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Seasoned Executive Assistant to C-Suite Executives

Posted on: 2023-08-15

Professional Summary:

Dedicated and loyal seasoned Executive Assistant with 10+ years of demonstrated competency and professionalism. Perform well in high pressure environments resulting from efficient organization and multitasking strengths. Effective communication skills and problem resolution abilities. Positive and enthusiastic attitude with ability to work autonomously or as part of a team.

 

Executive Assistant to the President

risksmith Insurance Services – Hoffman Estates, IL

Commercial insurance underwriting solutions for inland marine, construction, and commercial property

 

Executive & Personal Assistant to the Chief Executive Officer                                                        

Iron Rose Ranch - Carbondale, CO

Private upscale ranch that breeds high-performance competition horses and raises cattle

 

Executive Assistant to the Senior Vice President and the Vice President Worldwide Sales & Marketing

J.D. Edwards World Solutions Company - Denver, CO

Enterprise resource planning software company

 

Executive Assistant to the Senior Vice President Sales & Marketing

Broadband Associates - Littleton, CO

Start-up software company that created a product called “M.Show”, an early-day FaceTime

 

Executive Assistant to the Chief Financial Officer

The Limited, Inc. - Columbus, OH

American retail giant headquarters and parent company of A&F, Victoria’s Secret, Express, Bath & Body Works

 

Proficient Experience:

 

  • Demonstrated leadership and efficiency managing the office of the President’s operations
  • Liaison between the President and key Executives
  • Maintained highly sensitive and confidential office information
  • Exhibited exceptional implementation of all travel and event planning activities
  • Supported underwriters with special projects
  • Proactive to anticipate Executive schedule and needs / calendar / schedule all appointments that were evolving / Zoom calls/ in-person meetings and dinners / travel for incoming clients
  • Expert in Microsoft Office Suite / Compose correspondence, proofreading for grammar and accuracy/PowerPoint Presentations
  • Reprioritize workload as business needs evolved
  • Responsive to internal and external partners and keeping Executive informed where appropriate
  • Handled complex domestic and international travel arrangements to include business and personal travel with detailed agendas
  • Seamless travel upon arrival at airport to include concierge services
  • Event planning coordinating all company offices for a 3 day event with budget / calendar of meetings / meals / catering/ outings / hotel rooms and flights with detailed agenda
  • Coordinated meetings and registration at events and travel for Executives /Boat cruise / golf tournaments / private dinners
  • Coordinated new employee welcome onboarding for remote work at home associates
  • Prepared monthly expense reports using Concur software for 10 people for the President’s review and approval
  • Engage with upscale and corporate clients in a professional and friendly manner
  • Acquired design mockups for office space signage and coordinated installation
  • Special projects
  • Planned office wide community service projects
  • Gifts for employee birthdays / broker appreciation gifts / personalized holiday gifts with company logo
  • Manage all supplies and needs in the office / correct problems relating to maintenance, housekeeping etc.
  • Employee events to support camaraderie / dinners out / catered meals / bowling / Top Golf
  • Input business cards from clients into Microsoft contacts to create digital version for President
  • Managed subcontractors, ensuring compliance with contractual obligations by continuously monitoring certificates of insurance and W9s were current
  • Ownership of securing and continually updating a wide variety of confidential documents and policies including personal and business insurance policies, medical records, real estate, and legal files
  • Supported company's operational requirements by managing cost-effective, reliable supply ordering, inventory, and deliveries
  • Catalogued appraisals and maintained insurance policies for high value personal items such as artwork and jewelry
  • Planned monthly safety meetings with employees to discuss potential hazards on the ranch with the goal of reducing workers compensation claims
  • Point person to assist employees to complete accident reports and file workers compensation claims. Liaised with workers compensation contact at medical clinics if treatment was required

                                                                           

 Skills:

  • Executive Support • Professional Conduct & Appearance • Written & Verbal Communication
  • Discreet & Trustworthy • Effective Organization & Planning • Attention to Detail• Reliability with Effective Follow-up
  • Timely Responsiveness • Client & Employee Relations • Self-Directed

 

 

Education:

BA, Cardinal Newman 6th Form College, Hove, England, UK

 

References are available upon request.