Executive Administrative Assistant

Posted on: 2007-02-21

Jennifer M. Stoll 1601 Ronden Court Mountain View, CA 94040 Home Phone (650) 965-9040 e-mail [email protected] Objective To obtain a position that will allow me to apply my existing skills while gaining valuable experience and knowledge that will advance my career. Highlights of Qualifications •Quick learner who can easily adapt to new responsibilities •Several years working within the finance industry •Efficient, detail-oriented, and skilled at time management •Notary Public commissioned Administrative Skills * Appointment Scheduling* Schedule Maintenance * Telecommunications * Customer Service * Telephone Skills * Written Correspondence * Filing * Typing 50 wpm * Bookkeeping * Sales * Budgeting * Inventory * Office Management * Personnel Management * Travel Arrangements * Event Planning * Payroll * Stock Administration * Sarbanes-Oxley Audits * SEC Regulations * Finance * Accounts Payable * Accounts Receivable * Account Reconciliations * Equity Edge (E*trade) *Oracle * Internet Explorer * Netscape Navigator * Lotus Notes * MS Outlook * Microsoft Office * MS Word * MS Excel * MS PowerPoint * ACT! * Quicken * Macintosh OS * Adobe PageMaker * Notary Public Education 2005-Current Foothill College, Los Altos, CA, Completed 2 years of general education courses as well as many business-related courses. Working toward a business administration degree. 1995-1996 Medical Office Management Certificate, ConCorde Career Institute Experience October 2004–June 2005 Executive Administrator to CFO and Stock Administrator, Sipex Corporation * Executive administrative support to the CFO and Corporate Controller. * Stock administration including the employee stock purchase plans and all stock option grants. * Handled SEC registrations and filings, annual stockholder meetings, Section 16 officer compliance. * Other duties include Sarbanes-Oxley issues within the finance department, legal compliance, SEC compliance, accounts payable, accounts receivable, payroll, travel arrangements, board of directors meeting minutes, and upkeep of corporate financial policies. May 2004-July 2004 Insurance Underwriter, Integrated Financial Services * Duties include gathering financial information, obtaining medical information, compliance with California State insurance laws, reviewing insurance applications, applying payments to polices. August 1998-April 2002 Financial Planning Assistant, American Express Financial Advisors * Administrative support to several financial advisors. * Duties include scheduling client appointments, generating and sending marketing letters, filing, copying, solving complex account issues, completing and processing account applications, and data entry. * Maintain computer databases, including software updates, and use of a technology help desk * Office Management . August 1996-June 1998 Front Office Receptionist, Dr. Lewis Osofsky * Duties include answering phones, scheduling, filing, patient check-in, patient history intake, verifying insurance eligibility and benefits, and data entry. * Assisted with some back office duties * Assisted with insurance claims, billing, and coding. * Maintenance of medical records May 1990-March 1994 Assistant Manager, Things Remembered * Managed store inventory and maintenance, payroll, scheduling, banking, customer service, and bookkeeping. * Managed personnel, trained and supervised employees. * Customer service including large corporate orders January 1992-January 1993 Bank Teller, Wells Fargo Bank * Responsible for basic banking transactions, balancing at the end of the shift, and customer service. References Available Upon Request