Executive Assistant and Construction Coordinator

Posted on: 2008-09-18

3/2006 – 9/2008 Tenant Coordinator and Executive Assistant for Builders Best Buddy, LLC (FL, NC and PA) Major Lifestyle Centers and Residential Projects Provided base building project updates Implemented tracking and reporting modules Submit plans and revisions for building permits Coordinated Type A office and retail tenant builds Conducted pre-construction meetings Provided tenant updates at team meetings Performed tenant pre-final inspection reviews Restored residential homes for market Developed refuse and stocking plan Escorted inspectors for final CO Monitored site and office safety Developed custom reports for clients Assisted in soft and grand opening preparations Marketing, AP/AR and Human Resource functions Corrected potential site problems Reviewed drawings for building permits Gapped builder/architect/owner relations Reviewed site plans Documented and reported builder progress Coordinated team building events Ongoing Real Estate education Outcomes: Tenants met grand opening, recycle programs in place, permit process reduced 3 weeks, gained $15K in profits for residential project and exceeded clients expectations. 7/2003 – 3/2006 Tenant Coordinator and Lead Executive Assistant for Mills Corporation (PA and FL) Real Estate Investment Trust (REIT) / Developer Handled local public and client inquiries Supported site and off-site Project Managers Worked with high-end tenants and contractors Reviewed contracts and leases Supervised sign installations and inspections Completed and submitted change orders Insured the pull-thru of phone and data lines Compiled final close out documentation Developed instruction manuals Prepared loan documentation Occupational Licenses Arranged all travel Restaurant special license Coordinated team events (picnic for 2,500) Assisted at two shopping center grand openings Produced countdown meetings Visually enhance merchant storefronts Conducted pre-opening site tours Helped store managers with floor layouts Coordinated mobile office equipment set up Created window dressings at vacant spaces Supervised and trained office staff Incorporated graphic designs for barricades Developed presentations for executives Assisted Vice-President of Project Management Outcomes: Tenant and building signage inspected for grand opening, late tenants met opening, vacant spaces with window dressings, hot data and communication lines and restaurants received FDA certificates. Prior to 7/2003 Executive Assistant and Domestic Engineer (PA) Various Building and Consulting Industries Human resources including hiring and discipline Supported CEO and Senior Management Coordinated Board, holiday and special events Time and office management Software and hardware utilization Expense tracking and approval Set up office teleconferences Office training and support Hosted Internet document sharing Developed reporting modules Arranged travel US and abroad