GetHiredToday

Director of Human Resources

Posted on: 2010-10-13

CaraLyn Richards

 

3333 W. Archer

Tulsa, OK  74127

 

(918) 382-0107

email: [email protected]

 

 

Objective

To obtain a management position in office administration, human resources (or a combination of both) with a financially stable company offering a positive work environment where I can demonstrate my versatility, dedication, and become an asset to the company.

 

 


Computer & Software:   PC and MacIntosh

Microsoft Office: Word and Excel; Quickbooks Pro and Quicken; ADP PC Payroll and Platinum Pay Payroll; Paradox and Access (databases), Outlook & Netscape internet software; Quark Xpress; Pagemaker; Filemaker Pro; Adobe Photoshop;

and Relisys eDesk (scanning software)

 

 

 


Employment History

 

  January 2005 – March 2009, Atlantic Security Professionals, Rockville, MD, Director of Human Resources

 

Human Resources Manager

  • Directed and coordinated the activities and workload of the human resources department
    • Established new personnel procedures, created and enforced company policies
    • Recruited, screened, and interviewed applicants for all departments; hired and trained new employees; conducted new employee orientations and job fairs; maintained personnel files and related documentation
  • Coordinated drug screenings and processed related paperwork
  • Reviewed background checks; met with candidates to discuss any issues; made determination of employment
    • Oversaw and authorized licensing of security guards in conjunction with state law and state police requirements; maintained licensing records
  • Created hiring bonus policy and “Employee of the Month” program
    • Performed employee relations; met with employees to answer questions, mediate, and resolve employee issues
  • Supervised employees; addressed personnel challenges and performed counselings
  • Terminated employees; performed exit interviews with resigning employees 
    • Provided employee references and employment verification; responded to unemployment inquiries and represented the company at unemployment and workers compensation hearings 
    • Filed Workers Compensation First Report of Injury when needed
    • Prepared and filed EEO reports
  • Administrated company benefits group insurance and COBRA insurance continuation coverage 

Payroll Manager

  • Responsible for payroll of approximately 100-150 employees, including compiling and verifying hours/time worked, making appropriate deductions (insurance, uniforms, etc.) and distribution of paychecks

 

 

June 2000 – October 2003, Hays Construction Co., Inc., Littleton, CO, HR / Office Manager

 

Office Manager

  • Developed and maintained office procedures
  • Managed computer files; created office forms and various documents
  • Wrote and distributed interoffice memos
  • Applied for construction licenses for the company and maintained license records
    • Prepared all invoices to clients and vendors and sent out all invoices in accordance with owner contracts; notarized invoices and all company documents as required
    • Oversaw payments sent out and held subcontractor payments until their paperwork was complete
    • Solicited and prepared waivers and release of liens required in construction
  • Completed and sent out credit applications to obtain credit for the company
    • Administrated various accounts including cell phone and internet/email, telephone repair and equipment purchases; office soda pop sales and stocking
  • Ordered business cards, letterhead, envelopes and all printing
  • Scheduled and administrated staff meetings  
  • Assisted the President and CEO with special projects

 

 

Human Resources Manager

  • Recruited and screened applicants; developed and administered skills tests; trained and supervised employees
  • Wrote, edited and updated employee manual; edited company website
  • Administrated distribution of office keys, employee manuals, safety manuals and work related tools, including cell phones
  • Benefits and insurance administration of medical, vision, dental, disability, and worker’s compensation insurance coverage; administrated COBRA insurance continuation coverage
  • Maintained personnel files and related documentation 
  • Sorted through office and business related documents upon resignation, termination, and lay-off of employees 

 

 

September 1999 – May 2000, First Choice Personnel, Denver, CO, Office Manager / Administrator

 

Worked as an office manager in office administration while seeking permanent employment and making the transition from property management back to office management.

 

 

March 1997 – August 1999, Koelbel and Company, Denver, CO, Resident Services Manager

 

  • Obtained certification in Homeowner Association Management (CMCA) and performed all functions necessary to oversee several communities regulated by Homeowners’ Associations 
  • Prepared and distributed homeowners’ information packets and payment books (dues), and contracted with vendors and subcontractors to provide services and/or repairs to community common areas and exterior maintenance of houses and structures 
  • Coordinated with community security to provide keys and gated community access key cards and codes; maintained security access records; maintained and updated community database
  • Wrote and edited community newsletters and supervised bulk mailings
  • Scheduled reservations and accepted deposits for community clubhouses and facilities 
  • Scheduled and administrated homeowner association annual Board of Directors meetings

 

 

September 1994 – September 1996, Elite Home & Lifestyle, Inc., Tulsa, OK, Editor / Office Manager

 

Editor

  • Wrote feature articles and columns, including public service information and charity/non-profit

        organization columns 

  • Wrote advertorials for various companies 
  • Edited all articles, columns, and ad copy; coordinated materials from/with various advertisers 
  • Coordinated and assigned all articles to freelance writers 
    • Scheduled and coordinated freelance photographers on location to obtain photography needed to illustrate features and/or advertisements
  • Coordinated and attended wine tastings for wine column
  • Supervised graphic artist in the layout, design, and placement of features, columns, advertisements, etc. 
  • Proofed bluelines, press matches, and final assembly of magazine

 

Office/Human Resources Manager

  • Bookkeeping, accounts P/R, financial reports 
  • Maintained database of subscribers and coordinated subscription mailings with vendor 
  • Prepared and distributed subscription gift certificates for contests and charity  
    • Recruited, interviewed, tested, and supervised personnel, maintained personnel records; coordinated and distributed payroll 

 

 

 


Certificates / Training                                              Education and Notary Information

 


  • Certificate: Microsoft Word, Advanced
  • Certificate: Microsoft Excel, Intermediate
  • Certificate: Outlook, Advanced
  • Certificate: Front Page Web Design software
  • Certificate: Human Resources Fundamentals
  • Certificate: Dealing w/ Unacceptable Employee Behavior
  • Certificate: Criticism & Discipline Skills for Mgrs.

 

  • MD Notary Public, commissioned 9/05 through 6/09
  • CO Notary Public, commissioned 2000 through 2003
  • Arapahoe Community College, Colorado, 2001
  • Certified Manager of Community Associations (CMCA), 1997, including courses in the Essentials

of Community Association & Facilities Management, Risk Management, Leadership, Communications, Budgeting, and Financial Management

  • Ordained interfaith minister, 1989