Executive Assistant Resume
- home or – cell phone
Employment Objective: To obtain a challenging position, that will enable me to utilize my
diversified skills, while providing a long-term working relationship.
Hammersmith Management / to /
Greenwood Village, CO Developer Services
v Created a Procedures Manual for Transitioning a Property from Declarant Control to a
Homeowners Association.
v Worked with property managers to set up and track developer billings and annexations.
v Created new association startup budgets and cash-flows analysis to determine monthly assessments and developer subsidy funding
v Prepare proposals, correspondence, spreadsheets, and management contracts.
Richmond American Homes / to /
Corona, CA Executive Assistant to Director of Development
v Provide administrative support to the Director of Community Development including managing calendar, creating letters, memos, spreadsheets and presentations, department filing.
v Update the permit tracker and invoice tracker as necessary.
v Completed building-permit applications, prepared check requests to process entitlements for residential communities through applicable governing agency to obtain building permits.
v Prepared consultant contracts, change orders, and coded invoices for payment processing.
v Acted as liaison between departments to compile design information to provide to consultants.
v Updated land development budget and project schedules as directed by the Director.
v Prepare individual lot disclosures and community disclosure packages for new homeowners.
Shea Homes / to /
Corona, CA Executive Assistant to Division President and
Supported Land Development Team
v Provide administrative support to the Area President. Including: management of calendar, scheduling of meetings, coordination of travel arrangements, manage email and voicemail messages, review incoming mail and categorize by level of importance and/or follow up required. Generate letters, memos, spreadsheets, and presentations. Update corporate reports; maintain division organization chart, meeting minutes, transcription, etc.
v Provide administrative support to Land Development Team. Including updating project schedules and project budgets, prepare consultant agreements, coding invoices for approval, preparing subcontractor scopes of work and bid packets, etc.
v Office Management including: manage cleaning company, landscaping company; office and kitchen supplies; copier and fax machine maintenance and supplies; utilities, etc.
v Assist in the pre-screening of potential candidates, scheduling interviews and processing of all new hire paperwork through corporate office.
Shea Homes – Executive Assistant continued
v Initiate an E-Support ticket for new hires: complete paperwork for required equipment; generate request to IT for email ID creation, AS ID, and software packages. Managed the Verizon and Nextel accounts including + phones and Blackberrys.
Shea Homes /UDC Homes / to /
Brea, CA Executive Assistant to: Division President,
V.P. of Land Acquisition and V.P. of Development
v Provide administrative support to UDC Homes Division President and V.P. of Land Acquisition including scheduling appointments and general calendar management, answered phones and delegated calls as appropriate, transcribed voicemail messages, respond to emails, handle travel arrangements, meeting minutes, transcription, Create letters, memos, spreadsheets and other reports and presentations.
v Provide administrative support to Shea Homes Vice President of Community Development including scheduling meetings, preparation of letters, memos, spreadsheets and presentations, filing, prepare and/or update community orientation binders, etc.
v Prepare consultant contracts; change orders and processing of payments.
v Prepared Board of Director packets.
v Log all invoices into Invoice Tracker. Coded invoices for payment approval and/or prepared check requests
Fleetwood Enterprises, Inc. / to /
Riverside, CA Executive Assistant to: V.P. of Marketing,
Director of Quality, Engineering and Training
v Provide administrative support to the Vice President of Marketing; Director of Education; Director of Quality and the Director of Engineering including: managing calendars, scheduling meetings, typing correspondence, creating presentations, filing, created training manuals, maintained engineering service bulletins and distributed to manufacturing facilities, etc.
v Assisted Director of Education in developing training materials for manufacturing facilities.
v Assisted Director of Quality if specific management of Process Improvement tasks and flow charts for Steering Committee Meetings
v Assisted Director of Engineering in updating Service Bulletins, filing notices with Transport Canada and NHTSA.
Sunkist Growers / to /
Ontario, CA Executive Assistant to Sales & Marketing Team
v Provide administrative support to Director of Sales and other department managers. Including: coordinating travel, preparing correspondence, presentations, and spreadsheets, filing, etc.
v Run sales reports for volume incentive programs.
v Calculate and prepare check requests for monthly brokerage commission statements.
v Logged and prepared check requests; credit memos and bill backs for assigned accounts.
v Coordinate all aspects of tradeshows including booth setup/tear down.
v Answered department phones and routed calls for appropriate handling.
Related Skills
Typing WPM, -Key by Touch, Microsoft Office including Outlook, Word, Excel, PowerPoint, Schedule and Access. JD Edwards/AS-, Business Objects Reporting, RUN Technologies, Community Links, WordPerfect, Lotus, Harvard Graphics, ACT, -Habits of Highly Effective People, Blueprint Reading, DOS.
