Administrative Assistant

Posted on: 2006-06-19

Karen Clark [email protected] 332 Wortman Avenue Brooklyn, New York 11207 (646) 209 1231 Skill Areas: Administration & Supervision Sales Analysis & Planning Negotiating Buys & Credits Sales of TV Airtime Special Projects & Reports Training/Supervising Sales Assistants Sales Management Reports Revenue Reporting (Weekly/Monthly) Problem Solving (Makegoods, Credits, etc.) Liaison, Coordinating & Follow-up skills Calendars & Own Correspondence Budgeting & Entertainment/Expense Reports Other Skills Microsoft Word, Excel, PowerPoint, Outlook, Access Working knowledge of Spanish Typing speed 45 wpm Experience: 11/04 –Present Office Manager/ Executive/ Administrative Assistant MEDIACOM, New York, NY Act as right hand to a Managing Partner, two Group Directors and one Senior V.P. Assist National Broadcast and Latino Buying Group. Manage, plan and schedule meetings and appointments. Purchase office supplies. Train new Assistants. Book all travel and complete expense reports,. Conduct research and prepare reports. Troubleshoot problems with machines. Update all contact lists. Meet and greet clients. Answer phones and direct calls. Organize and maintain files. 4/03 – 10/04 Sales Representative / Promotions / Executive Assistant RED FACE ENTERTAINMENT CO. & INDEPENDENT RECORD LABEL, Brooklyn, NY Assisted in the successful launching of this startup company. Scheduled performances at shows. Have signed on two producers and six artists. Preparation of a promotional singles. Assisted in all event planning and travel arrangements for promotions. 10/03 - 4/04 Administrative Assistant/Analyst of Sales Inventory & Traffic MEDIA STAFFING NETWORK, Chicago, IL Resolved inventory capacity which has been sold in excess. Placed all preemptions and makegoods in comparable shows. Liaison between sales planning and sales administration. Supported the director and manager in reconciling rejects. Produced reports and analysis to be distributed to sales organization. Handled all requests from upper management. 2/01  10/02 Administrative Assistant /Sales Analyst DISCOVERY COMMUNICATIONS, New York, NY Managed revenue reporting for 6 cable networks. Updated and revised sales management reports. Liaison between sales planning management, ad sales and commercial operations. Ensured quality control is in place for all weekly, monthly and quarterly reports. Handled all ad sales requests and special projects from upper management. Organized and alphabetized common files. Distributed related correspondence (memos, files and reports.) 8/99  1/01 Sales Planner M T V NETWORKS (formerly CBS Cable), New York, NY Interacted with research to monitor the media through Nielsen, MRI and CMR reports. Supervised and trained sales assistants. Developed plans and maintained various accounts. Placed and negotiated buys on two major networks. Coordinated with account executives on presentations and sales deals. Created post letters (monthly, quarterly); wrote order worksheets for assistants to input. Approved makegoods, revisions, and schedules changes. Resolved discrepancies, and allocations (weekly, monthly and quarterly). Assistant Media Buyer 4/97 – 9/98 WESTERN INTERNATIONAL MEDIA, New York, NY Responsibilities entailed buying direct response television broadcast time in 35 Markets. Assisted account executives to determine and allocate dollars on each Market / Station. Set goals and budgets, negotiated for space and handled traffic problems. Monitored the media to ensure proper delivery; negotiated credits or billing discrepancies. Performed clerical work (files and reports) using an alphabetizing system by markets. Maintained reports and buys for accuracy of information. Performed data entry, processed and recorded, prepared and furnished information. Bought airtime for various clients. Coordinated 3 accounts for account executive to ensure that the needs of each client were met. 6/96  3/97 Sales Assistant BLAIR TELEVISION, New York, NY Assisted Account Executives on sales team. Processed and maintained sales orders, contracts, transmittal, confirmations, credits, airtime, scheduling issues, and correspondence. Maintained customer satisfaction in high-volume TV airtime sales process. Organized files and typed correspondence. PC skills-Donovan, knowledge of DARE, AVN. Education: TEMPLE UNIVERSITY, Philadelphia, PA Bachelors of Arts degree in Communications (1995)