Adminstrative Assistant

Posted on: 2006-08-11

First Baptist Church in 435 Madison Street, Clarksville, TN (Present employment) Serve as the receptionist for the Activities Building and Minister of Recreation. Serve as the Upward Coordinator (Working with all aspects of the program under the direction of the Minister of Recreation). Responsible for exhibits, displays and bulletin boards throughout the Activities Building. Generate Forms, reports, lists, labels, etc. as needed for the Recreation Ministry. Prepare and Copy any information that would be needed for the weekly newsletter, The Voice. Prepare copy for and publish the quarterly brochure. Type and process correspondence for Minister of Recreation. Maintain up to date mailing lists. Maintain all non-confidential files. Maintain the sign-up of participants for camps, leagues, tournaments, etc., and make sure proper documentation is kept. Disperse equipment and supplies as needed. Attend meetings concerning the recreation staff. Process and channel all visitor and outreach information to the proper person or ministry. Maintain concession stand during games Make Deposits of funds and maintain correct records. Assist other Office Assistants and Ministers with projects as needed. Perform other duties as assigned by the Minister of Recreation. Prepare purchase orders for Maintenance/Recreation areas of church. Sorts and distributes mail for Recreation/Maintenance areas of church. Track utility cost and usage. Administrative Assistant Clarksville Montgomery County School System in 621 Gracey Avenue, Clarksville, TN August 1999 to February 2004 Served as liaison between parents, community members, students and teachers. Maintained records on students using computerized database and file cabinet. Maintained attendance records using computerized database and file cabinet. Prepared for the new school year by transferring students records (paper records and computer database) either to new schools or next grade level. Responsible for performing backup of all computer data daily. Recreated old forms in word processor to make form-filling process more efficient. Prepared and copied letters for Principal for distribution to students or teachers. Enrolled/Withdrawl of students while verifying compliance with local requirements. Sorted and distributed mail. Third Key/Assistant Manager Trevor\\\'s in Killeen, Texas March 1994 to March 1998 Responsible for opening and closing of store. Maintain paperwork and deposits. Maintain cash register and safe. Trained new personnel. Maintain the appearance of store, including preparing models for entrance. Maintain stockroom. Including helping unload truck and prepare for new stock on floor.