Exec. Admin. Asst.

Posted on: 2007-12-30

Patty Szymanski P.O. Box 85203 Westland, MI 48185 734-765-9557 [email protected] PROFILE: I am an honest, outgoing, dependable and professional person seeking an organization to utilize my acquired leadership, negotiating, and well-organized skills as well as apply the Six Sigma process to show an organization my “cost-conscious” side. WORK EXPERIENCE: 2/07-present Accu-Read Services/Unibar Maintenance-Executive Administrative Assistant; • Reporting to the V.P.-Accu-Read Services (handling of VPs calendar, travel, etc.) • Coordinating note taking for meetings, scheduling of meetings, etc. • Point Contact for all of Accu-Read (for all United States) for: • Ordering Office Supplies and uniforms for Accu-Read • Travel various people: air, hotel, car rental • Maintaining daily reports, weekly, and monthly reports, etc. • Maintaining full purchase order process/follow-up (start-finish): supplies and uniforms • Created and maintain the updates of all 16 Organizational charts (for all locations) • Insert and update Power Point presentations (from 50-200 slides) • Initiated in Company Savings in the following areas: • Established Corporate rate-Hotel frequently traveled location by both companies • Established Office Depot project to spread throughout the United States Accu-Read • Invented a more efficient way to process purchase orders/implemented into-Procedures Manual • Met many deadlines on many various projects, etc. 11/06-12/06 Aerotek Employment Agency (This is a temporary assignment): Temporary Program Coordinator Position at AAR Cargo • Uploading documents into the various e-Rooms. Maintaining the A400M program for the Airbus client. Various procedures with the documents before uploading them. • Working with the Mgrs, Engineers, vendors, and the client of the program. Heavy use in Excel, Microsoft Word, e-Room, and PDF formatting. 4/05- 6/06 Randstad Employment Agency (This was a temporary assignment); Temporary Purchasing Analyst Position at Nissan Technical Center North America • Analyze data from the Non Production and Prototype Purchasing departments • Run various reports, create spreadsheets, run programs on access, etc. • Revised report schedule time from five hours down to ½ w/improvised method • Administrative functions: travel (nationally & internationally), mail, filing, etc. 7/02-4/05 Caterpillar Inc.-Executive Administrative Assistant; • Sole support to a sales/commercial staff of logistical division: 30-45 people • Reporting to: President, V.P. , & Controller (handling e-mail, travel-nationally & internationally, etc) • Human Resource: People Soft (entering information into that program). • All aspects of running an office (including but not limited to:) • Meeting functions: calendaring, invitations, coordinating conference rooms • Coordinating all: workshops, seminars, and working lunches, menus, etc. • Insert and updated Power Point presentations (from 50-200 slides) • Preparing travel arrangements, expense books, and procurement expenses • Managed all aspects of the following: office machines, desk phones, cell phones, computers, badge access, security, building maintenance, and fire warden issues • Negotiated various contracts for maintenance vendors as well as obtaining a Caterpillar Preferred Hotel • Mazda Account responsibilities: bi-monthly checks for six locations (Accts Payable), ordering business cards, new cell phones, computer requests as well as managing various databases, and running various monthly reports for Controller • Obtained Yellow & Green Belt in Six Sigma PAST POSITIONS HELD: Accounts Payable/Receivables Purchaser Billing Clerk Real Estate Agent Credit Manager Receptionist/Secretary Dispatcher Sales Assistant-Home Sales Notary Traffic Coordinator AREAS OF EXPERTISE: Typing 75-80 wpm 10 Key Add to Touch Lotus Notes 6/Quattropro Streets & Trips (2005) Net Meeting (3.01) Business Forms, Filing, & Payroll Avaya Site Admin/Definity/Intuity Systems Data Entry +14,000 (alpha/numeric) Proper Phone & Office Procedures Metaviewer/Outlook Mark Systems/JD Edwards/AS 400 Steno Speed (160 wpm) Global Travel Reporting (GTR)/Citrix-Imprest Fund, SRC (10.03.1068.0) Imaging for Windows/Scan Gear Tool Card Scan (7.0) Sametime Meeting Center/e-Room Microsoft Word, Excel, Power Point Maxwell System/People Soft Timberline System Market Analysis, Farming, Advertising, & Mail Merge-Relating to Real Estate Market Power Point PDF’g documents Excel Word  2-25 Years experience in general office, bookkeeping, accounts payable, accounts rec., billing, payroll, administrative assistant duties, etc.  Extensive experience in computerized accounting software as well as other types of software, strong spreadsheet, Excel, Word, etc.  Strong oral and written communication skills  Handled Legal Documents  Trained employees on various duties  Ability to work in a deadline-oriented environment as well as ability to work alone or in a group-like situation WORDS THAT BEST DESCRIBE MY PERSONALITY:  Dependable, Responsible, Honest, Well-Organized, Flexible, Cost Conscious  Respect for Others, Follows Directions, Great Attendance, Willing to Learn  Pride in One’s Work, Enthusiasm for Work, Follows Work Rules, Professional  Accurate in One’s Work, Shows Initiative, Independent, Ambitious  Assertive, Outgoing, Cooperative, Friendly, Helpful, Manages Diversity Well EDUCATION: Caterpillar Inc., 6 Sigma DMAIC Green Belt, & Yellow Belt Other classes taken: Imagine 21, Inventory Training, Data Privacy, Records Management, Safety SIP Office Safety, Notary Practices & Procedures, Conference for Admin. Assts. Microsoft Power Point, & Microsoft Excel Real Estate School, Livonia, MI Major: Real Estate (licensed since 2001-Had Sales Builders License since 1998) Elsa Cooper Institute for Court Reporting, Southfield, MI Major: Court Reporting (completed 160 wpm level-school closed in 2000) Henry Ford Community College, Dearborn, MI Major: Business (attended for one year) Garden City High School, Garden City, MI Major: college prep courses, 3.5 average, 78 out of 780 students—graduated in June of 1985. PERSONAL REFERENCES: Will be given upon request. March 9, 2005 To Whom It May Concern: This is a letter to personally recommend Patty M. Szymanski for the position she’s applying for with your company. I had the pleasure of being Patty’s supervisor for close to three years while she’s been working at Caterpillar. Patty is supporting all of the individuals in the office plus handling all administrative responsibilities that go with maintaining an office. Patty is dependable and is willing to stay late to complete any tasks asked of her. She works hard to please her co-workers, and is quick to respond to a request as well as the follow-ups that are required. Patty handles many office issues with little or no supervision. She exhibits good judgment in her efforts to be cost conscious as she orders supplies, which is one of her many responsibilities. Patty is very knowledgeable in her current role. She is continually willing to learn new skills and integrate them into her job. She is very productive and client satisfaction oriented. Patty also introduces new ideas. For instance, she suggested more efficient ways to distribute reports and she recommended various lower cost (higher quality) vendors after doing the research on her own. Patty has a way with planning meeting lunches and work celebrations that is very creative and adds a special touch to each event. Patty is very well organized and leaves a good path for others to follow. She interacts with her co-workers in a respectful manner in the office and with our people all over the globe. Patty is a pleasure to work with and will be greatly missed. I wish her the best of luck in her job search/career move. Sincerely, Mark E. Lang Business Support Manager Caterpillar Logistics Services Inc. Phone: 734-462-8804 [email protected]