Senior Administrative Assistant

Posted on: 2009-03-03

GLORIA WATERS 105 Majestic Court * Weirton, West Virginia 26062 * (304) 670-3673 * [email protected] PROFESSIONAL SUMMARY Over 20 years of experience as an administrative support professional. Capable of working in fast-paced environments demanding strong organizational and interpersonal skills. Detail-oriented with the ability to multi-task effectively. Proficient in using technology to enhance the performance of administrative tasks. Knowledge of numerous computer software programs. PROFESSIONAL EXPERIENCE Housing Authority, Weirton, WV 2007 to 2008 Administrative Assistant • Perform various accounting functions (i.e., manage employee payroll, process accounts payable, maintain budget control, finalize monthly budget reports, oversee Capital Fund project, complete financial cash forecast, and prepare investment register). • Prepare invoices, reports, memos, letters, financial statements, spreadsheets, and other documents, utilizing word processing, spreadsheet, database, and/or presentation software. • Assist clients with completion of housing tenant applications. • Coordinate and perform a range of operational support activities for the office; serve as a liaison in the resolution of day-to-day administrative and operational problems. • Provide administrative/secretarial support for the CEO such as answering telephones, assisting visitors, and resolving and referring a range of administrative problems and inquiries. • Perform general office and facilities management duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Valley National Gases, Wheeling, WV 2007 Temporary Assignment • Performed various accounting functions (i.e., employee payroll preparation, accounts payable processing, selected general ledger account updates, prepare billing statements and monthly budget reports using Analyst). • Assisted in monthly closing activities. • Provide administrative/secretarial support such as answering telephones, assisting visitors, filing, and resolving and referring a range of administrative problems and inquiries. Bill Hall Contracting, Weirton, WV 2006 • Performed home decorating services during active search for full-time employment. Ford Motor Credit Agency, Pittsburgh, PA 2006 Temporary Assignment • Responsible for processing customer credit applications through Ford Credit. • Provide administrative/secretarial support such as research assistance, data entry, filing, billing, and resolving and referring a range of administrative problems and inquiries. Weirton Steel Corporation, Weirton, WV 1986 to 2004 Information Processing Administrator Expedited incoming materials for production and communicated status throughout the manufacturing process. • Determined material cost accountability by department and allocated those in the system by department code. • Released incoming materials in system for consistent production flow. • Completed and monitored weekly and monthly cost analysis reports to ensure budget adherence. • Supervised data entry team for accuracy and completeness of entries. • Filled in for Field Information Supervisor / Analyst during vacations and meetings. • Followed all requisitions through system, including the tracking of open requisitions and closing completed requisitions for system efficiency and accuracy. • Balanced material cost accounts by month. • Provided tracking information to customers after product has shipped. • Maintained and updated vendor information file. • Entered requisitions, monthly billing, time distributions, and orders for entire mill into computer system. • Distributed custom and standard reports to president and senior level management. • Completed special projects using Word, Excel, PowerPoint, CICS, WordPerfect and Access. • Answered, screened, and routed incoming calls to Field Information Office. • Performed routine customer service functions. • Filed all requisitions, purchase orders and orders for entire mill. Hourly Payroll / Incentive Payroll Administrator 1980 to 1986 • Performed human resource functions (i.e., updated employee records, processed employee payroll, maintained confidential employee files, calculated individual incentive job rates, tabulated time cards, and personally disbursed employees’ paychecks weekly). EDUCATION West Virginia Business College, Wheeling, WV Associate of Arts in Office Administration/Paralegal GPA 3.87 Graduated with honors SOFTWARE PROFICIENCIES Microsoft Word, Excel, PowerPoint, and Access Typing 45 wpm Peachtree Happy Software REFERENCES AVAILABLE UPON REQUEST