Construction Administrative Assist / Project Assistant

Posted on: 2012-11-04

Cannon Design                                                        2008 -  2011     St. Louis, MO

Construction Administrator 

Provide all administrative support for Project Architects and Eningeers, which includes writing and issuing various correspondences along with organizing and scheduling various weekly/bi-weekly meetings.

Manage and maintain all administrative work for over 25 jobs. Enter and expedite submittals, change orders, punch lists, meeting minutes, COR’s, RFI’s and drawings. Also coordinated the Christams Giving Tree which included collection of various items and donating them throughout the St.Louis Area.

S.M. Wilson & CO                                                    2005 -  2008     St. Louis, MO

Construction Administrator  

Provide all administrative support for Project Executives, Project Managers and Project Engineers, which include writing and issuing various correspondences, contracts and bid/work packages.  Manage and maintain all administrative work for over 30 jobs. Enter and expedite submittals, change orders, punch lists, meeting minutes, COR’s, RFI’s and drawings. Member of the S.M. Wilson Giving Committee and assisted with all company functions and fund raisers for the community.

Legacy Building Group, LLC                               2003 - 2005                 St. Louis, MO

Construction Administrator / Marketing Assistant 

Provided administrative support for President, Vice President, Estimating and Project Managers which included writing and issuing various correspondences.  Assisted company President with speech writing and presentations. Entered and expedited submittals, change orders, contracts, punch lists, meeting minutes, COR’s, RFI’s and drawings. Designed and maintained monthly reports to clients. Assisted and maintained the design/layout of company qualifications books.  Designed (except covers) and assembled bid proposals.  Participated in web development and maintenance.  Implemented a training manual for all new employees.  Part of the planning committee for all company functions, fund raisers and meetings.

Clayco Construction Company                       1(phone hidden)                St. Louis, MO

Construction Administrator – Mission Control 

Administrative support for Project Managers and Project Directors throughout the work acquisition, design construction and closeout process.  Prepared bid packages and invitations to bid for distribution.  Processed subcontracts, change orders, purchase orders, meeting minutes and submittals.  Assisted project manager in tracking COR’s and RFI’s.  Maintained bi-monthly buyout reports for Directors.  Entered project punch lists and updated as needed.  Issued closeout letters, collected information to assemble Owner Warranty Manuals at end of each project.  Assembled qualification and proposal books.

Landmark Realty, Inc.          9 – 1994 and 1997 – 1999, 2012              Bethalto, IL

Office Administrator 

Coordinated all incoming calls, maintained property files, typing correspondence for 20+ agents. Handled all advertising for new listings, open houses and holiday ads. Coordinated all property showings and appointments.  Presented a professional image in all dealings with the public, other real estate professional, developers, mortgage lenders and title companies.