Executive Assistant

Posted on: 2010-06-28

EDUCATION

Borough of Manhattan Community College New York, NY

Business Administration A.A                                       January 2010

EXPERIENCE

The Clarett GroupNew York, NY

Executive Assistant to Executive Vice President                                                    May 2005 - October 2008

• Assisted Executive Vice-President and Senior Vice-President and their staff in day-to-dayoperation of Construction Department.
• Acted as gatekeeper for Executive Vice President.
• Acted as CEO’s backup Assistant when her Assistant was out of the office.
• Handled Confidential material.
• Maintained executive\'s calendar by planning and scheduling complex meetings, conferences, teleconferences, and travel.
• Coordinated with technology vendors for the purchase and repair of company equipment.
• Arranged and managed maintenance and repair-work of office equipment.
• Trained and instructed new employees in job duties and company policies.
• Arranged for, and trained, temporary personnel.
• Assisted Office Manager with office move to a different building, including supervising furniture move.
• Coordinated appointments for new employees with building security and maintained building access list.
• Prepared detailed expense reports for entire construction department and maintained detailed files. 
• Processed credit card statement and kept meticulous records for each executive in the department.
• Prepared and submitted Flexible Spending Accounts and maintained detailed files for each account.
• Prepared or composed routine correspondence including letters, memorandums and emails.
• Produced 300 page book of warranties for apartment owners\' reference.
• Coordinated work permit applications for filing with the Department of Buildings.
• Interacted with bankers and followed-up for supervisors in their absence on a monthly basis to coordinate filing of documents with the bank.
• Implemented and maintained extensive electronic and paper filing system for construction department, which included all documents related to construction projects.
• Answered inquiries pertaining to construction department.
• Answered multiline telephone for department and took detailed messages.

New York Stock Exchange New York, NY

Administrative Assistant                        January 2004- May 2005

• Assisted attorney when opening and closing cases in the Arbitration Department.

Milliman USA New York, NY

Administrative Assistant            November 1999 - January 2004

• Scheduled appointments and maintained busy and ever changing calendar for equity principal.
• Scheduled and setup meetings and seminars held in New York and Chicago. Traveled to Chicago to assist with meeting logistics.
• Coordinated with caterers in arranging our holiday party which came in under budget.
• Interacted with clients and followed-up for supervisors in their absence.
• Handled complex travel arrangements and processed credit card statements.
• Maintained contact database on Lotus Notes and exported names to Excel for mailings.
• Handled confidential material.
• Produced PowerPoint presentations for marketing to new clients and seminars.

PROFESSIONAL SKILLS

Microsoft Office, 2003, 2007, Microsoft Windows, Microsoft Vista, Familiar with Macintosh Computer, Access 2007