Executive Assistant

Posted on: 2006-12-19

Mary M. McCabe 2134 Chestnut Avenue Ardmore, Pennsylvania 19003 (610) 896-8962 [email protected] OBJECTIVE: Administrative professional desires a challenging position utilizing excellent problem-solving and project management skills while focusing on operational development and marketing. EMPLOYMENT HISTORY: A & B Wiper Supply, Inc., Philadelphia, PA Sept. 2006 to Present Customer Service Representative (Part-Time) • Support sales representatives by assembling records, forwarding printouts and responding to special requests. • Handle sales order entry and billing. • Manage database updates. VIASYS Healthcare Inc., Conshohocken, PA Dec. 2005 to Aug. 2006 Administrative Assistant • Provided distractive support to legal, finance and executive departments • Received visitors and directed all phone calls in professional and courteous manner • Arranged catering and prepared documents for office business meetings • Responsible for ordering and maintenance of office supplies and equipment • Review incoming correspondence and route appropriately Royal Bank America, Narberth, PA May 2004 to Sept. 2005 Executive Assistant to President & CEO • Responsible for all contacts with bank officials requiring exceptional judgment and discretion • Maintained scheduling of all appointments and drafted correspondence • Assembled monthly and annual Board of Director meetings, managed all Board files and minute books and prepared documents for Board presentations • Supervised clerical/receptionist staff • Supervised repairs and expansions for facilities at Narberth headquarters and 16 additional bank branches Digital Broadband Applications, Wayne, PA Apr. 2002 to May 2004 Executive Assistant to President • Managed comprehensive calendar, scheduling all appointments and meetings • Organized political fundraisers and corporate events • Arranged all travel for executive management • Prepared agendas and coordinated activities for all meetings • Reviewed, prioritized and followed up on all incoming correspondence • Researched information for compilation of reports for management • Maintained confidential corporate files Saint Joseph’s University Honors Program, Philadelphia, PA Sept.1996 to Apr. 2002 Administrative Assistant • Created bi-annual Alumni newsletter • Managed all budgets • Developed and maintained the Honors Program web site • Monitored program’s facility, purchased capital equipment and supplies, and scheduled maintenance and repairs • Maintained honor students’ records and files; created and maintained student database • Coordinated all details of special events and cultural activities • Planned and facilitated annual Honors Awards Ceremony and Luncheon • Represented the Honors Program at University functions • Assisted Admissions Department by participating in the recruitment of new students • Pursued Alumni and Development initiatives • Performed additional administrative duties for Alpha Sigma Nu (the Jesuit Honor Society) and the University Scholarship and Fellowship Committee • Interacted closely with faculty and administration on behalf of Honors’ Program Main Line Home Care, Ardmore, PA Jan. 1994 to Sept. 1996 Administrative Assistant • Facilitated the coordination of home care between patient and therapist • Prepared employee payroll and agency billing Ardmore Floor Sanding, Ardmore, PA Oct. 1991 to Apr. 1993 Office Manager • Scheduled all jobs, dispatched crews • Prepared employee payroll, facilitated accounts payable and receivable Patrick C. Campbell, Esquire, Bryn Mawr, PA Oct.1981 to Mar. 1992 Paralegal EDUCATION: West Chester University, West Chester, Pennsylvania Bachelor of Arts in English Literature – 1979 Widener University, Chester, Pennsylvania Paralegal Certificate: Honors – 1981 . REFERENCES: Excellent references available upon request