Administrative Assistance

Posted on: 2006-11-25

Gabriela Ortiz 1115 N. Clarendon Dr. Round Lake Beach, IL 60073 Home Phone (847) 740-0297 Cell Phone (847) 529-4483 Objective: Provide quality work. Qualifications: Knowledge on WP, MS Word, multi-task, bilingual (English Spanish). Accurate with incoming and outgoing mail, reception area, travel arrangements, coordination of calendars, expense reporting, meetings, and seminars. Education: 1992-1994 Northwestern Business College Experience: 2006 – Present Administrative Assistant, Kelly Services Administrative support to Director of Diabetes and Professional Service. Responsible for data entry, word processing, correspondence control, copying, report, expense reports, travel arrangements, calendaring, and assist Sr. Managers and Marketing Dept. with data entry, spread sheets, mailings, and customer service and special projects 2005 - 2006 Administrative Assistant-ABTC Administrative support to Exec. VP Program and Professional Service. Responsible for data entry, word processing, correspondence control, copying, report binding, input of UIR, and assist other coordinators with data entry, spread sheets, mailings, and customer service and special projects. 2001 - 2003 Administrative Assistant, Weston Solutions, Inc. Administrative support to Vice President of the Midwest region, Project Managers, Client Service manager and Safety Officer. Responsible for data entry, word processing, daily planning for Vice Presents calendar, flight arrangements, meeting organization, safety coordinator, scheduling meetings for physicals and drug screening. Correspondence control, mailroom functions such as copying, report binding, incoming and outgoing mail, and FedEx distribution for incoming and outgoing packages. 1999 - 2000 Administrative Assistant, Sonitrol Chicagoland North Administrative support to General Manager, Sales Manager, Technical Manager, Service Manager, and Sales Staff. Responsible for a full rage of office administration including correspondence, travel arrangements, scheduling meetings, maintaining and updating client databases, and collections. Supports Sales and Marketing with duties including: mailings, sending samples, promotions and liaison to customer for the sales force. 1996 - 1999 Administrative/Purchasing, Randstad North America Various long-term temporary positions as Administrative Assistant, Administrative Clerical and Purchasing Assistant. Responsibilities included: correspondence, schedule meetings, mailing, travel arrangements, seminar preparations, PowerPoint presentations, creating forms, customer service, assisted buyer in sourcing with inventories, follow-up on schedules and troubleshooting orders. 1994 - 1996 Administrative Secretary to Director, The Salvation Army Secretarial support included correspondence, coordination of summer programs for children, tracking units for United Way programs weekly and monthly reports and special projects.