Experienced Administrative Assistant

Posted on: 2009-04-23

Experience: Shuster Staffing at the following client sites from September 2008 through August 2009 American Tenant Screen/Verify Protect.com, Havertown, PA, Temporary, Customer Service Associate, May 2009 to August 2009 Assist clients with the background screening of potential tenants and employees by ordering various consumer reports that gauge an applicant\'s viability and character. Consumer reports included: credit history, eviction filings, various criminal, sex offenders, bad check writing, driving records, current and previous employer and landlord verifications, professional and personal reference interviews, drug screening, college degree and transcript verifications were also performed. Market Resource Partners, Philadelphia, PA, Marketing, January 2009 Muscular Dystrophy Association, Broomall, PA, Fundraiser, December 2008 STARR Restaurants, Philadelphia, PA, Accounting Dept., November 2008 The Burns Group, Philadelphia, PA, Filing Project, Sept. to Oct. 2008 Office Team at ICM Distributing, Bala Cynwyd, PA Part-Time Temp. Administrative Clerk, Purchasing, May 2008 to July 2008 Expedite purchase orders. Notify vendors on shortages, overages, and incorrect and/or damaged products, and handle accordingly. Use Tiny Term to run reports, such as, items received vs. items outstanding. Prepare and update pricing changes, product updates, and special reports in Excel. The Bettinger Company at Sun Oil Company, Philadelphia, PA Temp. Administrative Assistant, Sales & Marketing, - April 2006 to August 2006 Process aviation freight invoices by verifying the origin, account code, carrier, and the rate charged to the customer, were accurate before sending to accounts payable. Maintain filing system and archive old documentation using Iron Mountain. Coordinate and complete departmental projects as requested. RemX Financial Staffing at SYSCO Food Services, Philadelphia, PA Temp. Inbound Scheduler, Supply Chain Services - April 2005 to July 2005 Use AS/400 to schedule all incoming deliveries to the frozen, refrigerated and dry loading docks. Servicing customers along the East coast, Midwest states, and Canada. Report late shipments as soon as possible to Merchandising Assistants so that accommodations can be made for re-delivery. Generate end of day reports containing a schedule of the next day\'s deliveries and distribute to Loading Dock Managers and Security. PCCI, Boston, MA at Verizon Services Corporation, Philadelphia, PA Temp. Administrative Assistant, IT Department, May 2004 to September 2004 Support IT Manager and staff of programmers by maintaining agendas in Lotus Notes, schedule staff meetings, organize outings for clients, and distribute mail and faxes. Process system access and security for new employees. Becker Temporary Services at Oak Hill Condominium, Penn Valley, PA Temp. Receptionist, Main Office, August 2003 to October 2003 Duties were answering phones, take messages, and resolve maintenance and housekeeping issues. Handle request from tenants, parcel pick-ups, issue parking stickers, maintain extra keys to units and collect rent checks for processing. Created Access database to manage tenant information. United Parcel Service, Philadelphia, PA Loader, Primary Direct Wall, June 2003 to August 2003 Retrieve packages from conveyor belt, scan bar codes and load packages onto truck. Special handling of hazardous materials, early A.M. packages and packages weighing over 70 pounds Atofina Chemicals, Incorporated, Philadelphia, PA Administrative Secretary, Sales & Marketing Department, May 2000 to March 2001 Support National Sales Director and remote Sales Representatives by maintaining agendas, making travel arrangements, schedule sales and staff meetings, organize client outings, and special projects as requested. Created an Access database from various products lists to help manage our customer information and products. Mail merged records from Access to Word to expedite mass mailings. Trained department secretaries to use database. Create and update PowerPoint and Corel Presentations. Handled expense accounts for remote Sales Representatives in 6 states. Tofilin Temps, Inc., Philadelphia, PA Administrative Assistant to Director and Recruiters, June 1998 to March 2000 Develop and maintain large Access database of clients, candidates and business prospects. Develop and maintain WinFax and Netscape address books in order to peruse candidates for job orders. Set up candidate interviews, administer testing software, and handle application process. Create and maintain Excel workbook to trace ad responses for client orders, from candidate selection, through acceptance of order, and start of employment for candidate. Handle client billing, payroll records, filing, office supplies, and maintenance issues. First Union Bank f/k/a CoreStates Bank, N.A., Philadelphia, PA Various Administrative Positions, Various Departments, June 1985 to June 1998 Support Vice President of business unit, direct reports and staff by answering phones, distribute mail and faxes, schedule staff meetings, make foreign and domestic travel arrangements, assist with quarterly compliance mailings of the 10-K and 10-Q. Revise policies and procedures in Word and Excel that were used in the annual report. Back up the Call Center during high volumes and the Receptionist desk during lunch. Created and maintained a Paradox database to control a large transfer of Trusteeship consisting of 16,000+ files. Received a Bronze Trust Worthy Award and a cash bonus for my efforts. Prepare Satisfaction of Mortgage documents for PHFA and RDA. Assist staff with daily work during peak processing times. Used an exclusively created system to report and and track commercial loan documentation exceptions. Prepare weekly payroll records for department. Record outgoing and incoming disbursements, such as cashier\'s checks, UCC filings, faxes and invoices for processing. Resolve maintenance and housekeeping needs as they arise. Education: Data Train Institute, Philadelphia, PA CompTia A+ Certification, 1998 Bradford School, Philadelphia, PA Diploma, Secretarial Sciences, 1985 West Catholic High School, Philadelphia, PA Diploma, 1984 References furnished upon request