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Executive Assistant

Posted on: 2011-06-07

SHARI MAHAFFEY

11645 Montana Avenue, Los Angeles, CA 90049

(323) 833.1144, c [email protected]

 

  

QUALIFICATIONS SUMMARY

 

Experienced Executive Assistant with more than 7 years experience providing high level comprehensive support to principals, owners and C-level executives of complex financial corporations. Excellent at cooperation with fellow executive-level staff and more than 10 years experience handling corporate clients and diplomats of both US and international cultures.

  • Extensive experience in developing and maintaining company procedures to streamline processes and improve efficiency while achieving company goals and vision.
  • Results-oriented in supporting complex operations to meet time sensitive deadlines, excels at multi-tasking under pressure while keeping a watchful eye within ever changing priorities within high pressure daily operations.
    • Office security administrator trusted with sensitive and confidential information for clients and investors.
  • Extensive experience in conducting workshops, seminars and training for highly complex concepts from a previous career as a medical technical specialist.
    • Proficient in Word, Excel, Outlook, PowerPoint, Adobe, ADP, Internet and Blackberry.

PROFESSIONAL EXPERIENCE

 

 

Anchor Loans Inc., Calabasas, CA                                   Aug 09 - Aug 10, Jan 06 - Aug 06

 

Executive Assistant: Salary $54,000 per annum

 

Assisted the principal, president/owner, CEO and CFO of company with greater than 135 million dollars in assets. Supervised the daily activities of the office, hired and supervised staff members training them on office procedures. Scheduled appointments, maintained calendars and arranged travel. Printed and organized all real estate transaction paperwork for signature by CFO. Discreetly managed highly confidential company and investor information. Directed all administrative and project-support efforts. Compiled expenses for accounting department. Conducted in-depth business development research and compiled results for review. Purchased all corporate gifts, managed holiday gift buying and directed special event planning for company, Composed letters, reports, presentations and business correspondence. Managed all human resource related tasks including I-9 compliance and insurance benefits.  Maintained employee files, HR data, and personnel records using Staff Files software. Extensive MS Office, Adobe, Staff Files and The MLS software. Proficient with social media sites.

 

  • Streamlined document management system by developing system for management of documents and 3rd party vendor reducing monthly expenses by $1,000.00 per month.
  • Developed, edited and formatted company procedures for increased efficiency throughout departments.

  

Info-Tech, Burbank,  CA                                                                                   Sept 07 - May 09

 

Executive Assistant:  $52,000 per annum

 

Provided executive level and administrative support to the CEO of a business consulting firm. Directed all administrative and project-support efforts including relocation. Conducted in-depth business development research and compiled results for review.

 

  • Reduced company relocation/immigration expenses within first three months of tenure by setting up and staffing in-house relocation.
  • Developed vital competitive analysis processes to facilitate implementation of an aggressive company marketing strategy.
  • Developed and wrote procedure manuals, composed letters, reports, contracts, presentations and business correspondence. Managed invoicing and supply processes.

 

Law Office of Lawrence Segal, Beverly Hills, CA                                      Jan 07 - June 07

 

Office Administrator: Salary $54,000 per annum

 

Directed the daily activities of the law office, including but not limited to scheduling court calls for 2 attorneys. Processed and filed all case pleadings, discovery and correspondence. Researched LexisNexis per request and completed additional projects per request of attorney. Notified ADP for payroll. Scheduled and paid temporary staff members hired through BH Bar Association. Transferred dictation using voice to text. Extensive experience with MS Office and Adobe, WordPerfect, Timeslips and Legal Solutions software.

 

  • Generated monthly billing statements for review, revision and mailings. Maintained all administrative files.
  • Bates stamping of trial exhibits. Case document maintenance. Prepared exhibits as requested. 

 

Lee Kaplowitz, Vice President, ING, Woodland Hills, CA                           Aug 02 - Aug 05

 

Executive Assistant: Salary $45,000 per annum plus bonuses

 

Reviewed and screened executive correspondence and packages. Planned and supervised travel, special events, meetings and conferences. Created and maintained files, databases, reports, spreadsheets and personal records using MS Office, Adobe and in-house company client software. Provided additional administrative support to the Managing Director.

 

 

EDUCATION

 

Bachelor of Science, Management and Leadership – The George Washington University, GPA 3.79

Legal Secretarial Certification, Beverly Hills Bar Association

CA Real Estate License #01845733

Associate Degrees, Pre- Med and Arts