IS Admin. Asst.

Posted on: 2006-10-18

SKILLS  Experience in Microsoft Office 2000 and Outlook , Microsoft Works, Quick Books Pro, Lotus Notes, WordPerfect 5.1 to 10.0 for Windows, Windows 95/98/XP, Calendar Creator for Windows, Computer Design graphics, fax Machine, Internet Communication and e-mailing, Video Programming,.  Experience in office management; computer skills and business software, multi-line telephone usage. Also I am detail orientated, self-starter capable of juggling multi-tasks, a good organizer, able to work as a member of the team or independently. EXPERIENCE 2005-2006 Olsten Professional Services Durham, NC Bayer Corporations Business Service, Clayton, NC IS Administrative Assistant  Faxing, filing, typing, coordination office moves, ordering office supplies in B2B, picking up mail, and maintaining daily schedules.  Submitting Purchase Requisitions into SAP  Maintain the Employees Management System database for all department employees.  Responsible for submitting departmental work orders into the Electronic Maintenance and Calibration System database.  Responsible for processing all outgoing department shipments.  Ensuring completion of monthly safety sessions for department.  Responsible for department scheduling for resource rooms & other resources.  Generate, summarize and distribute weekly Change Reports.  Responsible for maintaining department training records for Training Session Report)., cGMP classes & SOP (Standard Operating Procedure).  Sending out Installation Documents (IQ-OQ) to Pittsburgh.  Greeting internal and external clients and conference coordination.  Reception of visitors to department. 2005-2005 Construct Corps Raleigh, NC Staffing Coordinator  Answering phones, checking message on the voice mail, faxing, filing, typing up letters, ordering office supplies, and maintaining daily schedules.  Interview trade people for jobs. Checking on their references on each application. Faxing application to Crum Staffing on new employees. Send out each day the Crum follow up form to Corporate Office by e-mail.  Checking with new employees that are starting a new job or calling to the contractor. Would have a back up person for each of our jobs. Would have some of our trades people going out of town for jobs. Calling our other branches to see if they would have job in their states. Updating the trades people board everyday.  Mailing out material about the company on a daily basics. Calling the newspaper to put in ads every week.  Receiving time sheet every Monday morning, process payroll and invoicing every week. Receiving an e-mail each week to see who was getting deduction or per deim each week. Faxing out invoices to company every Monday. Receiving pay check once a week and checking them over before mailing them off. Would have to do an employees correction report or employee status change.  Working on the collecting report twice a week. Having a company wide conference call every two week. Talking with the Regional Manager once a week or checking in with the Sale Representative on a daily basics. 2003–2005 Headway, Corportation Raleigh, NC ABB – Distribution Information Systems Executive Assistant to the Managing Director  Answering phones, faxing, and filing, typing up letters, and maintaining weekly schedules. Making travel arrangements with American Express Travel or on the corporate web site. Setting up meetings with customers and managers.  Working with the Release Manager in scanning documents into EDMS (Electronic Document Management System), setting up a spreadsheet and then importing in to Excel.  Working with Marketing and Sales Managers in the distribution of product samples to customer, and at trade shows.  Receiving incoming mail for the managers and putting it in each of their boxes.  Receiving daily invoices, then stamp today date, coding then make copies of invoice then file away copies and original would go to the corporate office.  Ordering office supplies, working with Advanced Coffee System every two weeks, catering office functions for managers and customer. Ordering flowers for employees or customers. Maintaining phone lists for the employees in the office.  Sending package by FedEx or D.H.L. 2002 - 2003 ContraVest Construction Company Morrisville, NC Site Administrative Assistant  Answering phones, faxing, filing, typing up letters, typing up safety meeting notes, maintaining subcontractor’s reports and updating address list. Maintaining safety sheets from the safety meetings for OSHA.  Calling N.C. One Call Center for the subcontractors for locations on the job.  Taking up time sheets and faxing to main office, filling out expense reports for the superintendent and Site Administrative Assistant. Checking e-mail for superintendent and research information on the Internet.  Driving down to the City of Durham to pick up Certificate of Compliance (COC), paying for impact fees or general items.  Working with the subcontractors and superintendent on a daily basis.  Make phone contacts with Duke Power for the connection of electrical power to building and the disconnection of power at temp sites.  Dealing with the Schedule of Values (SOV’s) from the subcontractor’s main offices.  Keeping an updated list of all installed appliances. 2000 - 2001 Summit ApartmentBuilders Inc. Raleigh, NC Site Administrative Assistant  Answering phones, faxing, filing, and typing up letters, typing up daily reports and safety meeting notes for OSHA.  Dealing with subcontractors, vendors and superintendent on the phone and by Nextel.  Opening mail and coding invoices, ordering office supplies, taking care of time sheets and faxing to main office, filling out expense report once a month for the superintendent and Site Administrative Assistant.  Checking e-mail for superintendents and research codes on the Internet, maintaining inspections and permits.  Sending out checks and draw sheets each month, notarizing forms, setting up FedEx and Airborne accounts on the Internet.  Sending invoices to the main office in Charlotte, NC. 2000 - 2000 HowStuffWorks.com., Inc. Cary, NC Administrative Assistant to the Director of Distribution and Customer Service  Maintaining inventory on our E-Comm store, researching products, ordering new products, maintaining and updating new products, working with vendors on new items for the store.  Ordering supplies, setting up UPS and FedEx accounts, making travel plans, filing, typing, faxing, mailing, making appointments, maintaining petty cash, setting up lunches for board meetings. 1999 - 2000 Five Star Staffing Raleigh, NC The Central YMCA in Raleigh - Adult Programs Administrative Assistant  Answering phone, designing billboard for aerobics and Y-Hero (benefactors list). Print up time cards, printing signs for Membership service, updating staff in computer. Ordering office supplies, filing, and print flyers for different programs. Daniel Corporation Administrative Assistant  Answering phone, updating maintenance forms on computer, filing, faxing, copying documents, typing letters, reorganizing filing cabinets. 1999 - 1999 Terminix Company Cary, NC Pest Control Secretary  Update Pest Control Sales, update route board, maintain P.C. technician commissions, close out P.C. billing, and maintain daily reports, invoice new P.C. customers, entering new sales in computer and process work tickets.  Enter checks into the computer then process bank deposits and driving to the bank. Filing, credit research, faxing and stay current with office manager. 1998 - 1998 Credit Counselors of Durham Durham, NC Staff Secretary  Scheduling appointments, answering telephone, typing letters, faxing information, opening mail and distribute, prepare bank deposits, make copies of checks and take to bank, computer work and support needs of credit counselors. EDUCATION 1992 Sandhills Community College Pinehurst, NC  Associate in General Education Degree with music and business March 2001 Wake Tech Raleigh, NC  I took a Notary Class for two night REFERENCE By Request