Administratative Assistant

Posted on: 2006-11-06

ANGELA A. BARNETT 5235 Homewood Avenue Maple Heights, Ohio 44137 Cell: (240) 602-8909 [email protected] SUMMARY OF QUALIFICATIONS Motivated professional with over 20 years experience prepared to support management in a variety of office environments. • Detail-oriented administrator with excellent organizational skills. • Resourceful and result-driven staff member with strong communication skills and the ability to use sound judgment. • Reliable supporter capable of working well with others and maintaining productive and confidential relations. • Excels at multi-tasking, completing projects within expected time constraints. • Good customer service and computer skills with proficiency in MS Word, Excel, Outlook and Power Point. PROFESSIONAL EXPERIENCE Spherion Contractor with American Red Cross National Headquarters June 2006 - Present Administrative Assistant Provide administrative support to Individual Client Services, Disaster Mental & Health Services. Ensures and forwards quarterly Disaster Mental Health and Health statistics to Finance personnel. Completes and processes requisitions and payment vouchers. Prepares Travel Authority\'s for Associates within a 48-hour request time. Maintains financial tracking systems, program and surveys, or other data in database. Prepare reports, assist in compiling budget function/information and maintain yearly departmental budget. Answers telephones and purchases supplies. Cleveland Job Corps, Cleveland, Ohio Administrative Assistant December 2002 – March 2006 Provide administrative support to the Center\'s Director and 10 direct reports. Liaison between all impacted departments to ensure proper communications and reporting practices. Scheduled and prepared weekly managerial meetings; and recorded and transcribed minutes of meetings. Organized the details of special events, travel arrangements, corporate agendas and itineraries. Processed expense reports and maintained department budget expenses. Composed memoranda\'s, letters and other documents as required by using Microsoft Office 2000 and Windows XP. Collaborate with departmental managers on weekly, monthly and quarterly master reports to facilitate the accurate and timely writing, editing, and distribution of final copy from draft to distribution. Submitted required reports timely, as required by corporate directives, as well as Department of Labor directives. Performed general office duties as appropriate, including: distributing and responding to mail; researching and preparing reports; ordering and tracking supplies and property. Resume of Angela A. Barnett Page 2 Cleveland Treatment Center, Cleveland, Ohio Administrative Assistant January 2000 – January 2002 Provide executive-level support to the Director. Composed letters, memoranda and other required documents. Screened calls and responded when appropriate. Organize details of special events, travel arrangements, corporate agendas and itineraries. Participated in and negotiated for benefit health plans, as well as to administer plans. Maintained official agency records and executed administrative policies determined by, or in conjunction with other officials. Provided secondary support to Finance and Program Manager\'s with annual grant application process. Supervised support personnel; participated in interviewing process. Developed job descriptions; policies, procedures and performance review program. Conducted wage surveys within labor market to determine competitive wage rates. Maintained database of resumes and applications; scheduled interviews; responsible for validating background checks; validated and maintained I-9 records and other vital personnel information. University Orthopaedic Associates, Inc., Cleveland, Ohio Medical Secretary January 1998 – January 2000 Provide secretarial and administrative support to the Department’s Orthopedic Oncologist. Document patient data in computer system. Maintain and coordinate movement of patient charts within the practice. Schedule meetings, travel arrangements and developed itineraries for physician. Scheduled elective and ambulatory surgeries. Coordinated physician and OR schedules, scheduled pre-admission testing for both inpatient and outpatient procedures. Obtained pre-admission certification; processed insurance and workers compensation forms. Transcription from Dictaphone office notes, pathology, physician admission, and surgery reports. MALCO, INC. , Cleveland, Ohio Office Manager/Executive Assistant to Vice President January 1994 – January 1997 Maintained the office of the executive director. Scheduled and attended monthly executive board meetings, as well as to record and transcribed minutes. Prepared expense reports, organized conferences, training schedules and company-related events. As part of human resource functions processed workers’ compensation claims, maintained OSHA reports, coordinated employee benefit plans. Successfully negotiated new benefit plans with a cost savings of $8,000 per year to the company. Supervised and trained clerical support. THE CLEVELAND CLINIC FOUNDATION, Cleveland, OH Medical Secretary – Department of Psychiatry October 1991-August 1994. Transcribed medical histories & physicals. Managed office inquiries and reconciled internal transactions. Accessed Hospital computer systems to request radiology and lab reports; and to schedule patient appointments. Resume of Angela Barnett Page 3 OHIO HOUSE OF REPRESENTATIVES, Columbus, OH Staff Assistant July 1980 – December 1984 January 1990 – September 1991 Researched other state\'s laws for possible adoption of new legislation for the State of Ohio with legislator. Represented my legislator at events as needed. Mediated between constituents, state and local agencies. Composed correspondence. Maintained the legislator\'s constituent database. Review periodicals for commendations, resolutions, and other prevailing events in the legislative district. In conjunction with legislative aide, planned and coordinated fundraising events. Attended committee and sub-committee meetings; recorded and transcribed minutes of each meeting. EDUCATION AND TRAINING VOCATIONAL GUIDANCE SERVICES, Cleveland, OH Clerical/Administrative Training, 1994 - 1995 Completed fifteen-week program designed to enhance the skills of the administrative professional. Acquired training in computer programming, typing, organizational skills, and interpersonal communications. PARK COLLEGE, Dayton, OH Major: Personnel Management, 1985 – Attended Wright State University, 1986 – Attended SPECIAL SKILLS • Microsoft Office 2000 and Windows XP • Planning and Coordination of Events • Dictation and Transcription • Typing: 60-65wpm References available upon request