Operations Assistant

Posted on: 2006-11-26

2006-Present Mechanical Servants, Inc. Melrose Park, IL Operations Assistant  Responsible for distribution of all Sales, Inventory and Quality reporting  Maintain and update all Inventory information  Update and input new item information in Master Tools  Develop and implement new Quality Control procedures  Collect and manage new item information 2005- 2006 Fibrecraft Materials Corp. Niles, IL Sales Assistant  Provides all necessary clerical assistance for ongoing sales team initiatives  Responsible for packaging sales team presentations  Assists with creating and running reports determined by seasonal sales demands.  Route reports and sample requests to appropriate sales personnel  Handles consumer testing requests for our vendors  Facilitate in the resolution of customer problems that arise through EDI  Aid with Pro Forma initiatives and entries using Excel templates  Assists with plan-o-gram creation using existing product and existing plan-o-gram detail  Provides quality control assistance of our product as directed.  Proficient in various software applications which include Office (Excel, Word), AS/4000 Retail Link, Speed Quote, FileMaker and Goldmine  Performed numerous duties according to strict guidelines 2005- 2005 Meeting/aide, Inc Chicago, IL Office Manager  Coordinate registration for a variety of conferences  Travel to conferences to help set up and break down booths  Train staff to assist at seminars  Maintain and distribute Lead Retrieval Machines  Retain and adjust registrations  Various Customer Service responsibilities 2000-2002 Avid Technology Chicago, IL Office Manager/Marketing Assistant  Answered phones  Provided clerical help for the entire Field Staff  Administrative Assistant to Regional Managers  Managed and maintained Sales Reports and databases  Coordinated meetings  Responsible for updating and distributing Sales numbers for the Region  Designed and updated Sales graphs  Updated, distributed and retained Reseller Contracts  Calculate and process expenses for entire Region  Ordered supplies 1997-2000 TruServ Corporation Chicago, IL Inventory Management Coordinator/Field Support Specialist  Regulated warehouse fill rates  Released merchandise to be shipped to Members  Expedited orders to Members  Served as resources for all Field Staff  Calculate and process expense reports for Field  Distribute and maintain monthly Sales Reports  Maintain databases for various divisions of the Department  Provide exceptional Customer Service to Members and Field Staff  Participate in and coordinate diverse functions at Markets  Serve as liaison for Quest 2000, Field and Department Staff  Retain files for both new and terminated Members  Coordinate Prospect information for database, Market preparation and registration  Participated actively in the building and restructuring of the department 1993-1995 Sabratek Corporation Chicago, IL Receptionist/Administrative Assistant to CEO/Quality Assurance  Greeted and accommodated guests  Answered question and directed phone calls to proper areas  Handled various office duties  Assisted CEO with duties  Handled flight arrangements  Typed letters and memos  Managed phone calls  Scheduled meetings  Maintained CEO schedule  Entered data vital to company production  Logged inventory in databases  Monitored fill rates