Assistant AR Manager

Posted on: 2009-09-02

EXPERIENCE: PCI Realty, New York, NY (03/09 – 04/09 Volunteer) Office Manager ● Created and maintained organizational budget and monthly financial reports using GAAP ● Preparation of payroll ● Hired and trained clerical staff ● Organized office operations and procedures ● Evaluated office production, revises procedures, and devises new forms to improve efficiency of workflow ● Maintained and ordered office supplies ● Established uniform correspondence procedures and style practices ● Formulated procedures for systematic retention, protection, retrieval, transfer and disposal of records ● Planned office layouts and initiates cost reduction programs ● Reviewed clerical and personnel records to ensure completeness, accuracy and timeliness ● Prepared activities reports for upper management ● Prepared employee ratings and conducts employee benefit and insurance programs Gardner Bay Corporation, Brooklyn, NY (10/08 – 11/08 Temp) Assistant A/R Collections Manager ● Managed cash flow ● Assisted Collections Manager ● Processed AIA forms and applications ● Monitored and process change orders and pending work tickets ● Account reconciliations: requisitions; including change orders and pending ● Monthly cost projections and financial analysis: estimated versus actual ● Prepared, maintained and reported annual budget Kohl Construction Group, Teaneck, NJ (7/08 – 9/08 Contract) Sr. Project Accountant ● Created and maintain monthly status reports for contract, work orders, purchase orders, budgeting, anticipating costs vs. actual, cost, management. ● Preparation of monthly statements and GAAP financial reports. ● Processed payment requisitions with AIA forms and applications. ● Reviewed and processed change orders claims in order to increase contracts. ● Generated, reviewed and processed RFPs. ● Monitored sub-contractors contracts: requirements, process and implementation ● Monitored cash flow and change orders Projects: ● Congregational Ahvatorah Torah, July 2008 – Sept 2008 (Budget – $38 Million) ● United States Tennis Association, July 2008 – Sept 2008 (Budget - $57 Million) Linux Dynasty Inc. (5/07 – 7/08) http://linuxdynasty.com Accountant ● Reconciled payment and disbursements. ● Updated general ledgers. ● Prepared, monitored, and maintained project budgets. ● Job cost reporting: actual vs. anticipated costs. ● Processed payments, drafts, estimates. ● Reviewed contract payments, verify costs, calculations, and maintain payment records. Dormitory Authority-State of New York, New York, NY (5/01 – 5/07) Sr. Project Accountant ● Overall knowledge also includes cost reporting, budgeting, anticipating costs, schedule and project close outs, along with AIA forms and applications and required documents. ● Administered and monitored multi-million dollar project schedules and budgets, maintained project records, cash flow analysis, and prepare status reports (actual & forecasting costs). ● Conducted field audits of project records and construction manager records related to contract phase expenditures. ● Created monthly statements and GAAP financial reports. ● Performed previews of contractor and consultant progress payment requisitions (including insurance and bonds), change orders and requests of reduction of retainage. ● Created and maintained the project budget, set-up, and administer project budget information in the Financial Management System. ● Developed cash flow forecasts, monitor project drawdown schedules, and prepare designs and construction contracts. ● Reconciled payments and disbursements, analysis of general conditions contracts. ● Processed and completed project closeout packages. ● Ensured M/WBE and Affirmative Action contract compliance. ● Administered and issued procurement and contracts. ● Worked closely with Assistant Director and Opportunity Program Department. ● Attended weekly and monthly meetings Projects: ● NYC Forensics DNA LAB, July 2004 – May 2007 (Budget - $276 Million) ● Bellevue Hospital Center, July 2005 – February 2007 (Budget - $167 Million) ● Kings County Hospital Center, May 2001 – July 2004 (Budget - $189 Million) ● Coler Goldwater Hospital, October 2004 – June 2005 (Budget – $25 Million) National Benefit Fund (Local 1199), New York, NY (7/87 – 5/01) Pension Department Supervisor/ Senior Pension & Retirement Counselor Administrative and fiscal responsibilities: ● Verified contributions and distributions received and processed. ● Pension payment reconciliation. ● Calculation procedures resolving ERISA, accounting and auditing issues. ● Maintained general ledger books using GAAP, generated batch jobs, payment cycle spreadsheets and financial reports. ● Interfaced with auditors and the Funds Accounting and HR Department. ● Managed, processed and ensured compliance with ERISA, COBRA and FMLA. ● Ensured compliance of Taft-Hartley regulations. ● Provided service by phone, and in person, to clients. ● Scheduled and conducted interviews and investigations to determine benefits provide an entitlement breakdown. ● Provided co-insurance information with Medicare, Medicaid, and Medicaid HMO. ● Supervised and provided assistance to the manager in the distribution of work to other claim adjusters while providing second-level support for other pension claim adjusters while providing second-level support for other pension specialist. ● Conducted financial auditing of union pension records to ensure necessary regulatory compliance Managerial Responsibilities: ● Managed a staff of 25 people. ● Responsible for maintaining pension, retirement, compensation, and vested information. ● Established performance and training criteria. ● Ensured the timely completion of timesheets and payroll. ● Administered corrective action dealing with performance and disciplinary issues. SOFTWARE: Proficient in Windows Operating Systems, Microsoft Office Suite of applications (Excel, Word, PowerPoint) . Extensive Knowledge of JD Edwards, Primavera/Expedition, Timberline, Prolog, Kronos, Ultipro. Typing: 65wpm. EDUCATION: BERKELEY COLLEGE, New York, NY Pursuing BA – Berkeley College (anticipated completion: winter 2010) Associates in Applied Science (AAS) – Business Administration (2001)