Office Coordinator

Posted on: 2011-10-19

                                                Tara S. Raleigh

 WORK HISTORY

IL Dept of Natural Resources                              DeWitt, IL                                6/2011-10/2011

Accounting Clerk/Office Coordinator (Seasonal)

• Invoicing of bills in State BETS System
• Maintains bookkeeping and financial ledgers
• Prepares Vouchers
• Orders supplies and prepares related records and reports
• Maintains Filing System
• Schedules appointments
• Makes travel and meeting arrangements
• Develops complex database, spreadsheet, and word processing records and reports
• Heavy Cash Handling
• Timekeeping of all employees
• Prepares weekly deposits
• Data Entry of Transactions
• Answering multi-line phones

Morris Tick Recycling Co Inc                         Bloomington, IL                           3/2011-6/2011

Accounting Clerk (Temporary)

• Invoicing for Truck Hauls of Materials using QuickBooks
• Paying Customers for Recycling Merchandise
• Heavy Cash Handling
• Data Entry of Transactions
• Answering multi-line phones

Mid Central Community Action       Bloomington, IL                           3/2009-12/2010

Accounts Payable/Accounts Receivable

• Ensure compliance with fiscal policies and procedures and suggest updates
• Verifies appropriateness of charges to funds and the availability of funds
• Verifies that purchase orders have been issued and merchandise received before coding invoices for payment
• Reviews payments of invoices/bills and ensures correct coding of all entries
• Prints checks and obtains two authorized signatures
• Prepares bank deposits
• Prepare journal entries for allocated costs, prepaid entries, postage allocations
• Maintain office supply inventory, place and fill orders, keep spreadsheet updated
• Rent collection for off-site programs, update spreadsheet rent rolls monthly
• Invoicing and reconciliation using Sage/MIP Accounting software

Decatur Electronics Inc.                    Decatur, IL                                    5/2007-2/2009

Office Manager, Customer Service Rep

• Assist CEO in Document Preparation
• Approving Expense Reports
• Authorize Time Cards and Enter Into System
• Preparing Payments for Merchandise Repaired
• Spreadsheet Preparation
• Answering Multi-Phone Lines, Assisting Customers or Transferring Calls To Right Dept.
• Scheduling Mobile Repair Vans and Sales Rep Appts
• Parts Order Entry, Issuing Return Auth Numbers
• New Customer Entry

St. Lawrence Newspaper                  Potsdam, NY                             9/2005-9/2006

Office Manager/Acct Receivable

• Daily Deposits
• Taking Payments for Subscriptions
• New Customer Entry
• Scheduling Newspaper Routes and Carriers
• Authorize Time Sheets
• Multi-line Phone Answering

Paige\'s Shell Mart                              Jesup, GA                                   5/2000-8/2005

Cashier, General Manager

• Cash Control of Business
• Daily General Ledgers
• Retailing Invoices
• Employee Scheduling, Approving Time Cards
• Daily Bank Deposits Preparation
• Passing State and Local Inspections
• Monthly Inventory
• Prepare Payments to Vendors

EDUCATION

• Bradwell Institute High School