Corporate Account Sales Coordinator

Posted on: 2006-09-24

1518 Wildgrove Drive Pasadena, TX 77504 Home: 281-857-6503 Cell: 281-216-7406 E-mail [email protected] Work Experience 01/05 – Present Univar USA Houston, TX Corporate Account Sales Coordinator * General office duties such as filing, faxing, copying, scanning, and emailing * Ordering of office supplies, providing maintenance and set up of copiers/scan/fax machine and Pitney Bowes stamp machine * Sort through vendor increase/decrease letters and pass pricing onto customer via monthly and quarterly pricing spreadsheet to allotted customer accounts * Run reports to show gross margin and make sure Univar is creating a positive amount of money * Provides support to customers by providing pricing and availability of products, sales analysis reports and receiving of purchase orders * Researching of products that customer is in need of, that are not listed in UVX, finding supplier and providing pricing * Builds and sustains customer relationships by building rapport, being responsive to their needs (return calls/requests in a timely manner) * Clean up of customer accounts by watching duplicate entries of ship to accounts * Heavy interaction with Outside Sales Representatives and Inside Sales Representatives to make sure customer is happy with Univar’s service * Providing help with charge backs to Outside Sales Representatives by researching payment issues, provides spreadsheet with numerous amounts of information to assist in payment from customer 09/02 – 01/05 Univar USA Houston, TX Administrative Assistant * General office duties such as filing, faxing, copying, and emailing, FedEx and DHL shipments, daily mail, including Pitney Bowes stamp machine * Receive freight bills daily and coded them to the correct branch and department * Receive building expense invoices, processed, and coded them to the correct departments * Helped Outside and Inside Sales reps with daily work * Received timesheets, process payroll bi-weekly, tracked sick and vacation time, and distributed paychecks, and handled benefit enrollments * Ordered office supplies, toner and print cartridges, business cards and twice a year stationary order * Generate reports monthly, including P&L statements * Entered sales orders for Henkel shipments Work experience (cont.) * Placed orders with vendors to directly ship product to customers, after shipment, get weights, costs or invoice and bill customer * Organized lunch and dinner meetings by ordering food, made copies, set up projector or overhead * Used Internet for various items such as retrieving MSDS’, Specification Sheets, NSF Certificates, Kosher Certificates, COA’s, GMO Certificates, NAFTA Certificates, etc from many vendors, including sample requests * Employee Committee Member: put on Christmas Party, Hot Dog Cookout, Company Picnic, Breakfast with Santa, Thanksgiving Lunch, Vendor Golf Tournament, Chili Cook-off 01/02 – 05/02 Pasadena Piping Products, Inc. (Contract) Pasadena, TX Executive Administrative Assistant/Sales Assistant * Assisted the President and Vice President with travel arrangements and correspondence * General office duties such as filing, faxing, daily mail and FedEx Shipments * Checked for new orders, entered daily and made changes as necessary using SYMIX * Posted shop payroll daily, Administrative payroll bi-weekly using SYMIX * Set up new employees and processed payroll using ADP * Weekly reports for payroll, union dues and subsidies, journal entries (debit & credit) * Accounts Payable – received invoices daily, vouchered and processed checks for payment * Kept up with Jeri Co commission payments weekly and made a monthly payment 09/01 – 01/02 Portable Pipe Hangers (Contract) Houston, TX Executive Administrative Assistant * Responsible for coordinating the President, V.P. and Regional Managers schedules to include presentations, marketing strategies, and various business development activities * Made Travel, Hotel and Car Rental arrangements * Set up and updated weekly Tradeshow information * Mailroom responsibilities – sent out daily mail, bound printed matter, UPS, FedEx and Airborne shipments * Ordered office, building and shipping supplies * Made sure Regional Sales Managers were up to date on tradeshow information, representative and distributor information over the United States * PowerPoint presentations, Access Databases, Excel Spreadsheets * Secured workshops, seminars, speaking engagements throughout the United States increasing company visibility * Additional responsibilities include general administrative work such as typing correspondence, filing, faxing and answer phones 03/00 – 09/01 GE Aero Energy (Contract) Houston, TX Administrative Assistant * Updated document tracking database daily * Meeting minutes and large PowerPoint presentation for weekly meetings * ProjectNet Administrator – added users, set securities, document uploads, customer service help * Artemis Administrator – added timesheet information for field technicians, updated schedules for Installation and Commissioning, updated project information * Resource Scheduling & Planning for field technicians and site managers * Track Project Manager Tollgate Status * Used Adobe Acrobat for engineering documents and minimize file size * Basic office duties: word processing, filed, faxed, answered multi-line phone, e-mail, internet * Purchase orders using Visibility 11/98 – 03/00 Celanese Chemicals (Contract) Pasadena, TX Word Processor * Set up documents to look more professional * Set up database for several departments * Spreadsheets, scanning, small and large projects. One of the many projects helped buy one of the units at Celanese Chemicals Environmental Department Assistant * Helped with the ABC Odor Committee * Put together all information in databases, spreadsheets, and presentations for bi-monthly meetings * Set up all meetings, updated all contact information, and kept security up to date on training and information Purchasing Department Assistant * Helped with Contractor Management Program. Kept up with all contractors approved by the system. * Kept up to date information on OSHA, EMR and insurance information * Updated all contact information weekly on contractors/vendors Receptionist/Plant Secretary * Answered a multi-line phone * Handled safety orientation * Greeted visitors and vendors * Filled in for the executive plant secretary when she was ill or on vacation 06/98 – 11/98 Celanese Chemicals (Contract) Pasadena, TX Traffic Coordinator * Shipped Fiber Railcars * Set up manual Bills of Lading * Received priorities from Dallas office * Put together daily shipping list * General office duties: faxed, filed, e-mailed, and internet * Set up filing system for 1999 * Taught others in the department how to use Office ‘97 05/97 – 06/98 International Specialty Products (Contract) Texas City, TX Traffic Coordinator * Ship and receive drums, trucks, and railcars * Set up inbound and outbound railcar list * Kept inventory and ordered office supplies * Kept employee time spreadsheet that showed sick days, vacation time and personal days taken * Set up Standard Operating Procedure book for new software program for shipping * Updated old SOP books * Data entry (Cardinal, JBA, MRP, AIMS) 01/97 – 05/97 Gordon L. Ginn, P.C. Corpus Christi, TX Legal Secretary * Basic office duties: faxed, filed, answered a multi-line telephone, e-mailed, Internet * Transcribed depositions * Accounts Receivable/Accounts Payable * Researched on Internet for some cases * Put together legal documents such as pleadings * Helped with depositions Education College of the Mainland - Texas City, TX – Basic studies * San Jacinto College South – Houston, TX – Basic studies * Clear Brook High School – Friendswood, TX – General studies Special Skills SKILL LEVEL Microsoft Office 2002 Expert Windows XP Expert Adobe Acrobat Expert UVX Expert Quicken Intermediate Visio Intermediate Visibility Intermediate References Available upon request