Executive Assistant

Posted on: 2008-06-28

Colleen Dodson 3624 Suzette Drive Kissimmee, FL 34746 (H) 407-518-1984 (C) 407-694-0736 [email protected] EXECUTIVE ASSISTANT, RWB FINANCIAL, DBA NBA CITY, ORLANDO, FL OFFICE MANAGER & IT COORDINATOR June 2001 to present Highlights: •Executive Assistant to President/CEO, VP Food & Beverage, and VP of Training •Maintain heavy meeting and travel calendars, contacts, compile expense reports; maintain weekly Universal Studios (private property) access for employees, vendors, and guests; coordinate with mystery shopper service for three properties and maintain mystery shopper score summary spreadsheet; manage various internet research projects •Travel Coordinator: book all company travel and accommodations •Office Manager: handle all shipping, order office supplies for three properties, coordinate repair of office equipment •Marketing Materials Coordinator: maintain and print (in-house) restaurant menus and table tents for two locations; annually update A Chef’s Production catering menus, create on-line order forms; convert all menus/forms to PDF format for emailing; create all magazine advertisements and restaurant signs (print in-house if possible) •Communication Coordinator: maintain office phone/voicemail system, cellular equipment (programmings, ordering, troubleshooting, review accounts, and submit/track rebates) •Electronic Marketing Board: create programming and maintain program schedules •IT Coordinator: support IT Manager with troubleshooting network, servers, computers, printers, security door program; provide employees software and hardware assistance EXECUTIVE ASSISTANT, LENDING TREE, INC., CHARLOTTE, NC September 2000 to June 2001 Highlights: •Executive Assistant to CIO, VP of Information Technology and four VPs in IT Department •Coordinated heavy meeting calendars for the CIO, VP of IT and three other VPs in the IT Department, compiled expense reports for all CIO and VP’s, maintained100-page PowerPoint presentation ADMINISTRATIVE ASSISTANT, PLANET HOLLYWOOD INTERNATIONAL, ORLANDO, FL June 1995 to September 2000 Highlights: •Administrative Assistant to the Senior Vice President Operations •Coordinated heavy travel and meeting calendar, compiled expense reports; formatted menus ADMINISTRATIVE ASSISTANT, HARD ROCK CAFE INTERNATIONAL, ORLANDO, FL October 1994 to June 1995 Highlights: •Administrative Assistant to the Vice President Operations •Coordinated heavy travel and meeting calendar, compiled expense reports ADMINISTRATIVE ASSISTANT, UNITED STATES SUGAR CORPORATION, CLEWISTON, FL August 1989 to October 1994 Highlights: •Administrative Assistant to Director of Safety, Security, and Communications •Coordinated all company flights and car rentals •Budget Administrator for the three departments •Cellular and Company Phone System Coordinator for entire company SOFTWARE KNOWLEDGE Proficient: Outlook 2003, Excel 2003, Word 2003, Photo Shop CS, Power Point 2003, Windows XP, Venus 7000 (Electronic Marketing Board) Working Knowledge: Illustrator CS2, Publisher, Visio, Quark, Adobe Designer REFERENCES Jim Stanley (boss for 13 years) Cell 407-963-5677 Home 407-578-0512 Steve Byrne (co-worker 6 years) Cell 407-758-0781 Home 407-351-2583 Nick Smith (former boss for 7 years - known for 20 years) Cell 863-517-1497 Home 863-675-3502 Susan Lumb (former co-worker/boss for 5 years - known for 7 years) VP Operations, Southeast Ruth’s Chris Steak House Cell 321-297-2416 Office 407-829-3460 Tina Samson (former co-worker – known for 13 years) Tina Samson, CHAE Chief Financial Officer Loews Hotels at Universal Orlando Cell (407) 503-9005 Office (407) 503-9200