Corporate Receptionist

Posted on: 2007-04-04

LETA SCOTT ________________________________________ 7303 CHASEGROVE LN Home 832-363-1280 RICHMOND, TX 77469 Cell 713-492-1612 [email protected] ________________________________________ Skills Summary • Personnel Training and Evaluation/Supervisory Skills • Executive Office Management • PC Operations/Data/Back-ups • MS PowerPoint • Database/Data Entry/Schedule Documentation • MS Word • Word Processing/Document Presentations • Productivity Enhancements Bachelor’s Degree Ashford University, Currently enrolled to achieve a BA in Organizational Management 2004-2008 Grad Date of: March 2008 Professional Experience Office Team (Corporate Receptionist) Sep 2006 – Mar 2007 For: Morgan Stanley • Greeted / welcomed clients, and contacted their Financial Advisors immediately upon their arrival. • Answered phones with a caring and professional manner and filtered calls according to the direction of their Financial Advisors. • Directed and processed new employees’ video conferencing/classes. • Maintained their board room access, including electronic imaging equipment and supplies. • Maintained monthly updates for security access cards. • Updated monthly calendars. • Notified contractors for the generation of work orders on building maintenance. • Maintained and updated staff contact/address/birthday list. • Generated a monthly Newsletter for the company(s) staff. • Notified Corporate Services of staff problems and solutions. • Generated work orders on the intranet database software called Falcon. • Documented all courier and mail packages. • Researched documents and invoices given. Corbett Personnel Services (Administrative Assistant) 2005 – Apr 2006 Global Industries International • Retrieved Daily Journal Reports from a special online database for numerous updates on the statuses and conditions of special work barges at sea in West Africa. • Contacted specific barges for updated information in West Africa. • Gathered, recorded and forwarded invoices from the mail to our office in Louisiana. • Scanned and forwarded Monthly Journal Notes for approval to Louisiana. • Retrieved and coded invoices after payment. • Researched information for accountabilities and payments. • Carried out special notes and projects given. • Controlled and maintained a large filing system. • Orders office supplies as needed. US ARMY 1995-2005 Signal Support Systems Specialist Signal Support Systems 2000-2005 • Created a database for submission to our corporation the status of operations and accountability of over 200 secure radios throughout the battalion to meet a deadline necessary for our missions. • Successfully employed the usage of the military\\\'s communication security device which made our radios secure for transmission and reception on any given mission. • Requested and maintained all maintenance parts for radios, including higher maintenance through other corporations thereby increasing productivity and fast turnaround results. • Generated and updated work orders on a military software system used for maintaining electronic equipment including radio, satellite, and microwave systems. • Created a filing system that successfully kept accountability of all work orders being submitted that were based on a strict time-line. Operations Officer 1996-2000 • Maintained a military training software program of all company soldiers for training analysis, and development. • Conducted corporate training needs assessments. Planned and delivered soldier development programs. • Trained staff to manage daily inquiries, analyzed reports, and scheduled new soldier training. • Recorded, organized, and communicated personnel feedback to provide our corporate managers with data for decision making. • Created Excel spreadsheets of soldier training needs and developmental issues. • Maximized productivity by maintaining multiple calendars, scheduling meetings, arranging travel, tracking expenses. Maintained office equipment and ordered supplies. • Answered incoming phone lines to provide details on filing deadlines and updating training logs. • Prepared weekly spreadsheets monitoring ongoing projects. • Oversaw status of projects by continually gathering information and following-up with first line supervisors and staff. • Filtered our walk-in soldiers and incoming calls to prioritize activity and reduce interruptions for our company’s leaders. • Typed and logged our company’s personnel actions and requests for services. Education and Vocational Skills Ashford University, Currently enrolled to achieve a BA in Organizational Management 2005 - 2006 Central Texas College, Started core courses 1999 Certificate, Word Processor and Administrative Assistant, 1994 Southern Careers Institute, Austin, Texas Military Training TATS Signal Support Systems Specialist, 1995 - 1996 US ARMY, FT. Gordon, Georgia Installs, maintains, and troubleshoots signal support equipment, radio systems, and data distribution systems; provides technical support and training for users; supervises, installs, maintains, and troubleshoots signal support systems, radio systems and unit technical assistance; Prepares maintenance and supply requests; Plans, supervises, and integrates the installation, operations, and maintenance of signal support systems; Plans, supervises and executes unit maintenance programs, operations orders, and reports. Combat Lifesavers Course, 1996 - 1996 United States Army, Ft. Hood, Texas Training that needed to administer first aid to a fallen soldier before medics arrive. Non-Commissioned Officer Academy, 2000 - 2000 United States Army, Grafenwoher, Germany Vital in developing the average soldier into a leader by providing the tools, training aides and guidance necessary to achieve maximum competency in being a role model for younger soldiers. Basic Leadership Course, 2001 - 2001 United States Army, Mannheim, Germany Conditional training for those of us going to the Non-Commissioned Officer (NCO) Academy to become a leader and trainer. Small Armament Maintenance Course, 2001 - 2001 United States Army, Vilseck, Germany Training on the assembly and disassembly of weapons to achieve a certificate for the preventive checks, maintenance and services for our unit weapons. Army Company Information Systems Operator Course, 2001 - 2001 United States Army, Vilseck, Germany Hands on instructions for a certain Army computer software to better