Sr. Administrative Assistant/Program Coordinator

Posted on: 2010-02-16

VICTORIA GLASER

Clayton, North Carolina 27527

EDUCATION           

Sachem High School                                       Ronkonkoma, NY

Suburban Technical School                                            Hauppauge, NY

● Office Administration and Management

EXPERIENCE           Stony Brook University Hospital         

                                   Stony Brook, NY

8/1999-8/2009             Senior Administrative Assistant/Office Manager Department of Surgery

● Coordinating physician calendars, setting up appointments, schedule meetings and time management for 3 staff chiefs.

● Handle all travel arrangements and travel reimbursement through state account.

● Renewing all contracts between institutions and incoming surgical Residents

● Updating and preparing PIF for State site visits and Jacho

● Tracking of time and attendance vacation and sick hours.

● Program Coordinator for Colorectal fellowship to include verification of new hire packets, credentialing, tracking op reports and setting up rotations.

● Coordinator for 240 Medical Students, setting up rotations, entering grades on a web based excel format and proctoring exams.

  Compile and coordinate financial payments and ICP.

● Typing of all transcriptions.

● Handling of all pre-certifications for surgeries including ICD 9 coding and Medicaid utilization forms.

● Arranging outside vendor sponsorship and speakers for educational conferences lecture series and seminar schedules for CME credits.

● Entering data collection on research projects and setting up results on excel format.

1996-1999                   Olsten Healthcare                              Hauppauge, NY

Administrative Assistant/Payroll Billing Clerk

● Assistant to the Branch Manager handling calendar and travel arrangements.

● Processing payroll on a weekly basis for contract employees as well as staff.

● Billing for Medicaid/Medicare and Insurance for home nursing services.

● Typing of physician orders, patient intakes and maintaining patient charts.

● Ordering of medical supplies and billing appropriate patients for those supplies.

1995-1996                   Staff Builders                                                 Medford, NY

                                    Payroll/Billing Clerk

 ● Along with 3 personal staff, handling of all payroll for the company.

 ● Medical Billing for Medicare/Medicaid as well as private insurance companies.

 ●Typing of physician orders and patient intake into computer system.

Skills:                          MS Word                    Excel                            PowerPoint                  Citrus

                                    IDX                             New Innovations          Access                         Internet

                                    Lotus Notes                 Multiline phone Fax                              Copier