Women's Job List: The Job Board for Women

Posted on: 2007-02-20

Jennifer Giron 710 Berkshire Pl., Milpitas, CA 95035, 408-876-7721 ObjectiveJennifer Giron 710 Berkshire Pl., Milpitas, CA 95035, 408-876-7721 Objective A full time position as an Executive Administrative Assistant or Office Manager within a successful organization that will offer challenge, security and the opportunity to grow within a striving team of professionals. Professional Experience Office Manager, Crown Health Services, Fremont, CA 3/05 – 1/07 Manage all Medical Cases on workers’ compensation. Assign field cases to nurse case managers nationwide. Update files and maintain contact with insurance adjustors and claimants. Archive all medical records, status reports and doctor notes. Contact patients to evaluate and ensure proper care by nurse. Manage all Utilization Reviews, mail and certify all correspondence according the ACOEM guidelines. Manage files for Board Reviews to determine legal awards. Gather GFNS records for registered nurses in the recruitment process from Kenya and the Philippines to the U.S. Process the AP, AR and expense reports using Quick Books. Complete payroll for nurse case managers. Bill insurance companies using ICD codes and itemized coding. Assist in the transcription of medical records. Provide administrative assistance to CEO and President including travel arrangements, schedule meetings and make bank deposits. Assist in managing rental properties in Fremont and Marin areas. Administrative Assistant, Golden Gate Mechanical, Santa Clara, CA 3/04 – 2/05 Provide administrative support to the Controller, Accountant and Sales representatives. Assist accountant with payroll, AP, AR, collections and filing. Receive service calls and dispatch HVAC Technicians, Plumbers, Electricians, Carpenters and General Laborers. Maintain company records and transactions in the American Contractor software. Create spreadsheets, contracts and business letters. Order office supplies as well as service call supplies. Open and maintain all job files including material logs and time cards until completion. Complete billing of Time & Material jobs as well as general maintenance and preventative maintenance contracts. Work hand-in-hand with representatives of large property management companies in tracking of all service calls and contract work. Administrative Assistant, Sotcher Measurement, San Jose, CA 1/03 – 2/04 Provide administrative support to the President, Vice President and the engineering department. Tasks include AR, AP, collections, billing and assisting Human Resources. Process all order entry, invoicing and purchase orders. Plan corporate events and meetings. Provide excellent customer service to clients in the rental industry nationwide. Complete the translation of Spanish reading material and company literature to promote sales in Latin America. Plan new approach for sales calls and promotional correspondence. Assist in corporate sales, prepare proposals, quotes, presentations and NAFTA certificates for international shipments. Create marketing material for advertising purposes. Document Administrator, R&L Brosamer Construction Co. 6/01 – 1/03 Responsible for the recording of all transactions made between R&L Brosamer and the VTA during the design and construction of the Light Rail Extension funded by the VTA. This process includes storing documents and archives, typing daily journals dictation by foreman and field operators. Also provide administrative support to 4 Civil Engineers and 3 Designers. Assist in payroll, AP, AR, invoicing, billing and purchase orders. Conduct registration and hiring of Local Union members including interviewing, drug testing, background checks and issuing the required safety equipment per job assignment. Complete workers’ compensation reports, injury reports, lay-offs and termination letters. Recruiter/Office Manager, Technical Temps Inc 3/97 – 4/01 Provide administrative support to the owner and president. Manage AP, AR, invoicing, collections and purchasing. Prepare expense reports and monthly income reports for review. Process weekly payroll for over 90 employees. Transfer ACH tax deposits for FICA and FUTA. Process all Worker’s Comp reports and monthly statements for EDD. Update I-9 information and employee files. Assist in the planning of Company events and meetings. Recruit qualified candidates for temporary and permanent job assignments by searching company database and major online job boards. Cover all aspects of the hiring process including interviewing, drug testing, skill testing, background checks and client reviews. Prepare sales contracts and proposals, negotiate and confirm mark-up rates and buy-outs. Perform on-site sales presentations and employee reviews. Responsible for lay-off notifications, terminations and exit reviews. Successfully complete valuable placements in the administrative, engineering, technical and industrial fields. Education Independence Highs School, Diploma 1993 and Evergreen Valley College, AA, Business, 1998 Summary A highly motivated individual, detail organized, with over 10 years administrative and customer service experience. 2 years medical case management experience. Bilingual in Spanish and excellent communication skills. Type 45 wpm. MS Office, Outlook, QuickBooks, American Contractor. Excellent references available. Professional Experience Office Manager, Crown Health Services, Fremont, CA 3/05 – 1/07 Manage all Medical Cases on workers’ compensation. Assign field cases to nurse case managers nationwide. Update files and maintain contact with insurance adjustors and claimants. Archive all medical records, status reports and doctor notes. Contact patients to evaluate and ensure proper care by nurse. Manage all Utilization Reviews, mail and certify all correspondence according the ACOEM guidelines. Manage files for Board Reviews to determine legal awards. Gather GFNS records for registered nurses in the recruitment process from Kenya and the Philippines to the U.S. Process the AP, AR and expense reports using Quick Books. Complete payroll for nurse case managers. Bill insurance companies using ICD codes and itemized coding. Assist in the transcription of medical records. Provide administrative assistance to CEO and President including travel arrangements, schedule meetings and make bank deposits. Assist in managing rental properties in Fremont and Marin areas. Administrative Assistant, Golden Gate Mechanical, Santa Clara, CA 3/04 – 2/05 Provide administrative support to the Controller, Accountant and Sales representatives. Assist accountant with payroll, AP, AR, collections and filing. Receive service calls and dispatch HVAC Technicians, Plumbers, Electricians, Carpenters and General Laborers. Maintain company records and transactions in the American Contractor software. Create spreadsheets, contracts and business letters. Order office supplies as well as service call supplies. Open and maintain all job files including material logs and time cards until completion. Complete billing of Time & Material jobs as well as general maintenance and preventative maintenance contracts. Work hand-in-hand with representatives of large property management companies in tracking of all service calls and contract work. Administrative Assistant, Sotcher Measurement, San Jose, CA 1/03 – 2/04 Provide administrative support to the President, Vice President and the engineering department. Tasks include AR, AP, collections, billing and assisting Human Resources. Process all order entry, invoicing and purchase orders. Plan corporate events and meetings. Provide excellent customer service to clients in the rental industry nationwide. Complete the translation of Spanish reading material and company literature to promote sales in Latin America. Plan new approach for sales calls and promotional correspondence. Assist in corporate sales, prepare proposals, quotes, presentations and NAFTA certificates for international shipments. Create marketing material for advertising purposes. Document Administrator, R&L Brosamer Construction Co. 6/01 – 1/03 Responsible for the recording of all transactions made between R&L Brosamer and the VTA during the design and construction of the Light Rail Extension funded by the VTA. This process includes storing documents and archives, typing daily journals dictation by foreman and field operators. Also provide administrative support to 4 Civil Engineers and 3 Designers. Assist in payroll, AP, AR, invoicing, billing and purchase orders. Conduct registration and hiring of Local Union members including interviewing, drug testing, background checks and issuing the required safety equipment per job assignment. Complete workers’ compensation reports, injury reports, lay-offs and termination letters. Recruiter/Office Manager, Technical Temps Inc 3/97 – 4/01 Provide administrative support to the owner and president. Manage AP, AR, invoicing, collections and purchasing. Prepare expense reports and monthly income reports for review. Process weekly payroll for over 90 employees. Transfer ACH tax deposits for FICA and FUTA. Process all Worker’s Comp reports and monthly statements for EDD. Update I-9 information and employee files. Assist in the planning of Company events and meetings. Recruit qualified candidates for temporary and permanent job assignments by searching company database and major online job boards. Cover all aspects of the hiring process including interviewing, drug testing, skill testing, background checks and client reviews. Prepare sales contracts and proposals, negotiate and confirm mark-up rates and buy-outs. Perform on-site sales presentations and employee reviews. Responsible for lay-off notifications, terminations and exit reviews. Successfully complete valuable placements in the administrative, engineering, technical and industrial fields. Education Independence Highs School, Diploma 1993 and Evergreen Valley College, AA, Business, 1998 Summary A highly motivated individual, detail organized, with over 10 years administrative and customer service experience. 2 years medical case management experience. Bilingual in Spanish and excellent communication skills. Type 45 wpm. MS Office, Outlook, QuickBooks, American Contractor. Excellent references available.