Senior Administrative Assistant

Posted on: 2011-05-04

JUDY GARRETT, B.A.

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 Laurel, MD 20725 ▪ (M) 240.350.3358 ▪ [email protected]

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SENIOR ADMINISTRATIVE assistant professional

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HIGHLIGHTS

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Evaluate, identify, and implement alternative solutions to enhance internal and external client relationship

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SELECTIVE ACHIEVEMENTS

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• Initiated, managed, followed up weekly meetings for monitoring a  drug, medical device components, productions between vendors and internal customers
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• Selected team member of the Quality Management CAPA group (Corrective and Preventive Action) in addressing the root causes of procedures processes and production because of my active involvement with customers and as the go to person for the inventory department
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• Assisted the Price & Quoting department in response to RFQ’s (Request for Quotes) using Siebel
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                                                                                                   Core Competencies

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\\r\\n Client Relations \\r\\n Internal Controls \\r\\n	\\r\\n Team Leadership \\r\\n Attention to detail \\r\\n	\\r\\n Customer Service \\r\\n Coordinator \\r\\n
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PROFESSIONAL EXPERIENCE

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Administrative Assistant I,

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Eaton Corporation (Manpower)                                                                                                                  November 2010 – April 2011

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Columbia, Md       

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• Assist Pricing Analyst in generating quote for customers RFQ’s (Government & Commercial)
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• Created a working document as a guide for quoting customers
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• Assist Account Managers with open sale orders, responding  to customer’s inquiries, and filing
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Senior Inventory Control/Logistics Coordinator                                                                 December 2003 - June 2010

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Otsuka America Pharmaceutical, Inc.                     

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• Accountable for processing Oracle WIP (Work in Process) transactions for Pharmaceutical and Medical Device components:
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1. Monitored inventory levels for pharmaceutical and medical devices using Excel and Oracle
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2. Processed requisitions and purchase orders for internal departments
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3. Reconciled end of month (EOM) and forecast reports; monitored domestic and international deliveries
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• Represented department with Quality Management in reviewing department Standard Operating Procedures (SOPs)
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• Reviewed various projects:
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1. To ensure efficient application of policies and guidelines for the department and fitted to the department’s activity
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2. 2.       Created and prepared release documentation in conjunction with Quality Management and Technical Services
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Senior Administrative Assistant, Data Center Services                                                 November 2000 - March 2003

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Digex, Inc.

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• Provided travel arrangements and maintained expense reports for Assistant Vice President (AVP)
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• Created, maintained, tracked, and presented the Daily Activity Sheets for three departments
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• Furnished intensive administrative support to the East and West Coast location
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Administrative Assistant, (Maryland Site)                                                                            January 1999 - November 2000

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Administrative Assistant, (Northern Virginia Site)                                                        October 1998 - January 1999

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Kathpal Technologies

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• Assisted the president of company with meetings, maintained calendar, and incoming calls
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• Provided administrative support to the HR Generalist:
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1. Preparing and revising monthly reports on incoming new hires in an administrative position
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2. Charged to support various activities to the Northern Virginia and Maryland sites to include employee’s benefits and weekly payroll
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• Administrative support to the Operation Manager and Program Managers, preparing proposals for review by researching and editing contracts
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• Provided support to Project Director on contract Task Orders
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PREVIOUS EMPLOYMENT EXPERIENCE

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Chevy Chase Bank, MIS Specialist, Call Center, May 1997- September 1998

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Edge Systems, Inc., Office Service Coordinator, May 1995-May 1997  

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DISA, Pentagon, Administrative Assistant, Logistics, Security Clearance: Classified & Secret, March 1993 - February 1995

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EDUCATION AND PROFESSIONAL DEVELOPMENT

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Master of Business Administration, Health Service Administration, Strayer University, Rockville, MD, 2012

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Bachelor of Business Administration, Acquisitions, Strayer University, Rockville, MD

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Computer Information Systems, Strayer University, Washington, DC

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Freelance Writing, Penn Foster

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COMPUTER SKILLS

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Proficient in Access, Excel, Word, MS Project, Power Point, Publisher, Front Page, Windows XP environment and Oracle. Additional Training: Oracle 11i- Purchasing Fundamentals and Oracle 11i- Inventory Management Fundamentals Ed 1 ▪ MSWord 2000 Certified ▪ Certificate of Completion: Excel /03-Intermediate & Advance; MS Project level 1 and 2; Access /03  and APICs-Basics of Supply Chain Management ▪ Previous member of IAAP (International Association of Administrative Professionals) ▪ Developing Dynamic Presentation Skills (Learning Tree) ▪ Web Content Writing and Editing (IWA- Online class) ▪ Technical Writing (Introduction & Intermediate) ▪ Situational Self Leadership Workshop ▪ Certificate of Completion: Quality System Regulation (21 CFR 820) ▪ CAPA (Corrective and Preventive Action) ▪ Technical Writing (Intermediate)Conducting Bulletproof CAPA Investigations Advanced (Center of Professional Innovation and Education)Purchasing Controls for the Medical Device Industry (Center of Professional Innovation and Education)

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References upon Request