Administrative Assistant

Posted on: 2011-05-18

PROFESSIONAL EXPERIENCE

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Morgan Stanley Smith Barney, Purchase, N.Y.

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Administrative Assistant (Temp. Assignment)                                                                2010-Present

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• Assist the Marketing Review Group with updating Communication Review Center database with third party material submissions.
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• Create and maintain filing system for all third party material received from mutual fund companies.
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• Responsible for gathering all pertinent information required for internal audits.
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BANK OF MONTREAL CAPITAL MARKETS, New York, N.Y.                                 2001-2010

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Administrator/Trading Support

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• Operated Autex and Bloomberg systems to display indications of interest for Equity Trading and OTC Desk.
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• Oversaw Trade Advertisements and regulated traded volume on a daily basis.
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• Supported Senior Vice President, Position Traders and Sales Traders as needed with administrative duties.
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• Coordinated meetings and made complex travel arrangements as needed.
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• Prepared Travel and Expense Reports.
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• Assisted the IT Department with the implementation of the Bloomberg System in order to generate a better flow of indications of interest to the buy side.
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FIRST ALBANY CORPORATION, New York, N.Y.                                                      2000-2001

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Autex Operator – OTC

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• Responsible for entering trading bids, offers and trade volume advertisements in Bridge/Triad System. \\r\\n
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  • Provided general support to the Senior Vice President of OTC.
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  • Processed and distributed monthly P/l Reports.
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  • Provided back up coverage for Executive Vice President of Equity Trading.
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ST. BARNABAS HOSPITAL, Bronx, N.Y.                                                                      1989-2000

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Human Resources Manager (Correctional Health Services) (1999-2000)

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• Monitored the day-to-day operations of the Human Resources office serving 1,000 + employees of correctional health care facilities at both Rikers Island/Manhattan Detention complex.
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• On boarded the re-hires from Montifiore Medical Center with background checks and fingerprinting.
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• Supervised Assistant Human Resources Manager and clerical staff.
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• Responsible for employment recruitment, compensation and benefits.
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• Assisted with employee labor relations.
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• Maintained confidential files.
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MICHELLE ALMODOVAR                                                                                            Page Two

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[email protected]

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PROFESSIONAL EXPERIENCE

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ST. BARNABAS HOSPITAL (Continued)

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Assistant Human Resources Manager (Correctional Health Services) (1998-1999)

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• Reported to Human Resources Manager on a daily basis.
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• Interviewed and screened new hires.
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• Processed enrollment of employee benefits.
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• Handled employee relations for 1000+ employees.
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• Verified all  Worker’s Compensation claims, unemployment claims and various
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      disability forms.

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• Acted as a liaison between Payroll Department and Department heads.
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Wage & Salary Coordinator (1996-1998)

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• Managed. processed and documented all staffing and employee status changes for
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      St. Barnabas Hospital, Union Hospital and St. Barnabas Nursing Home.

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• Generated monthly personnel reports.
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• Responsible for documenting union and non-union wage adjustments.
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• Researched and solved all payroll discrepancies with employees on a daily basis.
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• Reviewed all check requests for bi-weekly and monthly payroll deductions.
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• Assisted Payroll Department as needed.
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Executive Secretary to AVP/Director of Human Resources (1989-1996)

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• Assisted the AVP /Director of Human Resources in meeting operational objectives by performing a variety of secretarial duties consisting of revising guidelines, union contracts, department head minutes.
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ADDITIONAL EXPERIENCE

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American Express Company, New York, N.Y.

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Executive Secretary to Senior Vice President of Consumer Travel

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• Supported Senior Vice President of Consumer Travel.
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• Coordinated staff meetings and off-site conferences.
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• Properly delegated all customer service issues.
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Shearson Lehman Hutton, Inc., New York, N.Y.

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Administrative Assistant to Senior Vice President of Municipal Bonds

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• Provided general secretarial and administrative support to the Senior Vice President
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      of Municipal Bonds and four research analysts.

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• Prepared travel and expense reports.
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EDUCATIONS:                      The Wood School New York, N.Y.

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Executive Secretarial Course

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COMPUTER SKILLS:          Bloomberg, Reuters, Autex, Triad, Bridge, MS Office Suite, MS Outlook, ADP Payroll System

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LANGUAGES:                       Spanish

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