Office Manager

Posted on: 2012-08-30

WORK EXPERIENCE

 Accountemps                                                                                         10/2008-Present

 Consulting Assignments for Axon Solutions , Youth Consultation Services, New                Community                                                                                             Newark NJ

• Full Charge Bookkeeper/Office Manager
• Trained and supervised two accounts payable specialists
• Accounts Payables, Accounts Receivables, Cash applications,
• Generated weekly, and monthly reports Reconciliation
• Billing 
• Process payment runs and coordinates vendor master record.
• Review and assist in developing contract policy and training.
• Prepare contract documentation and review contract requirements.
• Prepare training aids for financial policy and procedures.
• Review policies and procedures in day-to-day processes.
• Collect, compile and analyze the results for reviews and compliance inspections.

Bank of America           Newark, NJ                                                8/2006-10/2008

• Field customer account queries
• Activated customer accounts
• Calculated residual finance charges
• Knowledge of credit card terms and conditions

• Posted and allocated cash receipts (check deposits, wire transfers, lockbox receipts and credit card payments in a timely and accurate manner.
• Researched any discrepancies and short payment claims.
• Initiated refunds for duplicate payments.
• Obtained sales tax exempt certificates where needed.
• Prepared accurate bi-weekly past due customer account listing for posting on Sharepoint after checking all unposted cash receipts.
• Managed collection of past due accounts utilizing telephone and written communication.
• Kept Controller fully informed on account status.
• Added notes to customer files for viewing by all users.
• Assured that credit limits are monitored and recommend appropriate action if limits are exceeded.
• Determined appropriate corrective action.
• Took initiative to assure that corrective action is completed.
• Processed credit card payments
• Upon supervisor approval, code to correct general ledger accounts.
• Reviewed, verified and coded company credit card invoices in a timely manner.
• Ascertained that all charges credit applications are valid.
• Process for all locations.

Adecco              Roseland, NJ                                                              7/2005-8/2006

Consulting Assignment at Prudential- Vendor Management

• Processed Vendor invoices for consultant payments
• Created approximately 100 invoices a week for billing
• Reviewed invoices, including expense reports, time and materials, meals
• and lodging, and verifying accuracy of billed time reported
• Communicated needs between Project Managers and Vendors to fill job orders      
• Verifies that engagement schedules are in compliance
• Wrote Vendor Summary that will be instituted in future procurement procedures
• Worked in team effort in instituting Due Diligence Process for Prudential
• Ensured achievement of all metrics and timeframe for project
• Scheduled budget for projects and ensured cost according to same
• Monitored customer care production with help of feedback, resource planning and ensuring achievement of all metrics
• Organized all resources required for project completion

Co-Worx Staffing, Jersey City, NJ                                                      1/2002-6/2005

Consulting Assignment at Morgan Stanley-Fixed Assets

• Generated and maintained monthly billing reports
• Prepared comparative statements billing pertaining to fixed/equity assets
• Generated various monthly analytical income and expense reports
• Excellent organizational, communication, and follow up skills
• Effectively handled various projects simultaneously  
• Reconciled fixed asset subsidiary ledgers and resolved any resulting discrepancy
• Ensured that all inventory transfers are appropriately accounted
• Investigated issues affecting the company\'s fixed assets and recommended ways of resolving them
• Prepared monthly fluctuation analyses and accumulated depreciation accounts
• Prepared audit schedules and resolved audit issues adhering to applicable procedures

Port Authority of NY/NJ,   New York, NY                                        8/2000 –9/2001  

Revenue Accountant

• Prepared comparative statements- commercial lease billing revenue
• Generated various monthly analytical income and expense reports
• Calculated rent escalation amounts in accordance with annual CPI rates
• Analyzed and verified utility charges of all commercial clients
• Prepared total agreements specific to firm’s individual clientele
• Created, composed, and maintained certificate of coverage forms  
• Kept, maintained and updated deferred revenue details and reconciling balances to general ledger.
• Assessed the leasing contracts and making sure that the revenue generated is recognized in compliance with GAAP
• Tracked and reported to the senior accountant about the Services Commitments including usage, revenue and bookings on monthly basis
• Played a major part in the monthly close/rent rolls process
• Assisted senior accountant in compiling accounts receivable records

Citibank, Queens, NY                                                      12/1999 - 8/2000                        

Individual Accounts Representative

• Audited and reconciled individual corporate accounts
• Audited daily cash receipts by department
• Prepared general ledger entries of daily cash transactions
• Prepared daily management reports
• Researched and investigated credit claims
• Investigated and processed corporate claims
• Worked closely with eleven various networks

Creative Marketing,                New York, NY               11/1996 - 12/1999      

Operations Specialist  

• Excellent organizational, communication, and follow up skills
• Effectively handled various projects simultaneously
• Interfaced with various levels of management
• Supervised accounting staff of 10
• Tracked inventory, and worked closely with vendors
• Developed inventory system on company network
• Set up and monitored telephone system
• Coordinated MIS team to ensure routing and server operations

EDUCATION:           New York University, New York, NY  

 COMPUTER SKILLS: SAP Accounting, QuickBooks, Excel, Word, Lotus Notes, Crystal Reports, People Soft, Time Tracker, ADP for Windows, Oracle, Fedelio, Acc Pac, Microsoft Access, Go Tax Accounting, Dynamics Navision, Sage 50, Acc Pac, Great Plains, Epicor,Solomon

 Founding member of Bank of America Toastmasters Public Speaking Group