Experienced Secretary

Posted on: 2007-08-15

Alicia C. Spencer 16030 Denham Road Pride, Louisiana 70770 (806) 677-8999 Objective To utilize my skills to their full potential in a working environment where I can further my knowledge through training and added responsibilities to gain advancement. Relevant Skills - Proficient in Windows 98, NT 4.0 Workstation, XP Professional 2002, Vista, Excel, Microsoft Word, Access - Experience in creating correspondence from information given - Typing- 45 wpm Employment History Wiley Hicks, Jr., Inc.,- General Contractor- Amarillo, TX Secretary/ January 2007- Present - Serve as secretary/assistant to owner of Wiley Hicks, Jr., Inc.; greet visitors and answer telephone, provide information; keyboard correspondence and related matters; prepare and maintain files and records. - Prepare general correspondences and memorandums from rough draft, copy or verbal instruction. - Answer correspondence as directed by supervisor. - Maintain appointment calendar, schedule appointments, conferences, and meetings. - Receive, route, sort, and process mail. - Maintain filing system as required by supervisor. - Operate standard office equipment to include word-processing and data processing equipment, copiers, etc. - Responsible for circulation of all drawings to subcontractors, vendors, etc. - Answered telephones, directed calls, and took messages. Century Rehabilitation, Baton Rouge, LA Office Clerk/ Massage Therapist 2004- 2005 - Answered telephones, directed calls and took messages. - Compiled, copied, sorted and filed records of office activities. - Greet visitors and schedule appointments with patients. - Maintained and updated filing, inventory, and patient records, either manually or by computer. - Answer correspondence as directed by supervisor. - On duty massage therapist at St. James Place. (Contracted through Century Rehab) Buckelew’s Food Service Equipment, Baton Rouge, LA Secretary/ 2003- 2004 - Serve as secretary to owner of Buckelew’s Food Service Equipment; greet visitors and answer telephone, provide information; keyboard correspondence and related matters; prepare and maintain files and records. - Prepare general correspondences and memorandums from rough draft, copy or verbal instruction. - Answer correspondence as directed by supervisor. - Maintain appointment calendar, schedule appointments, conferences, and meetings. - Responsible for preparing all proposals for school board. - Maintained all current revisions on all vendor and general contract drawings. Becon Construction Company, Luther, OK Engineering Clerk/ 2001- 2002 - Responsible for running Setroute Electrical Program, entering of electrical quantities, filing, and maintaining current drawing status on field foreman and general foreman. - Assisted document control with filing of master project documents and keeping up with revisions per SWPP. Becon Construction Company, Laplace, LA Engineering Clerk/ 1999- 2001 - Responsible for maintaining and filing all turnover package documentation. - Assisted in upkeep of project engineering design and vendor documentation and issued documents to field personnel. - Maintain project punch list items in Punchworks (Access) database. - Responsible for maintaining hydro-test packages and redline of master P&ID’s from the hydro-test. Care Inc., Baton Rouge, LA Office Clerk/ February 1998- December 1998 - Answer multi-line telephones. - Light computer work utilizing Microsoft Word, and light typing. - Maintained all employee files and scheduling of employee interviewing. Education Medical Training College- Licensed Massage Therapist Live Oak High School- Graduate References Available upon request