Administrative Assistant
Posted on: 2011-05-18
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Sandy Webb
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P.O. Box 56
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Little Falls, NJ 07424
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[email protected] 973-303-3087
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WORK EXPERIENCE
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NOVARTIS PHARMACEUTICALS Contracted by: Aerotek
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Administrative Assistant III December 8, 2008 - Present
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(I supported 5 to 6 people in each department)
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- Emails, managed calendars, and meeting invitations in Lotus Notes both domestic and international \\r\\n
- Experience with working globally with various cultures and time zones \\r\\n
- Strong knowledge of Concur \\r\\n
- Travel arrangements international and domestic including renewing visa’s and passports though CIBA. \\r\\n
- Organize travel folder, itineraries, confirmation for hotels, car services, etc. \\r\\n
- Order food/beverages for meetings \\r\\n
- Set up teleconferences and video conferences through Engage \\r\\n
- Scanned patient profiles \\r\\n
- Retrieving Journal Articles in NKC (Novartis Knowledge Center) \\r\\n
- Assist in setting up interviews in SR and Biostats \\r\\n
- Maintaining of tracking worksheets on all interviewees in excel spreadsheet \\r\\n
- Knowledge of ARIBA/PAWS \\r\\n
- Entrypoint for security clearance \\r\\n
- Excellent knowledge of Word, Excel and Powerpoint in Microsoft Office Word 2007 \\r\\n
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BAYER HEALTHCARE PHARMACEUTICAL Contracted by: Elite Personnel
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Senior Administrative Assistant September 2007 - April 25, 2008
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- Responsible for supporting the Women’s HealthCare Department in Global Regulatory Affairs, supporting the Director, and 5 other people within the Dept. \\r\\n
- Submit Expense Reports in Gelco \\r\\n
- Schedule meetings and conference rooms, reserve audio / visual equipment, order food and beverages for meetings through intranet \\r\\n
- Arranged meetings and invites in Lotus Notes \\r\\n
- Responsible for travel arrangements for FDA Meetings in Washington D.C. \\r\\n
- Reviewing Contracts for the Meetings At Hotels and Banquet Event Orders \\r\\n
- Coordinate international travel arrangements, and set up detailed itinerary for each traveler \\r\\n
- Maintain calendar, and schedules in Lotus Notes \\r\\n
- Power Point Presentations \\r\\n
- Prepared UPS packages \\r\\n
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Sandy Webb
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P.O. Box 56
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Little Falls, NJ 07424
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[email protected] 973-303-3087
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Lohmann Therapy-Systems Permanent Position:
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Administrative Assistant October 2005 - February 2007
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Contracted By: Synerfac
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January 2005 - October 2005
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- My position provided administrative support for the Quality Assurance, Technical Services and Documentation group. \\r\\n
- Typed and revised Safety Operating Procedures (SOP’s) in Word when I received the Document Change Orders (DCO’s). Filed older SOP’s in History Files. \\r\\n
- Audited, tracked, and logged batch records in log books and entered them into Excel spreadsheets and Access database. \\r\\n
- Maintained electronic files \\r\\n
- Letters and reports in Microsoft Word \\r\\n
- Monitored the Fentanyl and Nicotine batch record files. \\r\\n
- Logged in Out of Specification (OOS) forms and Quality Alert Notices (QAN’s) into Access database. \\r\\n
- Tracked Disposition Forms and invoices, maintained the electronic documentation files for SOP’s, Control Specifications, Protocols and Shop Packets. \\r\\n
- Entered information from the Complaint Files into the Access database. \\r\\n
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CONSUMER PRODUCT TESTING
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Administrative Assistant
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March 2004 - December 2004
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- Reported to the Sr. Director of Regulatory Affairs and Quality Assurance \\r\\n
- Created and modified Word files and Excel tables, process Change Orders/circulated documents for approval. Responsible for issuing laboratory notebooks, filed employee training records. \\r\\n
- Prepared SOP’s (Safety Operating Procedures) and W.I.’s (Work Instructions) in Word for the Senior Director of the Quality Assurance Dept. \\r\\n
- Audited Consent Forms (panelists information) and Data Books (results from panelists product results or back patching results) \\r\\n
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HOSPITAL RESEARCH ASSOCIATES
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Administrative Assistant September 2000 - August 2002
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- Typed Questionnaire and Questionnaire Summaries for Hospital Research \\r\\n
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(Market Research Firm for Pharmaceutical Companies), Proposals, Letters, Tables, and
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other miscellaneous correspondence for the Vice President and Research Managers.
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- Assisted Telemarketing Manager with setting up phone interviews with Doctors. \\r\\n
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Sandy Webb
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P.O. Box 56
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Little Falls, NJ 07424
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[email protected] 973-303-3087
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GENERICHEM CORPORATION
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Administrative Assistant November 1997 - September 2000
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- Responsible for typing letters and sales call reports \\r\\n
- Purchase Orders, faxes, logging and matching invoices with work orders \\r\\n
- Record keeping in Customer, Product, and Inventory Books \\r\\n
- Accounts Receivable and Payable \\r\\n
- Maintained outgoing raw pharmaceutical samples to Pharmaceutical Companies along with MSDS, C of A’s and Lot #’s. \\r\\n
- General Secretarial Duties \\r\\n
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EDUCATION
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BERKELEY COLLEGE FOR BUSINESS September 1996 - June 1997
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Winter 1997 Quarter Deans List - Majored in Office Systems Management
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Courses: Accounting, Microsoft Word/Excel/Powerpoint/Access,
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Business, Psychology, Environmental Science
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