Office Manager

Posted on: 2007-08-08

Employment History: Accounts Receivable Manager 4/2005 - 6/2007 CMB Southwest, Ltd. Albuquerque, New Mexico Performed a combination of the following duties and responsibilities: Calculating, posting, and verifying financial data for use in maintaining Accounts Receivable records. Compile and sort documents, invoices, checks, and substantiating business documents. Verify and post details of transactions, using Master Builder, Word, Excel, QuickBooks, Internet, Computer, and 10 key by touch. Compile and type various reports, correspondence, and letters for the President. Manage the company safety program for OSHA requirements. Daily contact with Worker’s Compensation Insurance Representative for injured workers. Compile, Reconcile & Balance A/R & Financial Records. Prepare EOM & EOY Reports, Analyze Financial information. Prepare & Reconcile Bank Deposits & Statements. Prepare Tax Reports, Billing Statements, Payroll, Payroll Tax Reporting, Maintain records, reports, and files, maintain travel expense accounts. Operate business machines, fax, 10 key, personal computer, scanner, telephone, and photocopier. Process A/P invoices for payment. Daily contact with customers regarding invoices, payments, problem and conflict resolution. Maintain customer accounts. Discreetly handle confidential information regarding company and customer’s financial information. Type 75 wpm. Office Manager 8/1992 - 8/2004 Lipten & Company Orlando, Florida Responsible for the daily operation of a Specialty & Imported Wholesale Food Distributor. A/P, A/R, Inventory Control, Invoicing, Credit Analysis, Sales, Payroll, Produce Tax Reports, Analyze Costs and Set Sales Prices, Reconcile Bank Statements; Prepare End of Month & End of Year Sales, Accounting and Cost Reports. Implement and Produce Sales Catalog. Make sales calls in person and by telephone. $1.5 Million in sales for 2003. Manager of office employees, as well as warehouse and delivery drivers. Responsible for the collection of bad debts. Represent Owner in all legal court proceedings. Responsible for organizing Food Shows, to include lead follow-up and marketing strategies. Initiate cold calls to potential customers. Advise customers regarding food-purchasing needs. Additional Employment History: Executive Administrative Assistant, Legal Assistant (Family Law, Domestic Law, Criminal Law, Plaintiff’s Personal Injury, & Estate Planning), Bank Teller, Sales Clerk, Word Processing Supervisor, Phlebotomist. Sergeant-US Army and US Army ReservesEducation:Spruce Creek High School, Port Orange, FL Graduated Magna Cum Laude US Army & USAR-Secret Clearance: Administrative Specialist, Supply Sergeant, Records Specialist, Laboratory Specialist, Medical Specialist, Basic Non-Commissioned Officer Candidate School Volunteer Service: Gospel Light Baptist Church & Academy Rio Rancho, NM: Administrative Assistant, Vacation Bible School Teacher, Choir Member, Nursing Home Ministry, Master’s Club Teacher & Bus Ministry REFERENCES Mr. Dougald Leitch, Esquire Law Offices of Mahaffey & Leitch 2461 West State Road 426 Suite 1001 Oviedo, FL 32765 407-706-0687 Ms. Lisa Hull 768A Flamingo Drive Ormond Beach, FL 32176 386-295-2534 Mr. Philip Lipten 4858 Brenda Drive Orlando, FL 32812 407-927-8256 Mr. Brent Lenentine, Pastor Gospel Light Baptist Church 1500 Southern Blvd. Rio Rancho, NM 87124 505-440-2417 Mrs. Kathy Cassata 4313 Long Green Court Valerico, FL 33594 813-757-9781