Executive Assistant

Posted on: 2007-03-13

Donna M. Vasquez [email protected] 186 Avenue B Bayonne, New Jersey 07002 201-538-4464 Cell 201-243-9389 Home SUMMARY OF QUALIFICATIONS Highly organized, detail oriented and professional, excellent oral and written communications skills, proven ability to meet and exceed expectations. Skills: Proficient Microsoft Word, Excel Intermediate Microsoft Power Point, Outlook, Scheduler, Publisher, File Maker Pro Knowledge of HTML, Peach Tree, Quickbooks, Quicken PROFESSIONAL EXPERIENCE 05/05 – Present Amdocs, Jersey City, NJ (Staff) • Perform essential support functions to two Vice Presidents of a Customer Business Group as well as Vice President and Deputy General Counsel • Relieve Senior Management of administrative detail • Define Objectives, negotiate contracts, monitor and map all activities against timelines and crucial components. Coordinated and oversaw details such as scheduling meeting rooms, arranging for equipment, addressing catering needs, and printing and distributing collateral materials, manage on site requirements. • Plan and execute all phase of quarterly Board of Directors meetings • Demonstrate superb phone skills. Efficiently handle a high volume of calls and direct inquiries. • Utilize extensive experience and specialized knowledge to arrange domestic and international travel for multiple individuals taking into account individual preferences, budget, and time constraints. • Maintain excellent multi-tasking skills. Prioritize and performed a variety of concurrent tasks with minimal direction. • Maintained inventory of office supplies • Prepare Expense Reports for In- Town and Travel expense reimbursement • Oversee and coordinate all space planning • Faithfully protect the image of associates and the organization through careful relaying of sensitive information to appropriate parties 01/00 – 04/05 New Jersey Online,LLC, Jersey City, NJ (Staff) • Provided superior administrative support to Executive Officer and Senior Management of a full featured online local content provider • Ensured smooth transition of Management change • Establish and maintained policy and direction in Office Environment • Planned meetings and corporate functions, coordinated calendars and schedules • Coordinated projects by integrating the framework for project organization, and management within budgets and time frames • Tracked office expenses, prepared invoices, purchase orders and expense reports) • Bookkeeping (Accounts Payable, Accounts Receivable, Petty Cash) • Interceded to provide leadership and resolution of conflict, communication and technological issues • Maintained office equipment • Created effective sales and marketing presentations • Maintained organizational charts and employee records Accomplishment – (New Jersey Online LLC) Researched and reported findings on advances in telecommunications resulting in the selection of a more efficient telephone system which would better served the needs of the company and accounts Negotiated the contract provisions for upgraded Office Equipment 11/98 – 12/99 Cinetutor, Inc. New York, NY(staff)  Coordinated and managed office functions, reporting to the President of Internet Retail Sales Office  Answered and screened a high volume of incoming calls and inquiries  Created, edited and processed documents, letters, internal memos and email  Utilized customer service techniques to bolster sales  Continually improved the processes used to deliver value to the client  Developed and maintained databases through the use of Microsoft Access  Screened interviewed and selected final candidates for hire  Performed Accounting Functions (Accounts Payable/Receivable/Payroll Processing 3/98 – 10/98 Volt Services Group, Parsippany, NJ (Temporary Services) Pfizer Pharmaceuticals – provided secretarial support to the Package Development and Marketing Managers of a major Pharmaceutical manufacturing company LTS Lohman Therapy Systems – provided executive support to the Vice President of Operations in the coordination of daily plant activities Fuji Photo USA – Provided executive sales support to Vice President of Sales within a regional sales office. Managed multiple tasks including the coordination of company promotional efforts for “Fashion Week New York, 1998” 10/96 – 3/98 Lucent Technologies, Parsippany, Warren, NJ (Non-staff) Performed essential administrative support functions for the Chief Financial Officer and Business Manager of Global Commercial Markets  Coordinated global information projects  Created informative presentations utilizing Microsoft Power Point application  Accomplished excellent calendar management, event/conference planning and travel logistics  Participated in Audio/Video Broadcasting and Online Newsletter EDUCATION Professional Career Development Certificate Wedding and Event Coordination Jersey City State College Major: Marketing St. Dominic Academy High School Diploma ADDITIONAL TRAINING Skill Path Seminars The Administrative Assistant Conference The Indispensable Assistant The Essentials of Communicating with Diplomacy an Professionalism