Accounting Techician II

Posted on: 2006-07-14

Kim Frantz 1632 Primrose Lane Forest Grove, Or. 97116 (503) 359-9976 Oct. 98 – Present City of Hillsboro Hillsboro, Or. The City of Hillsboro was founded in 1842 in Washington County and is the county seat. The city currently has a population of 82,023 residents and is the 5th largest city in Oregon. Hillsboro’s economy is mainly comprised of high technology, agriculture and government. Accounting Technician II: •Assist the Asst. Finance Director each year through the budget process, balancing the previous fiscal year to the audited/published financial statements, data entry and reconciliation. •Assist with fiscal year end schedules created for the auditors including JE’s. Assisted in the creation and presentation of a training class for City employees regarding the purchasing and accounts payable processes. •Produce and process 1099’s paper and electronic. •Produce and process yearly unclaimed property reports to states. •Assist with fiscal year end cash audits of other City departments. •Reorganized and maintain the City’s vehicle/equipment list to appropriately record and insure the City’s fleet. •Balance cash daily using multiple reconciliation formats, process deposits and post revenue to G/L. •Process monthly billing of lien assessments and miscellaneous receivables billings for other departments. •Create and maintain retainage schedules as needed for certain vendors. •Code and process vendor invoices and employee expense reimbursements/reports for payment via a weekly check run. •Answer vendor and customer inquiries. •Reconcile monthly vendor statements and resolve past due notices. •Utilize an on-line finance system created especially for city/government entities by Group 4. •Process end of month closing, as well as end of year. •Yearly assist auditors to verify, test and research data. Oct. 96 – Oct. 98 Radiant Systems, Inc. (formerly Rapid-Fire Software, Inc.) Hillsboro, Or. Radiant Hospitality, Inc. provides innovative store technology for the hospitality, petroleum and convenience store, and cinema industries. Accounts Payable Associate: •Reorganized the accounts payable procedures and processes. •Created and wrote accounts payable policies and procedures. Created new expense report and check request forms. •Coded and processed invoices and expense reimbursements/reports for payment. •Answered vendor and customer inquiries. •Reconciled monthly vendor statements and resolved past due notices. •Utilize an on-line accounting module in Solomon IV to process invoices for payment. •Audited packing slips and receive items into the purchasing and inventory modules and process weekly checks. •Reconciled pre-paid and other accounts payable accounts at month end with corresponding journal entries. •Created monthly reports for Accounting Manager for reconciliations. •Maintained pre-paid schedule and created JE for monthly accruals. •Updated and maintained fixed asset data base in Asset Keeper (Proware) software. •Produce and process 1099’s. •Maintained petty cash fund, distributed and reconciled each month. •Responsible for the usage and reconciliation of company credit cards. •Assisted in year end closing process and auditors to verify, test and research data. •Miscellaneous filing and yearly archiving of accounting records. Sept. 93 – Oct. 96 Oregon Graduate Institute of Science and Engineering Beaverton, Or. OGI School of Science & Engineering is one of four schools of Oregon Health & Science University. The OGI School is committed to educate students and conduct high-quality research in science and engineering and to serve as a resource for Oregon’s high-technology industry. Purchasing/Accounting Assistant: •Reviewed and processed all packing slips against purchase orders. •Reviewed all PO requisitions against institute policy. Set up new vendor information and processed credit applications. •Entered requisitions into on-line purchasing module in Corbin, Wiltis System MOM software, edited, posted and printed PO’s as required. •Placed miscellaneous chemical, scientific and office products orders. Expedited orders to ensure delivery time and conditions were met. •Maintained an inventory of stocked items, expedited requests for stocked items and prepared monthly journal entries to charge back to various departments. •Assisted Accounts Payable to resolve invoice problems relating to purchase orders. •Supported Assistant Controller and Property Manager in the accounting of 3 partnerships maintained by OGI on Yardi Property Management software. •Deposited and posted tenant lease/rent payments. •Sorted, coded and processed invoices for payment. •Prepared checks as needed, posted monthly lease/rent charges, ran statements for tenants and distributed. •Reconciled bank statements for checking and cash management accounts. •Prepared and sent out financial packages to partners each fiscal year with audited financial statements and the K-1’s for tax reporting. Sept. 92 – Sept. 93 Accounts Payable Clerk: •Assisted in reorganization of the accounts payable processes and work areas. •Sorted, coded and processed invoices for payment, answered vendor and customer inquiries. •Reconciled monthly vendor statements and resolved past due notices. •Utilized an on-line accounting module in Corbin, Wiltis System MOM software to process invoices for payment. •Processed weekly check run to pay invoices, staff, faculty and student expenses. •Assisted in fiscal year end closing process. •Entered and verified journal entries as requested for month end close. •Assisted auditors to verify, test and research data. •Miscellaneous filing and yearly archiving of accounting records. Apr. 92 – Aug. 92 Adams Temporary Service Temporary Assistant: Worked as temporary assistant at La Cie Ltd. for Adams Temporary Service. •Miscellaneous order entry •Deposit reconciliation •Daily Visa and MasterCard charge balancing and filing Feb. 89 – Feb. 92 Photon Kinetics, Inc. Beaverton, Or. Photon Kinetics develops and manufactures optical fiber test/measurement equipment to be used in production, research and field environments. Accounts Payable Clerk: •Sorted, coded and processed invoices. •Answered vendor inquires and resolved past due notices. •Utilized an on-line HP-3000 system with ASK software to process invoices for payment. •Verified accounts payable data for accuracy before month end close. •Validated and processed employee expense reports. •Closed accounts payable for month end and year end. •Assisted auditors to verify, test and research data. •Miscellaneous filing and yearly archiving of accounts payable records. ADDITIONAL SKILLS Proficient on Windows XP Professional, Microsoft Excel, Word, Access, Power Point, Outlook and all phases of customer service. EDUCATION Portland Community College Clackamas Community College AFFILIATIONS •Member of International Accounts Payable Professionals (IAPP) for 5 years. Participated as secretary for Portland, Oregon chapter for 2 terms. References available upon request