Senior Administrative Assistant

Posted on: 2007-08-23

Diane B. Humenansky [email protected] 1413 Spencer Road West, St. Paul, Minnesota 55108651-644-9096 Employment Objective: To obtain a position as an experienced senior administrative assistant. Summary of Qualifications: Recognized for superior performance in communication, management, sales and marketing, organization and record keeping, proof reading, staff supervision and customer service. Computer Experience:  Microsoft Word, Excel, PowerPoint, Access, Publisher  Adobe Illustrator, Photoshop, Indesign and Quark  Basis/JD Edwards, GroupWise, Astea  Lotus Notes, Act Work Experience: Liberty/Harland Mounds View, MN 2002 to present Senior Administrative Assistant  Responsible to a direct manager but also to 2 other managers and a director  Created Excel documents, Word documents, PowerPoint presentations, Access reports. Managed several large databases for the whole group.  Supported 24 technical support and field support phone representatives  Prepared timesheets for direct manager  Assisted other managers at Liberty/Harland, when it was requested  Purchased supplies and other items (most of this was done via the internet)  Maintained calendar for my immediate manager and for technical support  Telephone coverage for reception area for breaks and at other times  Organized lunches and other meetings for those I supported  Ran fitness database for all Liberty/Harland employees in Minnesota and an annual luncheon. Pugleasa Company, Inc. Arden Hills, MN 2001-2002 Administrative Assistant  Prepared detailed quotes and weekly and monthly reports using Access  Created Excel documents, Word documents and mail merges  Supported 12 salespersons  Answered all phones  Filed quotes and other documents in multitiered filing system  Assisted with meetings and other functions Midwest Coca-Cola Bottling Company Eagan, MN 2000-2001 Administrative Assistant – Temp.  Prepared monthly graphs and weekly summaries of sales in Word and Excel  Created and expanded PowerPoint presentations for 25 salespersons  Typed letters and performed mail merges  Answered phone for Sales Director Peak Technologies Eagan, MN 2000 Regional Sales Administrator  Prepared daily sales reports (Basis) and monthly sales summaries from Excel  Developed proposal letters for 5 salespersons  Cold called prospective clients  Answered phones  Ordered supplies and submitted payroll to corporate headquarters  Maintained all office equipment, coordinated mass mailings Gourmet Award Foods Minneapolis, MN 1997-2000 Administrative Assistant  Prepared Excel spreadsheets for Cub Food Stores distribution daily  Typed Word reports, letters and summaries for Account Manager  Developed detailed monthly budget reports from Excel  Created Excel spreadsheets for sales department  Organized material for Account Manager, keeping duplicate records  Relieved receptionist  Maintained and repaired copiers and fax machines Hearts Desire, Mall of America Bloomington,MN 1998-present Sales Representative (part-time)  Greet and sell to customers  Set up merchandise and help prepare displays  Maintain product inventory  Train new employees  Opening and closing procedures Major Political Party St. Paul, MN 1997-2002 Telemarketer (part-time)  Ask survey questions  Fund raising promotions  Promote voter participation Falcon Heights United Church of Christ Falcon Heights, MN 1996-1997 Library and Office Work – Voluntary  Sorted library books, according to library codes  Sent out letters, corrected address data base and performed general office work Past Medical Office Experience East Coast Over 10 years Office Manager  Trained and supervised new personnel  Prepared A/R and A/P daily  Typed physician notes, letters and insurance records, used dictaphone  Answered phones and scheduled appointments Education: University of Michigan Ann Arbor, Michigan 3 ½ years Minneapolis Community and Technical College (Associate Degree Program - Graphic Design) currently Minneapolis, Minnesota