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Addendum Contract Administrator

Posted on: 2010-02-04

 

QUALIFICATIONS

 

  • Highly qualified professional with over 13 years experience, providing thorough and skillful knowledge in all aspects accounting, administrative, office management, project management, event planning and executive level support. 
  • Handles urgent and confidential matters with appropriate judgment and confidentiality.
  • Well organized with effective ability to prioritize multiple tasks while working independently and in a team environment.
  • Demonstrates sensitivity to cultural differences while working with L’Oreal’s and Trinity’s internationally diverse groups ranging from France, China, Australia, New Zealand, Morocco, South Africa and Brazil.
  • Proficient in Microsoft Office suite (Excel, PowerPoint, Word, Project and Outlook), Concur Expense Link, American Express expense reporting system, AS400, PC, MAC, Internet research and basic HTML. Beginner in SAP and QuickBooks.

 

 

 

PROFESSIONAL EXPERIENCE

 

Trinity Yachts (Gulfport, MS)                                                                                                                                           06/08 – 01/10 

Addendum Contract Administrator

  • Maintained detailed cost tracking system, using Excel, for multi-million dollar upgrade items selected and installed in each unique and customized 20 yachts in construction.
  • Provided professional and detailed reports justifying upgrade item costs and chargeable labor to yacht buyers for their monthly review of their contract price increases.
  • Ensured all current onsite contractors provided appropriate proof of insurance.
  • Prepared various, in-depth cost analyses as requested by the Company’s Chief Operating Officer.

 

 

L’Oréal USA – Active Cosmetics (New York, NY)                                                                                                        10/05 – 05/08

(Temporary employee beginning 10/05, became permanent employee 02/06)

Executive Assistant to General Manager of Active Cosmetics Division

  • Maintained GM’s calendar, scheduled all meetings and conference calls, fielded e-mails and phone calls requesting meetings and materials, prioritized issues, handled meeting schedule conflicts and prepared/submitted expense reports in a timely manner.
  • Prepared written communication for General Manager including emails, monthly update reports and speeches.
  • Heavy domestic and international client and senior executive interaction on behalf of General Manager.
  • Arranged and prepared all aspects of complex domestic and international travel itineraries and meeting agendas for multiple L’Oreal senior executives including CEO of L’Oreal USA for his attendance at out-of-state dermatology conventions (AAD) in ’07 & ’08.
  • Managed fully-functioning executive New York office including maintenance of budget for administrative department.
  • Trained and supervised temporary receptionists on phones and all office routines.
  • Planned off-site events for 75+ employees (team-building scavenger hunt, holiday luncheons, and cocktail receptions).
  • Planned out-of-state, week long National Sales Meeting including philanthropic volunteer event for 130+ employees.

 

 

Zerve Inc. (New York, NY)                                                                                                                                 06/05 – 09/05

Internship with internet tourism sales company

  • Provided support to new and existing sellers (activity operators) with their online account set up and maintenance.
  • Demonstrated superior customer service to tourists and locals booking tickets for activities offered by Zerve sellers.
  • Assisted in sales outreach to New York City activity operators resulting in two new sellers for Zerve in a two month period.
  • Assisted with the training and development of the new Customer Service Manager.

 

RONDA UNDERWOOD

Page Two

 

 

KB Home (Phoenix, AZ)                                                                                                                                                     05/96 – 05/05

Financial Analyst

  • Managed all accounting activities for accounting division: recurring and exceptional journal entries, month-end close, monthly, quarterly and fiscal year-end financial package preparation for Corporate Headquarters, annual business plan preparation and quarterly updates, fixed cost projections and analysis, cash reconciliation, accounts payable and receivables.
  • Responsible for daily reconciliation of exception items as identified by the bank for 20 different controlled disbursement accounts. By reviewing daily exceptions potential fraudulent activity was intercepted further protecting KB Home’s account integrity.
  • Managed administrative operation of division including supervising administrative staff of 3 and office manager.
  • Assisted Senior Vice President – Regional Accounting and Control and Senior Vice President – Corporate Controller with various financial analyses upon request.
  • Responsible for tracking national rebate billings and receivables for whole company (annual collections of +$40M).
  • Developed a centralized vendor address book function for whole company resulting in internal accounting controls. Managing this function for 13, of 20, divisions.
  • Assisted Corporate Tax Department with annual 1099 tax forms preparation for whole company.
  • Worked on financial integration during the acquisition of Lewis Homes Inc and Colony Homes LLC (account mapping, trial balance and balance sheet integration accuracy, and setting up disbursement and depository bank accounts).
  • Directed office space remodeling project adding 4,000 square feet to current space.
  • Supervised the planning and implementation of annual holiday parties for 180+ people, quarterly events for 100+ employees and senior executive meetings.

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