Administrative Assistant

Posted on: 2007-09-12

5807 North Magnolia Chicago IL 60660 Phone 312-961-3985 E-mail [email protected] Rachel A. Abbinanti Employment 2000-2007 Shorenstein Realty Services Chicago IL Administrative Assistant • Assistant to General Manager, Property Manager and Construction Manager • Manage all building signage program • Coordinate activity between Leasing Manager and Property Management in managing building vacant spaces • Establish construction jobs and contracts in accounting system, assist Construction Manager and Property Manager with building construction jobs • Supervise and manage building wide fire drills, distribute and monitor fire life safety teams for building tenants • Create Monthly Asset Profile for corporate office • Manage certificate of insurance program • Supervise and coordinate special events for conference center and tenant events • Purchase office supplies and engineer supplies, assure timely delivery of all supplies, screen all service calls, reorganize departmental record systems, maintain all records for engineering department. • Manage payroll for engineering program, includes troubleshooting billing errors, coordinate work order system for building tenants, process invoices with work orders and purchase orders. • Create monthly reports for management, create graphics for engineering department HVAC system, and respond to daily tenant problems. 2003- present Chestnut Identity Apparel Chicago IL Salesperson • Work yearly trade show at McCormick Place once a year – Restaurant Show • Sell merchandise and make orders for clients and future clients 1998-2000 Congress Plaza Hotel & Convention Center Chicago IL Engineering Assistant/ Purchasing Agent • Correspondent for department, work with printing companies to design promotional products. • Assure timely delivery of all supplies, negotiate contracts for all printed marketing materials, screen all service calls, assign work to appropriate department, and oversee progress of contractors in department heads absence. • Data entry for accounting department, payroll for engineering department, troubleshooting billing errors, take inventory of office supplies, draft yearly budget for engineering department Skills Type 60 wpm, Microsoft Office, Windows 2000, Internet, Aware Manager, Microsoft Designer, Insight 5.0, Work speed Education November 2003- July 2007 University of Phoenix Online Bachelors in Marketing Summer 2007