Administrative Assistant

Posted on: 2007-10-09

Sonia McIntosh 203 Atkins Avenue - Brooklyn, NY 11208 718-637-4450 E-mail: [email protected] COMPUTER SKILLS: Lotus Notes, Microsoft Word, Microsoft Excel, Microsoft Power Point, Microsoft Publishers, Adobe Acrobat. PROFESSIONAL EXPERIENCE 1999 - Present The Bank of New York Mellon Administrative Assistant  Responsible for Administrative Support to 15 Vice Presidents, 30 Assistant Vice Presidents, 150 Officers and staff for Mutual Funds Administration and Accounting Department  Liaison with Human Resources, Intake of applications, Scheduling department interviews  Coordinate Board Materials and Mailing for various Clients  Update Financial Footnotes and Schedules utilizing Word & Excel  Selected to assist the Survey Department in updating weekly Surveys  Prepare Organizational charts for Various Clients  Travel and Meeting Arrangements  Prepare and Submit Expense Reports for payments  Conference Call and Conference Rooms Scheduling  Employees Attendance Records  Ordering and Distribution of Supplies to employees  Answer Telephone, Fax Transmittal  Handle Appointment Calendars for Vice Presidents 1996 - 1999 Tascor / IBM Corporation Administrative Assistant  Operations Coordinator for Administrative Service Center  Responsible Secretarial Support to 250 Client Executives  Handle Appointment Calendars, Travel and Meeting Arrangements  Conference Call Scheduling  Coordinator for New Hire Employee Orientation  Summarize monthly workload for AdminServ Center  Word Processing and Graphics Presentations  Copy and Assemble Proposals for Global Services Organization, Mass mailing, Fax Transmittal  Training of new employees for AdminServe Center and University Settlement Program 1988 - 1992 Frank Crystal & Company Accounting Administrator  Processed and documented accounts payable records  Expedited accounts receivable documentation Started out in mail room as mail clerk, promoted to mail room manager, then to accounting administrator 1987 - 1988 Interim Temporary Services Administrative Assistant  Word Processing, Mail Distribution  Scheduling Meetings and Travel Arrangements for Client Executives  Conference Call Scheduling  Fax Transmittal  Phone Coverage EDUCATION 1990 - 1991 1987 - 1988 1984 – 1985 1977 - 1982 American Business Institute  Certificate  Word Processing, Word Perfect, Lotus 1 & 2 Cashier Training Institute  Certificate  Receptionist Cashier Training Institute  Certificate  Bank Teller Mountain View Academy  High School Diploma Equivalent to USA High School