Administrative Assistant

Posted on: 2008-08-29

SUSAN M. BEATTY 610-937-9505 (Cell) 610-876-3196 (Home) 610-499-4336 (work) E-mail: [email protected]; [email protected] OBJECTIVE: A challenging position which will allow me to both further utilize my skills and acquire new abilities. EDUCATION: Widener University, Chester, PA BS, Business Management, May 2008, Alpha Sigma Lambda, Phi Kappa Phi, GPA 3.86 Widener University, Chester, PA AS, Business Administration, May 2005, Alpha Sigma Lambda, GPA 3.87 Keystone Secretarial & Business Administration School, Swarthmore, PA AA, Secretarial Administration, June 1978, Class Treasurer COMPUTER KNOWLEDGE: Proficient use of Microsoft Office applications including Word, Excel and Power Point. Working knowledge of Microsoft Access. Experience using DATATEL database. EXPERIENCE: Widener University, Chester, PA -- October 1991 to Present Administrative Assistant, Dean of the College of Arts and Science-February 2001-Present · Prepare tenured and adjunct faculty contracts for College of Arts and Sciences (process I-9’s, W-4’s, etc). · Generate correspondence to undergraduate and graduate Arts and Science students regarding academic accomplishments and awards, academic progress warnings and academic dismissals. · Coordinate registration of graduate Liberal Studies students. · Responsible for tracking budget items and expenses and assisting in preparing annual budget. · Provide research assistance as needed and compile the data into a reportable format. · Prepare and process purchase requisitions for the Dean’s Office, Office of Women’s Studies, Director of Environmental Outreach, and Master of Liberal Studies Program. · Assist with the preparation of published materials for the College of Arts and Sciences. · Train and supervise student employees. Senior Secretary, Distance Learning/University College-December 1999 to February 2001 · Performed secretarial duties for the Director of Distance Learning and Distance Learning Instructors. · Coordinated distance learning semester schedules and their components. · Strong interaction with faculty and current students and prospective students. · Maintained course files and monitored WebStudy for on-line courses. · Processed telephone registrations for distance learning students and respond to calls from prospective students · Contributed research on proposed Distance Learning degree for Physicians Assistant program. · Trained and supervised student workers. Senior Secretary to the Director of Campus Safety- February 1997 to December 1999 · Provided secretarial support with a high sense of confidence for the Director, Chief, Assistant Director, and Fire Marshal (Chester, Delaware and Harrisburg campuses). · Maintained paper records on all Campus Incident Reports for all campuses and input reportable incident into the ALERT data base system. · Compiled and distributed daily reports based on student, campus, and fire safety incidents. · Assisted Director in preparing monthly and annual state and federal crime reports for all campuses. · Requisitioned supporting documentation and report from local police departments when necessary. · Assisted Director in the development of departmental annual budgets in excess of $2 million. · Coordinated the initial screening of officer candidates and prepared officer training materials. · Obtained child abuse and criminal background checks on all newly hired officers. Susan M. Beatty Page 2 Widener University, Chester, PA (Continued) Executive Secretary (Temporary, Part-time)-February 1997 to December 1999 · Performed executive secretarial support to several departments. · Rotated through various offices including the President’s Office for two summers, Assistant Provost’s Office, Student Life Department, Housing Department and University College Office. Secretary to the Director of MacMorland Center (Part-time)-November 1991 to February 1997 · Reconciled departmental accounts. · Maintained accurate and current records on all departmental accounts. · Reported and deposited center’s daily income and maintained cash drawer. · Prepared and issued bimonthly report on departmental income. · Monitored safe containing in excess of $2K; performed daily internal audits to assure fiscal integrity of operation. · Assisted Director in development of annual departmental budgets, totaling in excess of $2 million. · Trained and supervised student employees. Ship’N Shore, Aston, PA -- May 1981 to June 1985 Purchasing Coordinator/Administrative Assistant · Provided secretarial support for the Director of Piece Goods Purchasing. · Worked closely with the Vice President of Merchandising and the Vice President of Import Programs. · Assured smooth coordination of imported fabric purchases; collected fabric price bids from suppliers, calculated fabric requirements, placed fabric orders and tracked fabric shipments to overseas garment manufacturers. · Tracked finished garment to United States distribution centers. · Prepared weekly and seasonal fabric movement reports and weekly and seasonal finished garments reports. Acme Markets, Inc., Philadelphia, PA -- June 1978 to May 1981 Executive Secretary to the Vice President of Grocery Buying and Procurement · Assisted the Vice President with special assignments. · Maintained accurate and detailed records on regional grocery sales information. · Maintained vendor contract files · Maintained personnel/vacation records for administrative personnel and support staff. VOLUNTEER EXPERIENCE/COMMUNITY SERVICE St. Rose of Lima Parish Community, Eddystone, PA -- September 1991 to Present Parish Certified Religious Education Instructor (Part-time-September 1991-Present) · Develop and implemented lesson plans that engage and motivate students; grades 1, 3, and 5. · Evaluate students using various assessment techniques. · Attend annual seminars and Archdiocesan classes. Parish Newsletter Coordinator (August 1998 to Present) · Created a parish newsletter in 1998 and presently act as Coordinator and reporter. · Responsible for page layout and design and final preparations before going to press. · Write feature articles and report on parish statistical information. Parish Sunday School Program (September 1993 to May 2001) · Co-established parish Sunday school/child care program for children from birth to five years old · Coordinated the scheduling of volunteers, assisted with preparing arts and crafts, and age appropriate religious educational lessons. ATTIRBUTES: Excellent organization, time management and people skills; dependable, ethical, conscientious, willing to learn new skills. PROFESSIONAL AND PERSONAL REFERENCES WILL BE FURNISHED UPON REQUEST