ADMINISTRATIVE ASSISTANT

Posted on: 2008-08-13

Bernadette Randell 595 Brocktown Road Cottageville, SC 29435 (843) 835-3938 or (843) 909-2935 [email protected] ADMINISTRATIVE ASSISTANT/ADMINISTRATIVE COORDINATOR Dependable, hard-working and a quick learner. Team player and easy to work while needing little supervision. Detail oriented and capable of prioritizing work responsibility meeting deadlines in a timely manner. Extensive experience in handling customer service inquiries. SOFTWARE EXPERIENCE * Microsoft Word * Microsoft Excel * Microsoft PowerPoint * Microsoft Outlook * Microsoft Access * Data Entry * Lotus Notes * Internet * Lotus 1-2-3 * WordPerfect * Profs/Email System * Windows XP * SASIXP * CLASSXP * Legal Key Record Keeping * Approach (Database) * GroupWise (Email) * PALS (Prudential Advanced Legal System) PROFESSIONAL EXPERIENCE SOUTH CAROLINA DEPARTMENT OF HEALTH & ENVIRONMENTAL CONTROL, PORT ROYAL, SC (2008-Present) Administrative Assistant Support Director of Community Health & Chronic Disease Prevention & Director of Integrated Services, WIC & Social Work - Coordinates the scheduling for the Director of Community Health & Chronic Disease Prevention - Performs a variety of administrative support and advanced office duties - Uses word processing and database management skills to compile documents - Prepares, edits and proof reads information/educational materials - Orders educational materials as needed - Assists in the preparation of educational materials - Coordinates, schedules and documents community health education activities - Arranges and prepares documents for continuing professional education - Maintains and arrangements overnight travel for Directors - Create and revise PowerPoint presentation documents for Director's meetings - Assists with arrangements of meetings and associated meeting material preparation for Department - Participates and schedules Community Health Education Team meetings as determined by supervisor - Schedules, coordinates and documents Community Health Education activities - Creates and maintains Approach database system documents for community health events and programs - Prepares, records and maintains the WIC, EPDP,and other programs provided in the department COLLETON COUNTY SCHOOL DISTRICT, Walterboro, SC (2007-2008) Attendance Clerk/SASI Coordinator - Prepared correspondence and send letters to parents on students attendance history - Maintained contact with parents and students for attendance purposes - Inputted and upkeep of students attendance records on computer system on daily basis - Compiled and forward reports to appropriate department personnel - Maintained files on students in database and keep track of students absence notes and medical excuses information - Recorded and adjusted student’s records when student is late or detained for school - Monitored students attendance behavior on daily basis - Organized and file student’s excuses on a daily basis - Overseen students during class change - Interacted with students, parents, and teachers, and other school personnel on a daily basis COLLETON COUNTY SCHOOL DISTRICT, Ruffin, SC (2005/2006) School Clerk/Teacher Assistant - Provided administrative support to the Assistant Principal - Processed Discipline Reports on students from different grade levels - Prepared correspondence for Assistant Principal’s signature mailed to parents on behalf of students - Organized and revised student, general and inactive information filing system as needed - Provided back-up administrative support to the front office and for Principal - Substituted for teachers as needed - Assisted Core Teachers with self-contained students with academic studies - Inputted grades and learning information in the InterGrade Pro system on student’s progress - Assisted with hall monitoring of students on a daily basis WALKER ACCOUNTING & TAX SERVICE, Walterboro, SC (2005) Administrative Assistant - Assisted the Assistant to the Owner of the company with various ad hoc projects - Prepared and reviewed documents for the signature of the Owner to be sent out to clients - Compiled information for the State Forms for clients on SuperForm system - Completed and provided information for Federal ID’s for clients - Set-up permanent file folders with client information for various business ventures - Created Excel spreadsheets for ad hoc projects for the Owner on behalf of clients - Telephoned clients with inquires on various business deals - Assisted the Re/Max Real Estate office with answering inquires and re-directing calls to the appropriate area - Checked inventory and corrected listings for merchandise for the Southern Home Furnishing Office - Opened and closed the office of the Southern Home Furnishing on a as needed basis THELEN REID & PRIEST, Florham Park, NJ (2004-2005) Office Services Clerk Support Partner, Four Attorneys and Staff - Created and re-arranged the on-site filing system to enhance the effectiveness of providing clear and concise information, when retrieving boxes kept on-site. - Revamped filing system by creating space for expansion to handle the over flow of new and existing files to better serve the department. - Provided new labeling for shelves to assist the attorneys and staff in locating files more efficiently. - Re-arranged the filing system to reflect the current structure of the overall company standards. - Managed the coffee system on a daily basis, while restocking the condiment area as needed. - Maintained, updated and restocked the library books and materials in shelving order. - Managed office filing with creating and updating labels, while entering data in to Legal Key record keeping data base. KELLY SERVICES, Parsippany, NJ (2003-2004) Administrator, Bankers Life & Casualty Company Supported Regional Director and Two Direct Reports - Prepared letters and documents for Regional Director’s signature. - Assisted Agents with client information on day-to-day operations. - Interacted with other Bankers Life branches throughout the state. - Prepared career opportunity information for new Agents and potential Agents. - Processed new and current applications on the Bankers BOA system. - Prepared overnight packages daily for Home Office and clients. - Answered phones and directed calls throughout the office. PRUDENTIAL FINANCIAL, Newark, NJ (1999-2002) Sr. Administrative Assistant, Prudential Mortgage Capital Co. Supported Vice President & Two Direct Reports - Lead Administrative Assistant during company integration in orientation transition for new employees. - Developed solid working relationships with internal and external vendors that reduced costs of purchases. - Negotiated leases for office equipment and saved money on renewal leases. - Created, developed and updated Organizational Charts for entire department and subsidiaries. - Maintained Principals’ calendar on Lotus Notes system. PRUDENTIAL FINANCIAL, Newark, NJ (1998-1999) Sr. Administrative Assistant, Prudential Mortgage Capital Co. Supported Two Vice Presidents and Three Analysts - Maintained Principals executive filing system. - Prepared travel arrangements and general expense reports. - Established and maintained relationships with Technology Support area. - Coordinated and processed orders for new PC’s, which included maintenance of existing computers. - Processed new and current orders for cell phones, pagers, and RLA and Internet accounts for entire offices across the country. PRUDENTIAL FINANCIAL, Newark, NJ (1997-1998) Sr. Administrative Assistant, Institutional Asset Management Group Supported Four Principals - Drafted and edited documents using Word and Excel. - Created and updated PowerPoint presentations. - Maintained Principals calendars on Palm Pilot system. - Interacted with executives and clients of all levels. - Registered Principals for seminars and workshops. EDUCATION - Vision Bible & Seminary, Plainfield, NJ -- BA in Christian Ministries - American Business Institute, Newark, NJ -- Certificate in Word Processing Specialist - Education Center For Youth, Newark, NJ -- Received High School Diploma