Office Manager, Project Assistant, Restaurant Manager

Posted on: 2009-09-10

Current Position: Project Administration Cello and Maudru Construction, Napa CA October 2007 – Present Family owned company with focus on construction of custom estate homes and winery upgrades. Assist project managers with all aspects of construction administration using specialized construction management software. Ability to adapt to differing management styles and operational expectations is a daily work requirement. The face pace and exclusive responsibility for important aspects of job operations demands constant redirecting of energy and resources, and quick decisive thinking. Employment History: Personnel Assistant/Crew Mess Supervisor/Waitstaff NCL Cruise Lines/NCLA America Division/MS Pride of America & MS Pride of Hawaii Hawaiian Islands (2 contracts complete, each with successful extensions) Personnel Assistant (2.5 stripe officer) Dates Employed: July 2006 to September 2007 Daily contact with crew members to solve personnel related issues Processed incoming and outgoing crew. Responsible for cabin assignments for 1,100+ crew members Arranged travel for outgoing crew Assigned ID cards and other tasks as needed Crew Mess Supervisor - Dates Employed: November 2006 to July 2007 Fully Responsible for supervising a 15 person team in the daily operations of the outlet. Serviced 1,100+ crew during four (4) daily meal periods. Order processing including daily requisition of goods and foodstuffs needed. Provided weekly employee scheduling and led team meetings. Met heavy inspection and FDA/Code compliance standards. Waitstaff - Dates Employed: August 2006 to November 2006 Facilities/Property Manager JHL Commercial Properties Napa, California March 2002 to April 2006 Owner Lynn Hill & Manager Scott Hill (707) 261-5900 Commercial property manager for 1,000,000 sqft. portfolio Managed Office buildings, shopping centers, medical/health centers and doctor/dentist offices, light industrial, warehouse and residential Duties included tenant leasing, maintain occupancy levels, multiple lease types, all negotiations, marketing, oversee building improvements, schedule TI work. In addition, served as the manager of 4 person facilities maintenance division. Duties included dispatching all incoming work orders, time card reconciliation and scheduling of maintenance crew members. Code all invoices, monthly and annual budgets and CAM reconciliations. Special projects for design and improvement of commercial properties under specific assignment and within budget constraints. Customer service of bldg owners and tenants, heavy problem solving and multi-tasking to solve complex facility issues. Grant and Contract Administrator Stanford University Sleep Research and Disorders Clinic Palo Alto, California February 1999 to February 2002 Manager: Pam Hyde ([email protected]) Led team in graphic design and production for 200+ page grant applications. Revamped grant production process, restructured forms, created timelines and established new electronic methods for archiving completed materials. Oversaw weekly Grand Rounds meeting for professors and researchers, including meal planning, reminder notices and speaker coordination and payment. Originated and maintained monthly Excel spreadsheets to track communication and supply expenditures. Prepared detailed summary reports and charts for research staff. Initial contact for general problem solving and various types of conflict resolution. Scheduled time lines and lead a four person team in high volume production of time sensitive grants, protocols, contracts and correspondence. Project Administrator (PA) Hearn Construction Inc. Vacaville, California November 1997 to January 1999 Reported directly to project superintendent for multi-million dollar apartment construction project Primary administrative support for General Contractor \'s Project Manager, five on site Superintendents, and 50 + Subcontractor Foremen. Established and maintained a fully functional circuit office. Oversaw day- to-day operations, placed delinquent subcontractors on notice, compiled daily reports of job site performance, coordinated superintendent work schedules. Administrative Duties included: transmittal letters, submittal to city and county departments of drawings plans and permit applications, change orders originated by owner and subcontractors, and general correspondence. Education: Service, Safety and Ship Life Training/MMD Card Received 2006 California Department of Real Estate (DRE) Salesperson\'s License 2004 Property Management and Real Estate Law Courses 2004 Notary, Public for State of California 2004 H & R Block Fairfield, California-Income Tax Preparation Certification 1998 Associates Degree, English Comp. Solano Community College, Fairfield/Cordelia CA 1997 Seminars: Power Point Basics Skillpath 2001 Web Site Design and HTML for Business Settings Skillpath 2000 Basic and Advanced Web Site Design Stanford University 2000 Excel Beyond the Basics Dunn & Bradstreet 1999 Computer Influences On Office Productivity Dunn & Bradstreet 1998 \"How to Communicate with Busy Supervisors, the Outstanding Administrative Assistant\" Dunn & Bradstreet 1998 Professional Activities/Organizations: Member of the National Notary Association Formerly active in Fairfield, Napa, Vacaville and Vallejo Chambers of Commerce. Attend and assist with mixers and functions, which facilitated networking and client service opportunities. Further professional and personal references available upon request.