Payroll Administrator

Posted on: 2006-04-25

Carolyn Funk 7212 Birchfield Drive • Willow Spring, NC 27592 [email protected] • 919-577-0313 Qualifications Profile Accomplished Administrative / Executive Assistant / Office Manager with extensive experience having worked in educational, service, financial, healthcare, and medical environments.  Expert computer skills including Microsoft Word, Excel, PowerPoint, Outlook, WordPerfect, Lotus, Paradox. Proficient with Access, Quattro Pro, Internet, Windows 2000 and XP.  Utilize various computer skills in creation of sales proposals, contracts, slide presentations, and financial documents.  Management skills include: Monthly budget monitoring including auditing and coding expense records, managing capital office equipment purchases, contracting, and service agreements, maintain calendars and manage travel arrangements.  Supervisory skills include: Management of administrative peers and student employees (interns). All supervisory positions have included training in specific job functions. Have managed as many as 14 people.  Strong verbal and written communications skills.  Excellent interpersonal skills and collaboration with key people from all levels of an organization. EXPERIENCE INTERIM ON PREMISE (IOP) – DURHAM REGIONAL HOSPITAL (DRH) – DURHAM, NC 2004-PRESENT PAYROLL ADMINISTRATOR Review and process employee time for payroll  Process and distribute bi-weekly payroll for agency staff, traveler nurses, DRH staff (150 employees)  Research agency payroll questions and discuss with agency representatives  Prepare Weekly Trend Report showing the week’s requested needs vs. filled needs for nurses and case sitters. Prepare trend reports including graphs for the past 12 weeks  Review invoices for agency staff services, assign accounting codes and verify data is in the database for payment.  Maintain current information on traveler nurses and maintain records for and processing Internal Travelers bonuses  Process termination documents  Assist IOP staff members with special projects  Order office supplies for IOP and nursing staff needs. Prepare and manage materials orders through SAP OFFICE MANAGER Manage the daily operations of the hospital’s staffing office.  Supervise and assist IOP staff members (5 employees)  Answer phones – take messages, handle requests, and distribute to appropriate person  Coordinate office employee schedules  Process IOP personnel paperwork  Organize office and ensure order and neatness  Pick up mail from the mailroom and distribute mail (handle any time sensitive items in the incoming mail  Order office supplies for IOP and nursing staff needs. Prepare and manage materials orders through SAP  Assist with preparation of monthly staff meeting and type minutes  Interact with DRH staff members and agency employees concerning schedules, time issues, and payroll  Process and distribute bi-weekly payroll for agency staff, traveler nurses, DRH staff  Research agency payroll questions and discuss with agency representatives  Prepare Weekly Trend Report showing the week’s requested needs vs. filled needs for nurses and case sitters. Prepare trend reports including graphs for the past 12 weeks  Maintain Policies and Procedures and Education Records Books.  Maintain current information on traveler nurses and maintain records for and processing Internal Travelers bonuses  Record retention for payroll, Daily Staffing Sheets and above books.  Maintain proper function of, training of use, and requesting repairs or changes to office equipment (i.e. computers, copier, fax, printer and telephones) PEACE COLLEGE – RALEIGH, NC 2000-2004 Administrative Assistant to the Vice President of External Relations and Chief Development Officer Manage the daily operations of the External Relations and Development Department.  Responsible for departmental correspondence including grant proposal, fund raising and corporate donations requests, acknowledgment and thank you letters. Many of the above include PowerPoint and brochure presentations.  Managed all departmental budgetary functions including reconciliation of department budget to general ledger, auditing and coding all expense records, department supply and equipment purchasing.  Coordinated numerous special project components – mailings, RSVPs, designing invitations, announcements, nametags, speaker slides. Compiled organizational board handbooks with yearly updates.  Managed all student employees – work scheduling, project assignments, training, and audit timesheets for payroll. ROMEO, WIGGINS & COMPANY, L.L.P. – RALEIGH, NC 1996-2000 Office Manager Managed the daily operations of this accounting firm, and was the executive assistant to the partner in charge of the Audit Department.  Handled correspondence for partners, typed audit reports, background reports for international financial advisor and processed credit reports, maintained financial portfolios of clients, copied, organized and processed tax returns, audited accounts payables, and maintained the office supplies.  Handled most computer maintenance and upgrades, training of personnel in use of software and office equipment.  Supervised administrative staff supporting 14 CPAs and professional staff. UNIVERSITY OF CALIFORNIA – DAVIS, CA 1995-1996 Administrative Assistant I Performed all administrative support functions for 3 cardiologists (2 practicing physicians).  Typed manuscripts, grant applications, slide presentations, medical notes, and correspondence.  Handled travel arrangements, conference arrangements, and maintained patient scheduling.  Prepared physician expense vouchers.  Acted as liaison between clinical physicians, their patients and nurses. CAMP FIRE BOYS AND GIRLS – SACRAMENTO, CA 1993-1995 Office Manager Managed daily office functions.  Supervised the clerical support staff for multiple internal departments.  Responsible for administrative functions, maintaining multiple computers, and trained personnel on use of computers to improve job performance.  Responsible for operations of the company store.  Maintained all youth registrations. AM MULTIGRAPHICS, A DIVISION OF AM INTERNATIONAL – SAN DIEGO, CA 1988-1993 Administrative Assistant Acted as support of numerous service technicians and sales personnel.  Responsible for all administrative duties at 2 branch offices.  Accountable for operational function of the computers at both branches, and training of personnel in their use.  Liaison between service / sales personnel and customers. SKILLS AND STRENGTHS  Office Machines and Equipment o Computers Microfiche o 10 key by touch Fax machines o Copiers Scanners o Transcription recorders  Personal o Organized Problem solver o Work well under pressure Has home office o Good with office machinery and equipment o Enjoy learning on the job EDUCATION  NC Notary (license expired 2003)  Certified in Microsoft Office, Paradox, and Advanced Secretary  Communications Training  Numerous vocational courses REFERENCES AVAILABLE UPON REQUEST