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Sr. Administrative Assistant

Posted on: 2010-06-13

Administrative Assistant

 

Have always been highly dedicated and personable administrative assistant with several years experience coordinating office management with a high degree of efficiency, self motivated, capable of multitask.  Serve as a point person for directors, managers, sales team and vendors to ensure proper lines of communications.  Maintain excellent communication skills, professional with an outgoing personality and high-level of confidentiality.

 

 

 

Professional Experience 

 

Hilti, Inc. - Marketing

Sr. Administrative Assistant (September 2001 – April 2010)

 

  • Provide executive-level administrative support to the Sr. Vice President of Marketing and twelve direct reports.
  • Coordinated extensive domestic and international travel arrangements, including air, car, hotel, and meeting locations.
  • Coordinated projects and events exercising ability to improvise, improve procedures, and meet demanding deadlines.
  • Plan and coordinated staff meeting agenda, corporate luncheons, and develop PowerPoint presentations for related on-site and off-site meetings for 170+ attendees.
  • Organize the details of special events, travel arrangements, agendas and itineraries.
  • Process Sr. VP’s monthly expense reports reflecting supporting documents and budget code indexes.
  • Monthly review direct reports expense reports and time use for approval.
  • Review and correspond to incoming e-mails for Sr. VP.
  • Completely responsible for obtaining Sr. VP outlook calendar.
  • Frequently assisted in personal request, car maintenance, personal travel, purchase gifts.
  • Played a vital role in assisting new employees on intergrading into their new position with an itinerary, worked with IT to obtain laptop, cell and desk phone.
  • Internet research abilities and strong communication skills.
  • Team player and the ability to work well with all levels of internal management and staff, as well as outside vendors.
  • Responsible for ordering office supplies, coffee, bottled water, complete transaction and check request forms. 
  • Developed and maintained departmental directory, cell phone directory and employee’s birthday list. 
  • Maintained conference rooms organization and oversees the projectors, copier, fax machine and printers were working properly.
  • Responsible maintaining binders for each meeting with agendas, meeting minutes, pre-reading materials for the Sr. VP.

Hilti Inc. – Product Management

Administrative Assistant (January 1987 – September 2001) 

 

  • Performed administrative and office support activities for multiple supervisors.
  • Developed PowerPoint slides from Directors and Managers notes.
  • Input budget numbers into the system for the Directors and Managers and supply them with a completed copy.
  • Fielding high volume telephone calls from Field Sales, Customers and inside calls.
  • Filing, faxing, copies, scanning, shipping, receiving, distributing mail.
  • Develop and managed excel spreadsheet for promotions for the field sales.
  • Coordinated travel arrangements, including air, car and hotel.

  

Hilti, Inc. – Market Management

Secretary A (May 1985 – January 1987)

 

  • Supported 6 Market Managers.
  • Clerical duties, word processing, answer and routed incoming telephone calls.
  • Filing, faxing, copies, distributing mail.

 

Computer Skills 

 

Windows XP; Microsoft Word, Excel, PowerPoint, e-mail, outlook, advanced internet research, 10-key.

 

 

Education 

 

ConTexx – Tulsa, OK

PowerPoint

Excel

 

TCC – Tulsa, OK

Business courses

 

High school diploma
Nathan Hale High School - Tulsa, OK

 

 

References:
Available upon request.