Administrative Assistant

Posted on: 2006-06-02

SHARON S. PEAVY 271 Azalea Rd Franklin, AL (251) 593-1861 - Cell Email: [email protected] WORK EXPERIENCE SUMMARY Sixteen years experience; supervisory, clerical, and field in the following environments: Pulp, Paper, Power, Chemical, and Refinery projects, Temporary Emergency Housing and Rail Transportation. Self motivated, reliable, and well organized. Takes initiative, flexible, quick learner, able to handle fast pace, requires little or no direct supervision. Works well with others as a team, or can be trusted to work independently. ______________________________________________________________________ PROFESSIONAL EXPERIENCE BE&K CONSTRUCTION, INC Oct. 2005 – Dec. 2005 HURRICANE KATRINA TEMPORARY HOUSING PROJECT Gulfport, MS Administrative Assistant Duties include but not limited to: Compiled and maintained the following databases for the County Manager, Project Superintendent, and Office Manager; Office and field equipment and maintenance tracking logs, crew time sheets, daily manual labor count, daily man hours by contractors; combined daily and monthly. Organizational chart, daily force report, master employee list by craft classification, craft level, badge, and brass. Compiled and maintained project phone directory. Report daily manpower to Safety Department. Assisted Project Controls with data entry into work order tracking database. Compiled, produced and maintained employee photo ID database. ALABAMA & GULF COAST RAILROAD May 2003 – January 2005 EASTERN ALABAMA RAILROAD Monroeville, AL Administrative Assistant Duties include but not limited to: Maintain and operate multi-line phone system. Record and maintain daily time card entries into daily and bi-weekly Excel spreadsheet format. Daily entries for 80 personnel Transportation Company into CAT-S payroll system. Create Purchase Orders and Frame Work Orders from material requisitions. Receive, review, and process daily A/P invoices; general ledger coding and posting into SAP program for corporate A/P department for vendor payment processing. Compiled weekly A/P shipments to corporate office. Established and maintain A/P copy files for railroads further reference. Maintain incoming/outgoing shipment of materials/goods for all departments; office, Maintenance of Way, Mechanical, and Transportation. PCL INDUSTRIAL CONSTRUCTORS, INC. February 2002 to September 2002 Nelson, IL Documents Control/Records Management Supervisor Duties include but not limited to: Responsible for the daily operation of Documents Control department (4 personnel, excluding myself) for Nelson Energy Project entailing: Assembling bid packages for vendors and sub-contractors. Receiving and reviewing of project documents for corrections and ensuring information was processed in an efficient manner. Established and maintained Excel databases for cross-referencing the following documents; Installation and Operations Manuals, Pipe Supports, FCN (Field Change Notices) and DCN (Document Change Notices – Engineering). Maintained Engineering and Vendor distribution matrixes for management personnel, Engineering personnel, and Sub-contractors. Assisted in the development of an Access database used for recording and tracking of Engineering and Vendor documents. Trained department personnel in the use of Access database upon installation. (project closed) BECON CONSTRUCTION COMPANY August 1998 to December 2000 Baytown, Texas Sweeny, Texas Garyville, Louisiana Pascagoula, Mississippi Engineer Technician Duties Include but not limited to: Assemble work and test packages, research drawings for correct revisions, define test scope and identify test boundaries, assign test pressures, incorporate FCN'’s for scope additions and/or design changes. Assemble System Turnover packages, collect data from all disciplines i.e. test records, loop sheets, red lined P&ID’s, mechanical data sheets. Maintain positive control of system packages during signature cycle for both mechanical completion and final acceptance. Perform pre and post test and system walkdowns, produce punchlists / worklist of remaining items required to complete test or system. Perform test activities, and witness test with plant operations and inspection for final acceptance, obtain signatures and witness piping flush requirements. Interface with client and all discipline engineers to accomplish the above. Maintain system and test records, as well as system status and test reports. Maintain loop database for progress / remaining loops per system, Field Change Notices and Field Material Requisition logs for Project Field Engineer. Assist procurement Dept. with shipping and tracking of materials. Material take-off, expediting and trouble shoot material. Assist Welding Engineering Dept. with redlined isometrics; produce weekly weld count report for client, as well as weld flagging for X-Ray personnel. Down load and track welds using Max Trax 3.5.x. Maintain x-ray, PWHT, and BHT files and records. Assist pipe test personnel with weld clearance prior to performing test. H.B. ZACHRY COMPANY April 1992 to December 1997 Borger, TX Houston, TX Decatur, AL Mobile, AL Pre-Commissioning Clerk Lead Pipe Document Control Clerk Duties include but not limited to: Receiving, documenting, reproducing, and distributing of engineering and vendor prints and related materials. Coordinating and documenting system work / test packages and system turnover packages. Assemble marked up P&ID’s and isometrics for turnover to paint and insulation departments. Interface with client and all discipline engineers to obtain signatures for official turnover of completed systems. Maintain system and test records, as well as weekly system status and test reports for project and client personnel. Assisted with weld documentation and “as built” P&ID’s. Maintained complete sets of Project spec books, Quality Policy Manual, Project Safety Manual, P & ID’s, piping blueprints and system isometric books. Verified cost codes and “extra work orders” for Project Controls and Payroll department. PARSONS & WHITTEMORE CONSTRUCTION, INC. January 1989 to November 1991 Alabama Pine Pulp Alabama River Newsprint Claiborne, Alabama Assistant Document Control Supervisor Duties include but not limited to: Receiving, documentation, reproduction, and distribution of engineering and vendor prints and related materials from corporate office to project construction sites. Maintained complete set of prints, Project spec books and schedules for both projects. Assisted engineering department and craft personnel with revised and “as built” blueprints. Transferred from Alabama River Newsprint project to Alabama Pine Pulp project to supervise and maintain all aspects of document control until project related documents for Alabama River Newsprint project were officially turned over to client. _____________________________________________________________________________________ Various outage work between projects in multiple crafts: Project secretary, Electrical, Instrumentation, Millwright, Pipe, Structural, Entry and Fire attendant. EDUCATION & TRAINING PMI Training & Certification 2000 Exxon-Baytown DCU Project Baytown, Texas Blueprint Reading Course 1993 Safety Course Exxon Mobile Bay Project Mobile, Alabama Word Processing Course 1985 Monroe County Vocational Center Monroeville, Alabama GED Program 1979 Patrick Henry Junior College Monroeville, Alabama COMPUTER SKILLS  Microsoft Office (Word 5.0, 6.0, 7.0 Excel, PowerPoint, Access)  Lotus Smartsuite (Lotus 1.2.3, Freelance, AmiPro)  Documentum  Infoworks  Foretime  MaxTrax  Teamworks  SAP  CAT-S  EJT (Electronic Job Ticket for Documents Control)