Administrative Assistant

Posted on: 2009-04-02

Work Experience:\\r\\nThe Distance Learning Center 03/04-02/08\\r\\nAdministrator of Student Affairs\\r\\nPhiladelphia, PA\\r\\n• Hired, supervised and maintained payroll for 25-30 summer and part-time employees\\r\\n• Prepared international and national travel arrangements for Physician Scientist Training Program (PSTP) Trainees and staff traveling to research sites, conferences and meetings.\\r\\nTraveled to National Institute of Health business meetings in Bethesda, MD and Constance Miller\\r\\n• scientific conference in CA, VA, FL. Organize and coordinate biannual minority trainee research forum in San Diego, CA and Miami, FL\\r\\n• Recruited 72 scientific trainees from local and national college and universities for the bi-annual MTRF Forum.\\r\\n• Communicated monthly with over 150 program trainees and parents.\\r\\n• Assisted 72 program trainees with medical posters and powerpoint presentations.\\r\\n• Formulated tables, schedules, manuals, grids, forms, mass mailings and other. \\r\\nHuman Resources Assistant 10/03-02/04 \\r\\nGMAC Residential\\r\\n100 Whitmer Road\\r\\nHorsham, PA 19044\\r\\n• Update PeopleSoft database with over 125 new hire information and medical coverage. \\r\\n• Troubleshoot problems relating to peoplesoft. \\r\\n• Answer questions of employees relating peoplesoft. \\r\\n• Handle 4 mailboxes relating to problems in peoplesoft. \\r\\n• Register approximately 350 GMAC employees for the Family First Program. \\r\\n• Assist employees in finding information and signing onto the database. \\r\\n• New Hire employee verification.\\r\\n\\r\\n\\r\\nEnterprise Support Specialist 06/89-10/03 \\r\\nOne Beacon Insurance Group\\r\\n436 Walnut Street\\r\\nPhiladelphia, PA 19103\\r\\n• Answer calls pertaining to applications and technical problems. \\r\\n• Log calls pertaining to applications and technical questions. \\r\\n• Log calls in the Peregrine System. \\r\\n• Run daily reports on customer calls. \\r\\n• Reset passwords for Security Access. \\r\\n• Resolve and log all calls in a timely matter.\\r\\nSecretary 10/87-06/89\\r\\nGeneral Accident Insurance\\r\\n436 Walnut Street\\r\\nPhiladelphia, PA 19103\\r\\n• Typed all correspondence for the information service department. \\r\\n• Answered and screened incoming calls. \\r\\n• Worked with department managers on individual projects. \\r\\n• Made all travel and hotel reservations and committee meetings. \\r\\nSecretary and Benefits Coordinator 03/86-10/87\\r\\nAmerican College of Physician\\r\\n4200 Pine Street\\r\\nPhiladelphia, PA 19104\\r\\n• Typed all correspondence for the Personnel Department. \\r\\n• Maintained all employee records, including new hire and terminated files. \\r\\n• Conducted all new hire testing and orientation. \\r\\n• Handle employee questions and problems regarding employee policies and benefits. \\r\\n• Worked with Personnel Managers on departmental projects. \\r\\n• Scheduled and setup committee meetings. \\r\\n• Answered and screened incoming calls. \\r\\n• Opened and distribute mail.\\r\\nClerk Typist 10/82-03/86 \\r\\nPennsylvania Truck Lines\\r\\n306 E Lancaster Avenue\\r\\nWynnewood, PA 19096\\r\\n• Coordinated workers compensation billings and payment invoices. \\r\\n• Coordinated and implemented Safety Award Programs. \\r\\n• Input union personnel policies for agreement contracts. \\r\\n• Open and distribute mail. \\r\\n• Maintained employee records that were enrolled in the Health Maintenance Organization.\\r\\n\\r\\n\\r\\nAccounts Payable Clerk 05/80-0/82\\r\\nPennsylvania Truck Lines\\r\\n306 E. Lancaster Avenue\\r\\nWynnewood, PA 19096\\r\\n• Coordinate payroll functions. \\r\\n• Maintain filing system \\r\\n• Research broker payroll complaints \\r\\n• Prepare correspondence for various managers. \\r\\n• Payroll processing. \\r\\n• Accounts payable bills. \\r\\n• Gas and Diesel Fuel breakdown. \\r\\n• Personnel records.\\r\\n \\r\\nSpecialized office equipment and software: Microsoft word, Microsoft excel, outlook, lotus notes, lotus 123, peoplesoft, nomad database, OS/2, DOS, VM, fax machines, microfiche, calculators, Dictaphone, switchboard, printers and modem.\\r\\n\\r\\n