Office Manager

Posted on: 2009-06-02

DIANE VENEZIA SUMMARY Highly organized and detail oriented professional with experience providing superior administrative support to senior executives and staff. Skilled at learning new concepts quickly and working well under pressure and meet deadlines. Able to prioritize and complete multiple tasks and follow through to completion. Excellent research, writing, and communication skills. Possess the ability to develop positive relationships with clients and colleagues at all organizational levels. Adapt quickly to multi-changing demands and deadlines of the work environment. Exceptional at meeting deadlines, staying organized, and focused while working in a fast-pace environment, great with all types of people, a real people person. EXPERIENCE GENEVA CONSULTING GROUP, INC. 05/2006 – 01/2009 (IT Consulting Recruiting Firm) Office Manager • Assisted President, CFO and VP of Recruitment with day to day operations for both the New York City and Long Island offices. • Maintained all contracts (Client, Consultants and Third Party). • Maintained list of all consultants on billing and daily/weekly interviews. • Sourced candidates through job boards to assist recruiters. • Pre-employment administration duties, offer letter generation, drug testing and background investigations. • Assisted the recruiters in keeping the flow of the recruitment function running smoothly. • Proofed and formatted all resumes. • Prepared job postings and entered them into DICE, Career Builder, Monster, Yahoo Hot jobs. • Maintained Sales Reqs Sheet (open/closed jobs) for weekly sales meeting. • Maintained log of laptops on loan to consultants. • Typed all letters, memos and other correspondence. • Maintained all office equipment for both the New York City and Long Island offices. • Purchased all office supplies for both the New York City and Long Island offices. • Handled all incoming and outgoing mail and faxes. • Handled high volume of incoming phone calls. J. PATRICK & ASSOCIATES 10/2005 – 05/2006 (IT Search Firm) Administrative Assistant • Assisted President, Managing Director with day to day operations of the office. • Maintained all contracts (Client, Consultants and Third Party). • Sourced candidates through job boards to assist recruiters. • Assisted the recruiters in keeping the flow of the recruitment function running smoothly. • Proofed and formatted all resumes. • Prepared job postings and entered them into DICE, Career Builder, Monster, Yahoo Hot jobs. • Typed all letters, memos and other correspondence. • Prepare and send out Offer Letters and Rejection Letters. • Maintained all office equipment. • Purchased all office supplies. • Handled all incoming and outgoing mail and faxes. • Handled high volume of incoming phone calls. NEW YORK STATE NURSES ASSOCIATION 02/2003 – 02/2005 (New York’s largest Union and Professional Association for Registered Nurses) Confidential Administrative Assistant to Senior Associate Director • Answered and screened all incoming calls. • Typed letters, memos, and other correspondence. • Scheduled, coordinated AV equipment and catering services for all meetings and workshops for the Association in the New York City office. • Calendar maintenance in Lotus Notes for the Senior Associate Director. • Sent, received, and distributed all incoming and outgoing mail and faxes. • Maintained Association Continuing Education Program, New York City Assignment List, New York City Resource Guide and New York City Region List. INTEGREYTED CONSULTANTS 10/2002 – 02/2003 (Environmental Consultants) Administrative Assistant (Contract) • Scheduled appointments, and meetings. • Typed letters, memos, and other correspondence. • Sent, received, and distributed all incoming and outgoing mail and faxes. • Answered and screened all incoming calls. • Purchased office supplies. UNIQUE SUPPORT SERVICES INC. 06/2002 – 10/2002 (Temp/Contractual Staffing Firm) Administrative Assistant (Contract) • Answered and screened all incoming calls. • Proofed and formatted resumes. • Typed, letters, memos, and other correspondence. • Prepared and sent out Offer Letters and Rejection Letters. • Sent, received, and distributed all incoming and outgoing mail and faxes. • Purchased office supplies. GILBERT TWEED ASSOCIATES June 2002 (Executive Search Firm) Administrative Assistant to Managing Director (Contract) • Designed new “database” for resumes. • Proofed and formatted resumes. • Typed letters, memos, and other correspondence. • Prepared and sent out Offer Letters and Rejection Letters. • Reorganized CEO’s files. • Answered and screened all incoming calls. • Sent, received, and distributed all incoming and outgoing mail and faxes. GLOBAL SYSTEMS STAFFING 2000 - 2001 (IT Search Firm) Administrative Assistant/Support Services Supervisor • Supervised 3 secretaries. • Ensured work was done on a timely basis. • Recreated all company forms. • Scheduled and monitored employee vacation and sick time schedules. • Proofed and formatted and downloaded resumes. • Typed letters, and other correspondence. • Interviewed and trained new employees. • Sent emails of resumes and other correspondence to clients. • Prepared and sent out Offer Letters and Rejection Letters. • Purchased all office supplies. KENZER CORPORATION 1996 - 2000 (Executive Search Firm) Administrative Assistant to 6 Associates • After working here six months (6), suggested ideas as to restructure of work were implemented. • Proofed and formatted resumes. • Typed letters, and other correspondence. • Maintained Corporate Reference lists on a monthly basis for all six (6) offices. • Maintained all company-marketing packages for the New York office. • Prepared and sent out Offer Letters and Rejection Letters. ADVERTISING CHECKING BUREAU 1995 - 1996 (Advertising Checking Organization) Secretary – Marketing Department • Typed all letters, memos, and other correspondence. • Prepared marketing packages. • Sent, received, and distributed all incoming and outgoing mail and faxes. ENTERPRISE LIGHTING SALES 1994 - 1995 (Commercial Sales) Secretary to President • Typed all letters, memos, and other correspondence. • Prepared marketing packages. • Sent, received, and distributed all incoming and outgoing mail and faxes. Various secretarial positions 1976 - 1994 SKILLS: Microsoft Office, Pro-hire and Bullhorn (Recruiting Databases), Type 60 wpm