Exeucitve Secretary

Posted on: 2007-05-02

Stephanie Keyes 103-48 102nd Street Ozone Park, NY 11417 Home# 718-659-1496 Cell# 917-734-2136 2/2002-PRESENT JONES APPAREL GROUP New York, N.Y. Sr. Production Manager  I have five production assistants reporting to me.  I use a line plan from our Tradeweave system to retrieve Sales dept buy by season.  Proofread purchase orders against production report and sales line plan.  Follow up on a daily basis with the overseas offices, sales department, traffic department, technical department, allocation dept, and design department via e-mail and telephone.  Review e-mails with the production assistants.  Receive and approve Proforma Invoices from vendors/agents. Send Invoices to L/C dept. Send vendor/agents L/C number.  Receive and approve vendor’s commission invoices. Submit invoices to the Accounts Payable dept.  Negotiate costs and maintain cost sheets on Microsoft Excel, Tradeweave, Essentus and SAP system.  Create costs sheets for our Canada office  Maintain shipping schedule by using reports from various systems.  Review weekly shipping report for executive meeting.  Receive error reports automatically from every system. Make changes/corrections/additions to these reports daily.  Send bar code report to trim suppliers 6/2000-1/2002 LIZ CLAIBORNE New York, N.Y. Production Specialist (DKNY Men Knits Division)  Prepare purchase orders on the Sewn 2000  Follow up on a daily basis to overseas offices via e-mail and telephone  Daily communication with Sales and Merchandising department  Approve L/C requests and L/C amendments  Keep track of counter sample, pre-production and top sample approval  Keep track of/and follow up on trims and color approvals  Negotiate costs and maintain cost sheets  Maintain shipping schedule with the support of a production tracking report  Keep track of sales production flow  Track production initial placement through receipt of merchandise 9/1998-6/2000 LIZ CLAIBORNE N. Bergen, NJ Production Specialist (Handbag Division)  Prepare purchase orders on the AS400 & Sewn 2000 system  Follow up on a daily basis to overseas offices via e-mail and telephone  Daily communication with sales and merchandising department  Prepare L/C application to send to L/C dept.  Maintain up-to-date worksheets (a file created to manage availability of units and for re-assortments of units by style/color if necessary)  Maintain style/color availability with the support of a time framed availability report  Maintain shipping schedule with the support of a production tracking report 4/1997-9/1998 WORLDWIDE DREAMS New York, N.Y. Production Coordinator (Scarves Division)  Enter Cut ticket orders  Follow-up on a daily basis to overseas offices via fax and e-mail  Daily correspondence with the sales staff  Maintain and create cost sheets  Place order for UPC stickers and hangtags  L/C opening and daily follow-up with the L/C department 8/1996-4/1997 CASUAL CORNER New York, N.Y. Production Coordinator Asst. (Suits and Sportswear)  Prepare cost sheets and purchase orders (Microsoft excel)  Maintain production reports on a daily basis on a Microsoft excel spreadsheet  Daily correspondence with overseas offices & buyers via e-mail and telephone  Track production initial placement through receipt of merchandise  Issue sea/air difference claim forms & fabric/trim liabilities  Maintain trim and fabric details  Monitor hangtag orders 10/1995-8/1996 WEISNER PRODUCTS New York, N.Y. Production Assistant (Shoe Co.)  Daily follow-up on overseas faxes  Order & Receive all Ad, Photo, Packaging and on-order samples  Daily data entry on the Q&A system  Proofread & correct purchase orders & sales confirmations  Update sales and sample reports on a daily basis 9/2006-Present – Kaplan University Online o Major: B.S. Criminal Justice with emphasis on Forensic Psychology 1994 Berkeley College New York, N.Y. o Major: Paralegal 1984-86 International Career Institute, New York, N.Y. o Certificate: Executive Secretary AS400 (ARIZONA), Q&A, UNIX SYSTEM, SEWN 2000 SYSTEM, ESSENTUS, ROCKPORT, FOX PRO, LOTUS, MICROSOFT EXCEL & MICROSOFT WORD, TRADEWEAVE and SAP systems