Administrative Assistant/AR & Collections Specialist

Employment

July 2008-October 2009: The Soule Company

Position as Accounts Receivable & Collections Specialist/Administrative Assistant

n     Extensive use of Excel, Word, Microsoft Dynamics & Navision databases

n     Worked on database conversion project: Dynamics to Navision

n     Invoiced all packaging customers (monthly volume of over $500,000) using Microsoft databases

n     Liaised on a daily basis with packaging customers in order to facilitate payment of invoices & to decrease outstanding customer account balances

n     Placed customer accounts on credit hold

n     Used advanced Excel spreadsheet design, using formulas, to assist management in analyzing and evaluating the purchasing potential of new customers

2007-May 2008:  Ultimate Staffing Services, Tampa, FL

Various temporary positions as Administrative Assistant/Receptionist

2006-Present:  Siberian Husky Rescue of Florida, Seminole, FL

PRO BONO Position as Volunteer Coordinator/Administrative Assistant

• Extensive use of Word and Excel
• Coordinated FurFactors project and supervised team members
• Contacted/surveyed adopters in order to monitor the health and welfare of adopted Siberian Huskies/resolved problems encountered by dog owners; reported results to the Board of Siberian Husky Rescue
• Promoted introduction of GoodSearch.com as a fund raising tool to volunteers and adopters
• Performed reference checks and home inspections for potential adopters
• Contacted/interviewed new volunteers; assisted with placement in a variety of volunteer roles

1997-2001:  American Heart Association, New Jersey

Position as Administrative Assistant/Coordinator

• Provided extensive administrative support to Director, Major Gifts and Planned Giving using MS Word
• Maintained Excel spreadsheets for trusts and bequests for income in New Jersey using advanced Excel skills involving the use of formulas
• Communicated with estate representatives (attorneys and trust officers) to facilitate estate settlement
• Maintained Bequest Administration database
• Prepared charitable gift annuity proposals

1992-1994:  Alternatives Natural Food Market, Canada

Position as Administrative Assistant/Customer Service Assistant

• Liaised with customers and vendors
• Answered telephones and directed enquiries to individual departments/resolved problems wherever possible
• Performed all computer functions relating to labeling and pricing of inventory

1989-1992:  RW Computer Consulting, Canada  

Position of Office Manager/Administrative Assistant

• Answered telephones and handled a variety of situations
• Composed correspondence and drafted documents
• Invoiced clients
• Purchased major office and computer equipment
• Supervised office expenditures

1986-1988:  Denison Mines Limited, Canada

Position of Executive Secretary/Assistant to the President

• Effective organization of President’s Office
• Composition of correspondence and drafting of documents for President’s signature
• Liaison with senior management on a daily basis
• Maintenance of appointment schedule and organization of President’s travel plans
• Prioritization and handling of a variety of situations in the President’s absence.

Education

August-December 2006:  Pasco-Hernando Community College, Dade City, FL, Microsoft Computer Applications

University of London, Advanced French Diploma

Niagara College, Ontario Canada, Associates Degree

Thorold High School, Ontario Canada, graduate

Languages:  english and french

Skills:  Microsoft computer applications, word, excel, access and powerpoint, PLUS MICROSOFT DATABASES, DYNAMICS & NAVISION.  crescendo planned giving software.  SBT Pro series accounting software