Office Manager

Posted on: 2009-04-27

ANN MURRAY 160 Parkside Avenue Apt #4E Brooklyn NY 11226 Mobile No: 917 319-4952 Home No: 347 789-3873 E-Mail: [email protected] EXPERIENCE: PCI Realty, New York, NY (01/09 – 04/09 Volunteer) Office Manager ● Preparation of organizational budget and monthly financial reports using GAAP ● Preparation of payroll ● Hire and train clerical staff ● Organize office operations and procedures ● Evaluates office production, revises procedures, and devises new forms to improve efficiency of workflow ● Establish uniform correspondence procedures and style practices ● Formulates procedures for systematic retention, protection, retrieval, transfer and disposal of records ● Plan office layouts and initiates cost reduction programs ● Reviews clerical and personnel records to ensure completeness, accuracy and timeliness ● Prepares activities reports for upper management ● Prepares employee ratings and conducts employee benefit and insurance programs Gardner Bay Corporation, Brooklyn, NY (10/08 – 11/08 Temp) Assistant A/R Collections Manager ● Manage cash flow ● Assist Collections Manager ● Process AIA forms and applications ● Monitor and process change orders and pending work tickets ● Account reconciliations: requisitions; including change orders and pending ● Monthly cost projections and financial analysis: estimated versus actual ● Prepare, maintain and report annual budget Kohl Construction Group, Teaneck, NJ (7/08 – 9/08 Temp) Sr. Project Accountant ● Prepare and maintain monthly status reports for contract, work orders, purchase orders, budgeting, anticipating costs vs. actual, cost, management. ● Preparation of monthly statements and GAAP financial reports. ● Process payment requisitions with AIA forms and applications. ● Review and process change orders claims in order to increase contracts. ● Generate, review and process RFPs. ● Monitor sub-contractors contracts: requirements, process and implementation ● Monitor cash flow and change orders Projects: ● Congregational Ahvatorah Torah, July 2008 – Sept 2008, Budget – $38 Million ● United States Tennis Association, July 2008 – Sept 2008, Budget - $57 Million Linux Dynasty Inc. (5/07 – 7/08) http://linuxdynasty.com Accountant ● Reconcile payment and disbursements. ● Updating general ledgers. ● Prepare, monitor, and maintain project budgets. ● Job cost reporting: actual vs. anticipated costs. ● Process payments, drafts, estimates. ● Review contract payments, verify costs, calculations, and maintain payment records. Dormitory Authority-State of New York, New York, NY (5/01 – 5/07) Sr. Project Accountant ● Overall knowledge also includes cost reporting, budgeting, anticipating costs, schedule and project close outs, along with AIA forms and applications and required documents. ● Administer and monitor multi-million dollar project schedules and budgets, maintain project records, cash flow analysis, and prepare status reports (actual & forecasting costs). ● Conduct field audits of project records and construction manager records related to contract phase expenditures. ● Preparation of monthly statements and GAAP financial reports. ● Perform a preview of contractor and consultant progress payment requisitions (including insurance and bonds), change orders and requests of reduction of retainage. ● Prepare the project budget, set-up, and administer project budget information in the Financial Management System. ● Develop cash flow forecasts, monitor project drawdown schedules, and prepare designs and construction contracts. ● Reconcile payments and disbursements, analysis of general conditions contracts. ● Process and complete project closeout packages. ● Ensuring M/WBE and Affirmative Action contract compliance. ● Working closely with Assistant Director and Opportunity Program Department. Projects: ● NYC Forensics DNA LAB, July 2004 – May 2007, Budget - $276 Million ● Bellevue Hospital Center, July 2005 – February 2007, Budget - $167 Million ● Kings County Hospital Center, May 2001 – July 2004, Budget - $189 Million ● Coler Goldwater Hospital, October 2004 – June 2005, Budget – $25 Million National Benefit Fund (Local 1199), New York, NY (7/87 – 5/01) Pension Department Supervisor/ Senior Pension & Retirement Counselor Administrative and fiscal responsibilities: ● Verifying contributions and distributions received and processed. ● Pension payment reconciliation. ● Calculation procedures resolving ERISA, accounting and auditing issues. ● Maintained general ledger books using GAAP, generated batch jobs, payment cycle spreadsheets and financial reports. ● Interfaced with auditors and the Funds Accounting and HR Department. ● Manage, process and ensure compliance with ERISA, COBRA and FMLA. ● Provided service by phone, and in person, to clients. ● Scheduled and conducted interviews and investigations to determine benefits provide an entitlement breakdown. ● Supervised and provided assistance to the manager in the distribution of work to other claim adjusters while providing second-level support for other pension claim adjusters while providing second-level support for other pension specialist. ● Conducted financial auditing of union pension records to ensure necessary regulatory compliance. (5000 pensioners) Managerial Responsibilities: ● Managed a staff of 25 people. ● Responsible for maintaining pension, retirement, compensation, and vested information. ● Established performance and training criteria. ● Ensured the timely completion of timesheets and payroll. ● Administered corrective action dealing with performance and disciplinary issues. SOFTWARE: Proficient in Windows Operating Systems, Microsoft Office Suite of applications (Excel, Word, PowerPoint) . Extensive Knowledge of JD Edwards, Primavera/Expedition, Timberline, Prolog, Kronos, Ultipro. Typing: 65wpm. EDUCATION: BERKELEY COLLEGE, New York, NY Associates in Applied Science (AAS) – Business Administration (2001) Pursuing BA – Berkeley College/Online (anticipated completion: winter 2010)