Top Level Executive Assistant

Posted on: 2006-02-25

BETH A. DUDZIC 27 SOUTH LAWN AVENUE ∙ ELMSFORD, NEW YORK 10523 HOME PHONE 914.347.8004 ∙ CELL PHONE 914.610.0113 ∙ EMAIL [email protected] 27 SOUTH LAWN AVENUE ∙ ELMSFORD, NEW YORK 10523 HOME PHONE 914.347.8004 ∙ CELL PHONE 914.610.0113 ∙ EMAIL [email protected] BETH A. DUDZIC Summary My work experienced has been diverse and rewarding in all areas of my career. I was fortunate enough to start my career with Touche Ross (DBA Deloitte Touche). In my role I was able to learn many administrative functions as hiring, keeping track of departments billing sheets. While living in Hawaii I learned the advertising and PR business by working as the Assistant to the President in the biggest Ad agency in Honolulu. Taking a bold step, I took all of my various experiences and started my own woman’s retail clothing business with a partner. I learned the ins and out’s of retail by involving myself in every detail of our business. At present I am working with IBM as an Executive Assistant to a VP. In my role as an EA, being proactive and anticipating the needs of the Executive are essential to my role as Executive Assistant. Professionalism and pride on being a top level EA are my career goals for the future. I am mature, well polished professional and being responsible is my personal credo. Professional Experience December 1999 to Present IBM Global Financing Armonk, New York Executive Assistant to VP of Business Transformation In charge of activities of VP and department, coordinate all meetings, schedules, travel plans, maintain calendar integrity Work with high level corporate management/assistants; maintain current knowledge of VP’s projects; work along with direct reports to VP, Directors and Managers to keep consistent knowledge of organization activities Coordinate all communications with staff of 130 persons in department; know each staff member and have knowledge on what project and role they played; designed and created various team org charts, presentations Screened calls, requests for VP; act as gatekeeper Arranged worldwide quarterly meetings with teleconferencing, and use of LCD projector and polycom Maintained IT database for memorandums for global distribution Working in conjunction with Corporate Office and other divisions of IBM for meetings; work with outside vendors Arranged personnel roundtables with staff and kept direct reports update with personnel reporting; arranged bonus conferences and staff increase evaluations, stock options By reading VP’s mail determine hot issues; giving VP time to work on important matters while handing mail and making necessary arrangements Did space planning for the department and kept current floor plans Team leader for the other assistants in my department; held monthly meetings, mentored team members Work on special projects for Global Financing projects Confidentiality key to high level EA job; kept all projects in strict confidence when necessary March 1995 – June 1998 Anam Cara Partnership Honolulu, Hawaii Owner/Buyer/Manager Small clothing business that was created by partner and self; target clientele was upscale female customers ages 25-40 Created and designed all marketing materials Member of LA Trade Mart; met with various vendors; negotiated special rate scales with each vendor; created strong relationships with various vendors Added additional revenue by expanding into aroma therapy products Interfaced with on-line suppliers of New Age Jewelry to enhance product line Worked with QuickBooks to maintain inventory and financial data Used business for fund raising events donating profits to charitable organizations February 1986 – February 1995 Stay at Home Mom July 1982 –February 1986 Fawcett, McDermott, Cavanagh, Inc. Honolulu, Hawaii Executive Assistant to President/Office Manager Largest Advertising and Public Relations in Honolulu Assisted President with special projects, calendaring Supervised a support staff of 3 people, ordered art and regular office supplies. Dealt with all vendors Assisted Controller with puchasing new equipment and rental contracts Coordinated major move from one office location to new location, all logistics of the move. Assisted in audio voice over when necessary July 1977 – June 1982 Touche Ross (DBA Deloitte/Touche) New York, New York Assistant to Administrative Manager/Audit Coordinated special projects; first transit strike in the 70’s Responsible for timesheets for 350 Audit Professional and Support Staff; checking client codes, hours, expenses; summarizing total billings for department Trained new Professional employees on proper timesheet reporting Dealt with Partners needs on a daily basis Maintained on floor client filing system Knowledge of OSHA and Employment Laws Between April 1991 and May 1996 held two part time jobs in Insurance and Retail Vending Company Education Manhattan College New York, New York BS Business Administration Attended evening classes, GPA 3.4 Drake Business School New York, New York Associate Degree Business Administration Graduated Valedictorian Skills All basic and advanced general office knowledge; Microsoft Windows, Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Lotus Notes, Lotus WordPro, Lotus Freelance, Lotus 123; create databases, slight knowledge of Visio. Polycom teleconferencing setup, LCD projector. Knowledge of all office machinery; tremendous EA intuitive skills; able to adapt and learn any new computer applications. Recently certified on Office Skills, Computer knowledge, Microsoft Excel, PowerPoint and Word.