Administrative

Posted on: 2006-02-13

Relevant Experience: Coordinated many successful meetings, training sessions, and events including but not limited to: • Consumer Excellence Training Meeting, Prague, CZ (Novartis) • A Night of Laughs HR Event, New York, NY (Cendant) • Blast HR Meeting Extravaganza, Jersey City, NJ (Cendant) • Telecommunications Meeting, Baltimore, MD (Cendant) • CEO Objectives Meeting, Basking Ridge, NJ (Novartis) • Green Eggs and Ham Anniversary Breakfast, Parsippany, NJ (Novartis) • Everybody Say Cheese…Cake, Party, Parsippany, NJ (Novartis) • All Signs Point to Success Ice Cream Social, Parsippany, NJ (Novartis) • A Wise Assistant Once Said… Bosses Day Breakfast, Parsippany, NJ (Novartis) • I’m A Survivor Employee Appreciation Lunch, Parsippany, NJ (Novartis) Novartis, Parsippany, NJ August 2004- Current Administrative Assistant • Provide administrative support to CFO and SVP level employees with some support to their direct reports • Plan and coordinate conferences and events for corporate executives and clients, including: negotiating contracts with vendors, coordinating travel, booking hotel rooms, scheduling conference rooms, ordering equipment, selecting food, preparing agendas, creating handouts, and other meeting materials • Coordinate Agency Pitch Meetings • Plan department celebrations; responsible for all details including: creating themes, preparing invitations, choosing food, selecting decorations, purchasing gifts and party favors • Manage company-wide compliance training project meetings • Maintain supervisors calendars and address books using Lotus Notes • Schedule conference calls and send out meeting requests • Coordinate all aspects of travel arrangements for senior level executives • Prepare monthly expense reports as well as verify other reports for signature • Create organizational charts, spreadsheets, and E-mail correspondence • Process invoices and route to Accounts Payable • Ensure compliance of all employee paperwork including: creating and updating files, filling out I-9 forms, issuing beneficiary forms, and collating new hire packages • Input employee information into HR database • Conduct new hire orientation for senior level executives • Adhere to corporate and departmental confidentiality rules Cendant, Parsippany, NJ July 2001-August 2004 Administrative Assistant/HR Coordinator • Supported Vice President and Director level employees • Planned and coordinated all aspects of conferences and events for corporate executives and clients • Managed the department Anniversary Recognition Program and department birthday celebrations • Assisted with various surveys and departmental training project meetings • Administrative responsibilities included: heavy calendar management, coordinated domestic and international travel, prepared monthly expense reports, created organizational charts, processed invoices, scheduled conference calls, produced minutes for weekly calls, composed correspondence and answered phones • Maintained confidential department records and files • Managed employee information in HR database • Assisted in recruiting for administrative support staff positions Staffing Specialist • Sourced, proofread, and assessed resumes through various Internet resources • Pre-qualified candidates over the phone and scheduled appointments • Conducted behavioral based interviews • Extended offers to candidates and discussed benefit and vacation packages • Assisted with New Hire Orientation and the Employee Referral Program Integral Resources, New York, NY February 2001-July 2001 Recruiter • Responsible for completing hiring procedure – salary negotiation, relocation, orientation of benefits and offer letter generation Jean Roberts Associates, Jersey City, NJ June 2000-January 2001 Recruiter • Responsible for completing hiring procedure – salary negotiation, relocation, orientation of benefits and offer letter generation United Children’s Fund, Waltham, MA/Totowa NJ December 1998-April 2000 Branch Manager • Responsible for recruiting and interviewing possible candidates • Held daily training classes mentoring campaign workers on how to successfully raise funds through presentation style Education: The College of Saint Elizabeth, Morristown, NJ 1998 BA Philosophy & Communication Special Skills: • MS Office, MS Outlook, Lotus Notes, People Soft, TMS, Ariba, Lawson, Crystal, Brio, Brassring, Internet Savvy, Skill Test Administrator, and Employment Law Training